Grants Manager

Dept of Ed Central Operations; Richmond (VA); On-site; USD 87,000 - 100,000; Full time

Job summary

The Virginia Department of Education (VDOE) is recruiting for a Grants Manager to support planning, implementation, and oversight of federal and state grant programs through detailed financial analysis, data management, and regulatory compliance.

This role monitors grant budgets, prepares financial and programmatic reports, and ensures adherence to applicable federal regulations while collaborating with state program staff and executive leadership to promote effective stewardship of grant funds.

Qualifications

• Demonstrated ability to manage and prioritize large volumes of work within guidelines.
• Ability to interpret complex grant regulations and prepare evaluations of financial grant reports.
• Proficiency with data analytics and visualization tools.
• Experience with federal grants regulations (Uniform Guidance or EDGAR).

Responsibilities

• Coordinate development and posting of federal funding applications and grant documents.
• Monitor federal grant awards across pre-, post-, and closeout phases.
• Ensure compliance with federal regulations and policy requirements.
• Track grant expenditures and identify variances with corrective actions.
• Collaborate with Budget and Finance to release allocations and draft budgets.
• Collect, analyze, and interpret financial and program data to support decisions.
• Develop dashboards and data summaries to communicate trends and risks.
• Provide technical assistance on OMEGA, SharePoint, and federal grant reporting.

Skills

Grant management

Data analysis

Budget monitoring

Financial reporting

Excel

Power BI

Regulatory compliance

Stakeholder collaboration

Education

Bachelor’s degree in public administration, finance, accounting, business, data analytics, education

Tools

Grants.gov

G5

OMEGA

Job description

Title: Grants Manager

State Role Title:Financial Specialists, All Other

Hiring Range: $87K - $100K

Pay Band: 5

Agency: Dept of Ed Central Operations

Location:VDOE James Monroe Building

Agency Website:doe.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Education (VDOE) is recruiting for a Grants Manager to support the planning, implementation, and oversight of federal and state grant programs through detailed financial analysis, data management, and regulatory compliance.

This position plays a key role in monitoring grant budgets, preparing financial and programmatic reports, and ensuring adherence to applicable federal regulations and will work collaboratively with state program staff and executive leadership to promote effective stewardship of grant funds.

The Grants Manager will be responsible for the following duties:

• Coordinate the process of developing and posting federal funding applications and other documents for all grant programs within the Office of Grants Administration.
• Monitor federal grant awards throughout the full grant lifecycle, including pre-award, post-award, and closeout activities.
• Ensure compliance with federal regulations, including 2 CFR Part 200 (Uniform Guidance) and 34 CFR Parts 75, 76, 77, & 81 (EDGAR), agency-specific requirements, and state policies.
• Track grant set aside expenditures against approved budgets; identify variances and recommend corrective actions.
• Collaborate with the Offices of Budget and Finance to release grant allocations, draft budgets, and complete other related tasks.
• Collect, analyze, and interpret financial and programmatic data to support decision‑making.
• Develop clear visualizations, dashboards, and data summaries to communicate trends, risks, and performance metrics.
• Provides technical assistance internally and externally regarding the use of Online Management of Educational Grant Awards (OMEGA) and SharePoint, financial reporting, and completion of federal grants reports.

Minimum Qualifications

• Demonstrated ability to manage and prioritize large volumes of work so as to complete work within established guidelines
• Demonstrated ability to interpret, analyze and explain complex procedures, guidelines, and regulations and prepare and explain comprehensive evaluations of financial grant reports.
• Demonstrated ability to keep abreast of changing regulations and adapt procedures and processes as required.
• Demonstrated experience in grant management, financial analysis, or a related function
• Knowledge of federal grants regulations, particularly Uniform Guidance or EDGAR
• Proficiency in data analysis and visualization tools (e.g., Excel, Power BI)
• Demonstrated ability to create clear, accurate financial reports and data dashboards

Additional Considerations

• Bachelor’s degree in public administration, finance, accounting, business, data analytics, education, or a related field
• Experience working with state or federal agencies
• Familiarity with grant management systems (e.g., Grants.gov, G5, OMEGA)
• Advanced skills in data analytics or financial modeling

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

A résumé will be accepted in lieu of a completed state application. Applications submitted via e-mail, postal service, fax or hand-delivered will not be considered. Successful candidates must pass a criminal background check. Commonwealth of Virginia employees may have teleworking options available. Final teleworking agreements will be reviewed and approved upon hire.

This role will require completion of a Statement of Economic Interests (SOEI), which is filed annual with the General Assembly.

Reasonable accommodations are available to persons with disabilities during the application and/or interview process. For assistance call: [phone], [TTY: 786-8389]

Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. The Virginia Department of Education is an Equal Opportunity Employer and encourages diversity within its workforce.

Contact Information

Name: Human Resources

Email: [e-mail]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.