HR & Office Coordinator

Spirax-Sarco Engineering; La Vergne (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Spirax-Sarco Engineering seeks an HR & Office Coordinator for our LaVergne facility. This on-site, full-time role supports HR functions, onboarding, records, scheduling, and general office coordination with discretion for confidential information.

The ideal candidate will have 2–3 years in administrative or HR roles, strong organizational skills, and proficiency with Microsoft Office. Familiarity with HRIS or ATS systems is preferred and on-site work is required.

Qualifications

• High school diploma or equivalent required; associate degree or HR/business coursework preferred.

Responsibilities

• Maintain confidential HR records and organize filing systems; coordinate interviews and onboarding logistics.
• Maintain recruiting, onboarding and HR trackers; prepare routine reports and update HR systems.
• Manage the master plant calendar for meetings, training, events, audits, tours, and visits.
• Handle mail, meetings, rooms, visitors, and office supplies; support HR communications.
• Assist employee engagement events, recognition activities, training, and plant communications.
• Prepare HR letters and rosters; provide backup for timekeeping or payroll as assigned.
• Respond to questions and route matters to HR, Safety, payroll, benefits, or operations.

Skills

HR coordination

Recruiting support

Administrative support

Microsoft Office

Education

Associate degree or HR coursework

Tools

ADP

Cornerstone

ATS

HRIS

Job description

The Role:

As the HR & Office Coordinator, you will join our team and support Human Resources and the day-to-day administrative needs of our LaVergne facility. This full-time, on-site, non-exempt role will support recruiting, onboarding, employee records, plant scheduling and communications, and general office coordination. The ideal candidate is detail-oriented, responsive, and trusted to handle confidential information with sound judgment.

Your Responsibilities:

• Maintain accurate and confidential employee, I-9, training, and other HR records using consistent electronic and physical filing systems.
  Coordinate interviews, candidate communications, pre-employment activities, and new-hire orientation logistics.
• Maintain recruiting, onboarding, training, and other administrative trackers; prepare routine reports and update HR systems as assigned.
• Maintain the master plant calendar for meetings, training, employee events, audits, visits, tours, and other key activities.
• Retrieve and distribute mail; coordinate meeting rooms, visitors, office supplies, HR materials, and approved purchases.
• Support employee engagement events, recognition activities, required training, bulletin boards, and plant communications.
• Prepare routine HR letters, forms, packets, and rosters using approved templates and provide administrative backup for timekeeping or payroll as assigned.
• Respond to employee, candidate, and leader questions professionally and route matters to the appropriate HR, Safety, payroll, benefits, or operational contact.
  Perform other administrative assignments consistent with the purpose and level of the position.

Requirements:

• High school diploma or equivalent required; associate degree or HR/business coursework preferred.
• At least 2-3 years of administrative, HR, recruiting, customer service, or office coordination experience.
• Administrative and/or coordinator experience in a manufacturing, distribution, or high-volume hourly environment preferred.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Strong organizational skills, attention to detail, follow-through, and ability to manage competing priorities.
• Professional phone, email, and in-person communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and shared calendars; experience with ADP, Cornerstone, an ATS, HRIS, or LMS is preferred.
• Ability to work on-site and periodically enter production or warehouse areas while following applicable PPE and safety requirements.