HR & Onboarding Assistant

Verbal Beginnings, LLC; Maryland; Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

Health benefits

PTO & parental leave

Disability coverage

Employee assistance program

401(k)

Job summary

Verbal Beginnings, LLC in Maryland is seeking an HR Administrative Coordinator to manage the onboarding process end to end using iCIMS and ADP, handle background checks, new hire paperwork, I-9 completion, and maintain employee records.

The role supports benefits enrollment, FMLA, workers' compensation, and compliance while serving as the first point of contact for new hires. Strong Excel/Outlook skills and discretion with confidential information are essential.

Qualifications

• High school diploma or equivalent; degree in HR or business preferred.
• 1-3 years of HR admin, onboarding, or recruiting coordination experience; benefits, FMLA, and workers' comp a plus.
• Experience with ADP and iCIMS; familiarity with I-9, FMLA, and workers' compensation processes.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong attention to detail, organization, and ability to manage priorities in a high-volume environment.
• Proclamation of discretion with confidential employee, medical, and compensation information.

Responsibilities

• Manage onboarding process end to end in iCIMS and ADP, including offer letters, background checks, new hire paperwork, I-9 completion, and employee record setup.
• Track onboarding and compliance requirements, including licensure and credentialing documentation for clinical staff, and follow up on outstanding items.
• Serve as a first point of contact for new hires and employees, answering routine questions and escalating as appropriate.
• Provide administrative support for FMLA and other leaves of absence, including paperwork, deadline tracking, and file maintenance.
• Support workers' compensation administration, including incident reporting to the carrier, documentation, claim tracking, and OSHA recordkeeping.
• Assist with benefits enrollment, life event changes, open enrollment, and resolution of discrepancies with carriers and the broker.
• Maintain accurate, confidential employee records and personnel files in accordance with retention requirements.
• Complete employment verifications, unemployment responses, offboarding paperwork, and other recurring HR administration.
• Run reports from ADP and iCIMS and flag data issues for correction.
• Support HR projects, audits, and other duties as assigned.
• Escalate matters requiring interpretation of law or policy, including eligibility determinations and accommodation requests, to HR leadership.

Skills

Attention to detail

Organization

Discretion

Time management

Communication

Education

High school diploma or equivalent

HR/business degree preferred

Tools

ADP

iCIMS

Excel

Outlook

I-9

Job description

Overview

About Us

Verbal Beginnings is here to make a difference and give every child a chance. Our philosophy of changing lives and commitment to our core values has been the driving force that has allowed us to make an impact for an entire decade. It’s the same commitment to care with an expanding footprint that allows us to serve even more amazing kiddos and their families than ever before!

Our Mission: Changing lives. One child at a time. One professional at a time.

Schedule & Work Environment

• Schedule: Full Time, M-F 8am-5pm
• Work Environment: Remote (Maryland based candidates preferred)
• Travel: Occasional travel may be required for department or company events, but is very infrequent (1-2 times per year)

Compensation & Benefits

• Compensation: $45-50K

• Benefits:
  • Full medical, dental, and vision insurance with low out-of-pocket costs
  • Generous PTO and paid parental leave
  • Short-term/long-term Disability
  • Employee Assistance Program
  • 401(k)

Responsibilities

Key Responsibilities:

• Manage the onboarding process end to end in iCIMS and ADP, including offer letters, background checks, new hire paperwork, I-9 completion, and employee record setup.
• Track completion of onboarding and compliance requirements, including licensure and credentialing documentation for clinical staff, and follow up on outstanding items.
• Serve as a first point of contact for new hires and employees, answering routine questions and escalating as appropriate.
• Provide administrative support for FMLA and other leaves of absence, including paperwork, deadline tracking, and file maintenance.
• Support workers' compensation administration, including incident reporting to the carrier, documentation, claim tracking, and OSHA recordkeeping.
• Assist with benefits enrollment, life event changes, open enrollment, and resolution of discrepancies with carriers and the broker.
• Maintain accurate, confidential employee records and personnel files in accordance with retention requirements.
• Complete employment verifications, unemployment responses, offboarding paperwork, and other recurring HR administration.
• Run reports from ADP and iCIMS and flag data issues for correction.
• Support HR projects, audits, and other duties as assigned.
• Escalate matters requiring interpretation of law or policy, including eligibility determinations and accommodation requests, to HR leadership.

Qualifications

• High school diploma or equivalent required; degree in HR, business, or a related field preferred.
• One to three years of HR administrative, onboarding, or recruiting coordination experience. Experience with Benefits, FMLA, Workers Compensation a plus
• Experience with ADP and iCIMS preferred; familiarity with I-9, FMLA, and workers' compensation processes preferred.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail, organization, and follow-through in a high-volume environment.
• Proven discretion with confidential employee, medical, and compensation information.
• Ability to manage competing priorities with minimal supervision.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Regularly required to speak clearly and hear well.
2. Ability to see, read, and perform technical tasks on a key board and computer screen
3. Ability to sit for extended periods

Verbal Beginnings’ personnel policies, procedures, and practices prohibit discrimination on the basis of race, color, religious creed, disability, ancestry, national origin, age, or sex. Verbal Beginnings’ employment opportunities are provided for applicants with disabilities and reasonable accommodation(s) are made to meet the physical or mental limitations of qualified applicants or employees.

Salary Range

USD $45,000.00 - USD $50,000.00 /Yr.