HR & Office Coordinator

Chromalox; La Vergne (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Chromalox in La Vergne, TN is seeking an HR & Office Coordinator to support Human Resources and the daily administrative needs of the facility. This full-time, on-site role handles recruiting, onboarding, employee records, scheduling, and general office coordination.

The ideal candidate is detail-oriented, discreet with confidential information, and able to manage competing priorities while delivering accurate reports and timely communications to employees and leadership.

Qualifications

• High school diploma or equivalent; associate degree or HR/business coursework preferred.
• 2–3 years of administrative, HR, recruiting, customer service, or office coordination experience.
• Experience in manufacturing, distribution, or high-volume hourly environments preferred.
• Must handle confidential information with discretion and sound judgment.

Responsibilities

• Maintain confidential HR records and coordinate interviews, onboarding, and new-hire orientation logistics.
• Track recruiting, onboarding, training, and HR administrative activities; update HR systems.
• Manage the master plant calendar for meetings, events, audits, visits, and tours.
• Distribute mail, coordinate meeting rooms, visitors, and office supplies; manage HR materials.
• Support employee engagement events, bulletin boards, and plant communications.
• Prepare routine HR letters, forms, packets, and rosters; assist with payroll timekeeping as assigned.
• Respond professionally to questions and route matters to appropriate HR, Safety, payroll, or benefits contacts.

Skills

Administrative coordination

HR coordination

Communication skills

Organizational skills

Discretion with confidential info

Education

High school diploma

Associate degree or HR/business coursework preferred

Tools

Microsoft Outlook

Word

Excel

PowerPoint

ADP

Cornerstone

ATS/HRIS/LMS

Job description

The Role:

As the HR & Office Coordinator, you will join our team and support Human Resources and the day-to-day administrative needs of our LaVergne facility. This full-time, on-site, non-exempt role will support recruiting, onboarding, employee records, plant scheduling and communications, and general office coordination. The ideal candidate is detail-oriented, responsive, and trusted to handle confidential information with sound judgment.

Your Responsibilities:

• Maintain accurate and confidential employee, I-9, training, and other HR records using consistent electronic and physical filing systems.
  Coordinate interviews, candidate communications, pre-employment activities, and new-hire orientation logistics.
• Maintain recruiting, onboarding, training, and other administrative trackers; prepare routine reports and update HR systems as assigned.
• Maintain the master plant calendar for meetings, training, employee events, audits, visits, tours, and other key activities.
• Retrieve and distribute mail; coordinate meeting rooms, visitors, office supplies, HR materials, and approved purchases.
• Support employee engagement events, recognition activities, required training, bulletin boards, and plant communications.
• Prepare routine HR letters, forms, packets, and rosters using approved templates and provide administrative backup for timekeeping or payroll as assigned.
• Respond to employee, candidate, and leader questions professionally and route matters to the appropriate HR, Safety, payroll, benefits, or operational contact.
  Perform other administrative assignments consistent with the purpose and level of the position.

Requirements:

• High school diploma or equivalent required; associate degree or HR/business coursework preferred.
• At least 2-3 years of administrative, HR, recruiting, customer service, or office coordination experience.
• Administrative and/or coordinator experience in a manufacturing, distribution, or high-volume hourly environment preferred.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Strong organizational skills, attention to detail, follow-through, and ability to manage competing priorities.
• Professional phone, email, and in-person communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and shared calendars; experience with ADP, Cornerstone, an ATS, HRIS, or LMS is preferred.
• Ability to work on-site and periodically enter production or warehouse areas while following applicable PPE and safety requirements.