HR Onboarding Specialist

PACS; United States; On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health Coverage

PTO and Vacation

Financial Wellness (HSA/FSA)

Retirement 401(k)

Employee Assistance Plan (EAP)

Job summary

PACS is seeking an In-person Onboarding Specialist in Salt Lake City, Utah. This role supports the onboarding process from offer to readiness, coordinating documentation, background checks, I-9 compliance, and system setup to ensure a smooth first day for new hires.

You will partner with Talent Acquisition, HR Operations, Payroll, Compliance, and IT to deliver a compliant, efficient onboarding experience. The position emphasizes accuracy, communication, and cross-team collaboration.

Qualifications

• 2+ years of experience in HR, onboarding, recruiting coordination, HR operations, or a related field.
• Strong customer service, organizational, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office applications.

Responsibilities

• Coordinate and support onboarding activities for new hires, transfers, acquisitions, and contingent workers.
• Facilitate completion of required onboarding documentation and employment records.
• Monitor onboarding progress and follow up on outstanding requirements.
• Coordinate onboarding requirements, documentation, and system setup to support readiness.
• Respond to onboarding inquiries from candidates, facility and regional hiring teams, managers, and internal stakeholders.
• Assist with job requisition creation, updating job postings, and coordinating selected candidates through pre-employment steps including background checks and I-9.

Skills

Customer service

Organizational skills

Communication skills

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

General Purpose

The Onboarding Specialistis responsible forsupporting the onboarding process from offer acceptance through employee start-date readiness. This role ensures new hires complete required documentation, coordinates background checks and I-9 requirements, supports onboarding activities, and serves as a primary point of contact for candidates, facility HR teams, and internal stakeholders.

The Onboarding Specialist works closely with Talent Acquisition, HR Operations, Payroll, Compliance, and IT to provide a positive, compliant, and efficient onboarding experience while ensuring new employees are prepared for a successful first day.

Key Responsibilities

Onboarding Administration & Support

• Coordinateand supportonboarding activities for new hires, transfers,acquisitions,andcontingent workers.

• Facilitate completion of required onboarding documentation and employment records.

• Monitor onboarding progress and proactively follow up on outstanding requirements.

• Support employee readiness by coordinating onboarding requirements, documentation, and system setup activities.

• Respond to onboarding inquiries from candidates, facilityand regional hiringteams, managers, and internal stakeholders.

• Provide recruitment process support by assisting with job requisition creation, updating job postings, and coordinating selected candidates through the pre-employment process, including initiating offer letters, background checks and I-9 employment verification requests, and completing required actions to move candidates to the Ready for Hire stage, as needed.

Background Checks, I-9 & Compliance

• Process andmonitorbackground checks, license requirements,and pre-employment screening requirements.

• Support I-9 compliance activities and employment eligibility verification processes.

• Track onboarding compliance requirements andescalateissues that mayimpactstart dates.

• Maintainaccurateonboarding records and documentationin accordance withcompany policies and regulatory requirements.

Systems & Process Execution

• Support Workday onboarding transactions and employee setup activities.

• Troubleshoot routine onboarding system issues and elevate complex concerns.

• Follow established procedures, jobaids, and service standards.

• Ensure onboarding records are complete and accurately maintained.

• Assistwith testing, validation, and implementation of onboarding process enhancements.

Employee Experience

• Provide a welcoming and responsive onboarding experience for new hires.

• Support onboarding communications.

• Help ensure employees receive timely information regarding onboarding requirements and next steps.

Cross-Functional Collaboration

• Partner with Talent Acquisition, HR Operations, Payroll, Compliance, and IT to support onboarding activities.

• Share feedbackwithinternal teamsregardingprocesses.

• Assistwith special projects, acquisitions,and process improvement initiatives as assigned.

Qualifications

Required

• 2+ years of experience in HR, onboarding, recruiting coordination, HR operations, ora related field.

• Strong customer service, organizational, and communication skills.

• Ability to manage multiple priorities in a fast-paced environment.

• High attention to detail and commitment to accuracy.

• Proficiencywith Microsoft Office applications.

Preferred

• Experience with Workday or other HRIS platforms.

• Experience supporting onboarding, background checks, I-9 administration, or compliance-related processes.

• Healthcare, multi-site, or high-volume onboarding experience.

Location: This role is in-person position at PACS Downtown in Salt Lake City, Utah.

Pay Range: $25.00 - $28.00 hourly depending on direct job related experience.

Join PACS: Elevate Healthcare with Us!

PACS is elevating healthcare by revolutionizing our approach to leadership and quality care. Guided by our core values of love, excellence, trust, accountability, mutual respect, and commitment , we strive to foster a culture of compassionate care within our teams and the communities we serve. As we grow rapidly, exciting opportunities await you to engage in impactful projects and contribute valuable insights to stakeholders nationwide.

If you’re ready to make a difference and embrace our mission of creating real change, we invite you to join us at PACS. Together, let’s shape the future of healthcare!

Join Our Team and Thrive!

At PACS, we believe our employees are our greatest asset. That’s why we offer an exceptional benefits package designed to enhance your well-being and support your lifestyle.

Our Comprehensive Benefits Include

• Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy.

• PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge.

• Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.

• Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.

• Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.

Join us at PACS and take advantage of a workplace that truly values you!

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.