HR & Onboarding Coordinator (Remote – ABA Experience Required)

Move Up ABA; Baltimore (MD); Remote; USD 50,000 - 70,000; Full time

Job summary

A leading ABA company is seeking a detail-oriented HR & Onboarding Coordinator to manage onboarding, payroll, and compliance in a fully remote role. The ideal candidate will have 2–4 years of HR experience in an ABA or behavioral health setting, with a focus on employee relations and policy management. This position offers a flexible work schedule and opportunities for career growth within a supportive team environment.

Benefits

Flexible work schedule

Collaborative team culture

Opportunities for growth

Training and ongoing support

Qualifications

• 2–4 years of HR experience in ABA or behavioral health environment.
• Knowledge of HR compliance and multi-state employment law.

Responsibilities

• Manage full-cycle onboarding, including background checks and document collection.
• Process biweekly payroll and track PTO balances.
• Ensure compliance with BACB and state-specific requirements.

Skills

Communication

Time Management

Organizational Skills

Attention to Detail

Tools

Google Workspace

Viventium

Gusto

ADP

Job description

HR & Onboarding Coordinator (Remote – ABA Experience Required)

Location: Remote (U.S. Based)

About Us

We are a fast-growing Applied Behavior Analysis (ABA) company dedicated to providing compassionate, high-quality care to individuals with autism and developmental needs. We foster a collaborative and mission-driven work environment that values professionalism, efficiency, and growth.

Position Summary

We are seeking a highly organized and detail-oriented HR & Onboarding Coordinator with 2–4 years of HR experience in an ABA or behavioral health setting. This remote position is responsible for onboarding, payroll, compliance, training, and supporting employees throughout the employee lifecycle. The HR & Onboarding Coordinator will report directly to the Chief Operating Officer.

Responsibilities

Onboarding & Offboarding

• Manage full-cycle onboarding, including background checks, I-9 verification, and document collection
• Monitor and track candidate training completion
• Improve the onboarding experience and streamline processes
• Conduct exit interviews and manage offboarding procedures
• Support terminations and update employee records accordingly

Payroll & PTO

• Process accurate biweekly payroll
• Track PTO balances, requests, and accruals

Compliance & Training

• Track employee licenses (RBT, BCBA, CPR) and certification renewals
• Monitor onboarding training to ensure compliance with BACB, Medicaid, and state-specific requirements
• Maintain accurate and up-to-date employee files and documentation
• Ensure compliance with multi-state employment laws

Employee Relations & Support

• Address employee concerns and disputes in a professional and confidential manner
• Support performance-related conversations, disciplinary actions, and terminations
• Screen administrative candidates and participate in the hiring process

Policy & Performance Management

• Maintain and update the Employee Handbook and HR policies
• Coordinate and document performance review cycles
• Assist in the development of new HR procedures and process improvements

Metrics & Reporting

• Track and report HR and onboarding KPIs (time-to-hire, onboarding completion, payroll accuracy)
• Provide data insights and support leadership with operational decisions

ABA-Specific Requirements

• Prior HR experience in an ABA setting is required
• Familiarity with BACB guidelines, onboarding ABA providers, and Medicaid/state regulations
• Preferred experience with ABA platforms such as Central Reach, Catalyst, and Viventium

Qualifications

• 2–4 years of HR experience in ABA or a behavioral health environment
• Knowledge of HR compliance, onboarding best practices, and multi-state employment law
• Experience with payroll systems such as Viventium, Gusto, or ADP
• Excellent communication, time management, and organizational skills
• High attention to detail and ability to maintain confidentiality
• Proficiency with Google Workspace and remote tools

What We Offer

• Fully remote position
• Flexible work schedule
• Collaborative, supportive team culture
• Opportunities for growth and career development, including potential to grow into an HR Manager role (This is not a Management position)
• Training and ongoing support