HR & Office Operations Specialist

PeopleInc; Buffalo (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

PeopleInc in Buffalo, NY seeks an organized HR Administrative Assistant to manage ESL functions, greet visitors, and support staff at Elmwood and other sites. This role requires strong communication and reliable technical skills.

You will scan documents, maintain employee files, handle mail, and support senior leadership when needed. A bachelor’s degree and 1–2 years of related experience are required, with ability to travel across Erie and Niagara counties.

Qualifications

• Bachelor’s degree and 1–2 years of related experience.
• Ability to travel to Erie and Niagara County locations.

Responsibilities

• Operates all ESL functions with excellent communication and technical ability.
• Fulfills all reception duties at Elmwood and other locations as needed, may travel to other locations.
• Scans and uploads documentation to employee files.
• Manages HR Documents and ESL mailbox and directs to appropriate parties.
• Assists with sorting, distributing and posting mail in the absence of Office Coordinator, HR and/or Coordinator, Mailroom.
• May provide support to Senior Leadership Team in the absence of the Office Manager.
• Processes returned mail and updates employee address as needed.
• Provides training for new employees to the team.
• Completes special HR projects as assigned by supervisor.
• Complies with all agency policies and procedures.
• Other duties as assigned.

Skills

Communication skills

Technical aptitude

Education

Bachelor’s degree

Job description

PeopleInc in Buffalo, NY seeks an organized HR Administrative Assistant to manage ESL functions, greet visitors, and support staff at Elmwood and other sites. This role requires strong communication and reliable technical skills.

You will scan documents, maintain employee files, handle mail, and support senior leadership when needed. A bachelor’s degree and 1–2 years of related experience are required, with ability to travel across Erie and Niagara counties.