HR & Office Manager

Appone; Atlanta (GA); On-site; USD 60,000 - 80,000; Full time

Job summary

Diamond Diaspora Media seeks an experienced HR & Office Manager to own recruiting, payroll, HR and benefits administration, and daily office operations in Atlanta. This hands-on role requires self-direction, strong judgment, and discretion with confidential information.

The ideal candidate combines HR and recruitment instincts with superb follow-through, and can manage multiple priorities with minimal supervision. Experience with QuickBooks and Excel is a plus.

Qualifications

• At least several years in HR administration, recruiting, payroll, or office operations.
• Experience handling payroll processes and HR records with discretion.
• Proficient in Excel and basic bookkeeping tools like QuickBooks.

Responsibilities

• Lead recruiting from job descriptions to candidate screening and interview coordination.
• Manage payroll processing and related employee information with accuracy.
• Maintain confidential HR records and assist onboarding/offboarding.
• Coordinate office operations and supplier relations to keep the Atlanta office running smoothly.
• Oversee bookkeeping tasks and assist CPA with monthly closings as needed.

Skills

HR administration

Recruiting

Payroll

Office administration

Excel

QuickBooks

Tools

QuickBooks Online

ATS

Job description

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Description

DDM Group is seeking an experienced, highly organized HR & Office Manager to take ownership of recruiting, payroll, HR and benefits administration, and the day-to-day operations of our Atlanta office.

This is a hands-on role for a self-directed professional who can independently manage critical processes, anticipate needs, solve problems, and keep multiple priorities moving without constant oversight. The ideal candidate combines strong HR and recruiting instincts with exceptional follow-through, sound judgment, and the ability to work comfortably with confidential employee and financial information.

Core Responsibilities

• Recruiting: Help drive the recruiting process by creating and posting job descriptions, proactively sourcing candidates, conducting initial outreach and screening interviews, coordinating interviews and assessments, and maintaining candidate communication throughout the process.
• Candidate Pipeline & ATS: Manage the ATS and candidate pipeline, maintain organized interview notes and records, and keep hiring managers informed of candidate progress and next steps.
• Payroll: Run routine payroll accurately and on schedule, including employee information, hours, PTO, deductions, and payroll changes.
• HR Administration: Maintain confidential employee records and support onboarding, offboarding, required employment documentation, PTO tracking, and routine employee questions.
• Office Coordination: Keep the Atlanta office organized and operating smoothly, including supplies, visitors, mail and deliveries, common areas, team activities, and other day-to-day administrative needs.
• Bookkeeping: When applicable, maintain QuickBooks Online, categorize transactions, complete monthly reconciliations, organize receipts and financial documentation, and keep records ready for the company's CPA.
• Provide administrative support to leadership and step in on other operational needs as they arise.

Position Requirements

• At least 6–8 years of relevant experience across HR administration, recruiting, payroll, office administration, or related functions.
• Hands-on experience processing payroll and managing recurring payroll responsibilities.
• Experience with recruiting and candidate sourcing, including proactive outreach, candidate screening, interview coordination, and ATS management.
• Strong organizational skills with the ability to manage multiple priorities and recurring deadlines independently.
• Strong Excel skills, with experience creating trackers, reports, and organized systems to manage recurring processes, monitor key information, and improve administrative workflows.
• Excellent written and verbal communication skills with a professional, engaging approach to leadership, candidates and employees.
• Sound judgment and discretion when handling confidential employee, candidate, payroll, and company information.
• QuickBooks Online/bookkeeping experience is a strong plus, but not required.
• HR, payroll, recruiting, or QuickBooks certifications are a plus, but not required.

Job Type & Details

Full-Time/Part-Time Full-Time

Position HR & Office Manager

Division Atlanta Black Star

Number of Openings 1

Exempt/Non-Exempt Non-Exempt

Hiring Manager(s)

Req Number MAN-26-00001

Open Date 10/1/2026

Location DDM GROUP LLC

About the Organization

Diamond Diaspora Media exists at the intersection of technology and media. We publish narratives intentionally and specifically to enlighten and transform the world. Our digital news platforms Atlantablackstar.com, Theshadowleague.com, and Finurah.com are leading the way with powerful content that spans the culture, sports, news features and timely-financial news that resonates with our 15 million readers.

Come join us and let us change the world together.

This position is currently accepting applications.