HR Onboarding Coordinator - Primoris Energy Services

Primoris Services Corporation; Hubbard (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, vision

401(k) with company match

Employee Stock Purchase Plan

Pet coverage

Legal assistance

Award-winning safety programs

Job summary

Primoris Energy Services is seeking an HR Onboarding Coordinator to support the recruiting team and streamline the candidate journey—from interview scheduling to new hire paperwork. You will maintain data integrity in the ATS and liaise with candidates and hiring managers to ensure timely updates.

The role emphasizes confidentiality, strong communication, and collaboration in a fast-paced environment, with duties spanning offer letters, job postings, and screening support.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1–2 years of administrative support experience, preferably in HR or Recruiting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with Applicant Tracking Systems (ATS) is a plus.
• Excellent organizational and time management skills with the ability to prioritize multiple tasks.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated ability to maintain confidentiality.
• Strong customer service orientation with a professional and friendly demeanor.

Responsibilities

• Schedule interviews (phone, virtual, and in-person) for candidates with hiring managers and interview panels.
• Coordinate pre-employment activities including background checks, drug screenings, and new hire paperwork.
• Manage and update candidate information in the ATS, ensuring data accuracy.
• Communicate regularly with candidates, providing updates on application status.
• Assist with creating and posting job descriptions on various job boards and career sites.
• Prepare offer letters and employment agreements for review and distribution.
• Support recruiters in sourcing and screening resumes for entry-level positions.
• Organize and attend career fairs and recruiting events as needed.
• Process recruiting-related invoices and expenses.
• Generate reports on recruiting metrics and activity as requested.
• Maintain confidentiality of sensitive candidate and employee information.

Skills

MS Office Suite

Communication

Time management

Attention to detail

Customer service

Education

High School Diploma or equivalent

Associate's degree

Bachelor's degree

Tools

ATS experience

Job description

Job Overview:Job Summary**The HR Onboarding Coordinator will provide administrative support to the recruiting team, ensuring a smooth and efficient hiring process for all candidates and hiring managers. This role is crucial in maintaining a positive candidate experience and supporting the overall talent acquisition strategy.Job Responsibilities*** Schedule interviews (phone, virtual, and in-person) for candidates with hiring managers and interview panels, managing calendars and sending confirmations.* Coordinate pre-employment activities including background checks, drug screenings, and new hire paperwork.* Manage and update candidate information in the Applicant Tracking System (ATS), ensuring data accuracy and integrity.* Communicate regularly with candidates, providing updates on application status and answering inquiries.* Assist with creating and posting job descriptions on various job boards and career sites.* Prepare offer letters and employment agreements for review and distribution.* Support recruiters in sourcing and screening resumes for entry-level positions.* Organize and attend career fairs and recruiting events as needed.* Process recruiting-related invoices and expenses.* Generate reports on recruiting metrics and activity as requested.* Maintain confidentiality of sensitive candidate and employee information.Job Qualifications*** High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.* 1-2 years of experience in an administrative support role, preferably within Human Resources or Recruiting.* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).* Experience with Applicant Tracking Systems (ATS) is a plus.* Excellent organizational and time management skills with the ability to prioritize multiple tasks.* Strong verbal and written communication skills.* Exceptional attention to detail and accuracy.* Ability to work independently and collaboratively in a fast-paced environment.* Demonstrated ability to maintain confidentiality.* Strong customer service orientation with a professional and friendly demeanor.Company Overview:Primoris Energy Services is a major direct-hire contractor in the U.S. delivering self-performed turnkey industrial construction and EPC services. We offer these services to our clients within the refining, gas processing, chemical/petrochemical, hydrogen, power generation, mining, pulp and paper industries from the first groundbreaking activity all the way through commissioning and start-up of the project. Primoris forms a partnership with our customers and major stakeholders from early-stage engineering through construction completion and commercial operation, safely, on-time, and within budget.Benefits:Competitive compensation, paid weekly.Best-in-class medical, dental, vision, and LTD/STD coverage.401(k) with company match, vested on day one.Employee Stock Purchase Plan [ESPP].Pet coverage for your furry friends.Legal assistance coverage.Award-winning safety programs.EEO StatementWe are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.Agency StatementWe are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.