HR & Office Coordinator: Payroll & Onboarding

Baerlocher USA LLC; Cincinnati (OH); On-site; USD 52,000 - 65,000; Full time

Job summary

Baerlocher USA seeks an HR & Office Administrator to manage day-to-day HR tasks, payroll via ADP, and office operations in Cincinnati. The role emphasizes accuracy, confidentiality, and cross-functional collaboration with a detail-oriented mindset.

The position involves onboarding, benefits administration, payroll support, and ensuring a smooth employee experience across the company. This is a full-time onsite role based in Cincinnati, OH.

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent administrative experience may be considered.
• 2–4 years of administrative/office support experience including payroll processing; HR exposure is a plus.
• Experience supporting executives, managers, or cross-functional teams with calendaring and daily operations.
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Proficient in Microsoft Office Suite; comfortable learning new tools.
• Excellent communication and customer service skills; confidentiality is essential.
• Ability to multitask and work both independently and collaboratively.
• Adapt communication style for diverse audiences.
• Knowledge of administrative, data management, and basic accounting practices.

Responsibilities

• Maintain accurate employee records (digital and hard copy).
• Coordinate onboarding, orientation, and new hire paperwork
• Administer benefits enrollments and HRIS data; support life-event changes
• Co-host benefits meetings and HR Office Hours with HR leadership
• Assist with compliance tasks and HR processes end-to-end
• Support office operations, vendor relations, and facilities requests
• Provide frontline HR/payroll support and respond to routine inquiries
• Handle confidential information professionally and discreetly
• Ensure accurate payroll processing and timely annual tasks
• Support year-end payroll tasks and W-2 verification

Skills

Attention to detail

Organizational skills

People-focused

Deadline-driven

Communication skills

Confidentiality

Multitasking

Independent & collaborative

Calendaring & scheduling

Customer service

Education

Associate’s or Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

ADP payroll system

HRIS/payroll software

Job description

Baerlocher USA seeks an HR & Office Administrator to manage day-to-day HR tasks, payroll via ADP, and office operations in Cincinnati. The role emphasizes accuracy, confidentiality, and cross-functional collaboration with a detail-oriented mindset.

The position involves onboarding, benefits administration, payroll support, and ensuring a smooth employee experience across the company. This is a full-time onsite role based in Cincinnati, OH.