HR & Office Administrator – Deckorators (Buffalo, NY)

UFP Industries; Buffalo (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Health savings account with company

Dental insurance

Vision insurance

401(k) plan with company match

Paid vacation and holidays

Stock purchase program with employee –

Educational reimbursement

Wellness programs and challenges

Job summary

Deckorators, a brand of UFP Industries, is seeking an HR & Office Administrator for the Buffalo plant to support recruiting, onboarding, payroll inputs, and HR compliance while maintaining smooth day-to-day operations. This early hire will help establish foundational systems and culture for the workforce.

The role combines HR administration with general office duties in a growing manufacturing environment, offering opportunities to impact employee experience and operations across the site.

Qualifications

• 3+ years in HR, administrative, or office support roles, manufacturing preferred.
• High school diploma required; HR or business studies a plus.
• Strong organization, confidentiality, and communication.
• Experience with HR systems, payroll, benefits coordination.
• Proficient in Microsoft Office; able to work in fast-paced startup environment.

Responsibilities

• Lead or support hourly and salaried recruiting activities.
• Coordinate onboarding, orientation, and safety introductions.
• Ensure accurate employee setup in HR systems and payroll.
• Support employee relations and compliance with employment laws.
• Maintain employee records including personnel files, training, PTO and leaves of absence, roster accuracy, turnover metrics.
• Provide general administrative support, payroll assistance, and invoicing.
• Identify workflow improvements and support leadership.

Skills

HR experience

Payroll & timekeeping

Employee relations

Confidentiality

Communication

Microsoft Office

Education

High school diploma

Business/HR studies

Tools

HRIS/ERP systems

Payroll software

Timekeeping systems

Job description

Deckorators, a brand of UFP Industries, is a leader in composite decking, railing, and outdoor living products. Our Buffalo, New York plant is the newest and flagship facility utilizing our proven and growing Surestone technology. This location will play a major role in advancing our extrusion and polymer innovation and scaling our capacity to serve customers nationwide.

Job Summary

The HR & Office Administrator will support both human resources administration and general office operations for the Buffalo plant. This role will manage recruiting support, onboarding coordination, employee experience, HR compliance, payroll inputs, and administrative functions that ensure smooth day-to-day operations in a growing environment. As one of the early hires during plant launch, this person will help establish foundational systems and culture for the workforce.

Principal Duties And Responsibilities

Human Resources Support

• Lead or support hourly and salaried recruiting activities including job posting, applicant coordination, and temporary staffing management.
• Coordinate and conduct new-hire onboarding, orientation, and safety introductions.
• Ensure accurate employee setup in HR systems, timekeeping, benefits access, payroll submission, and system communication tools.
• Partner with management to support employee relations, disciplinary documentation, and compliance with employment laws and company HR policies.
• Maintain employee records including personnel files, training documentation, PTO and leaves of absence, roster accuracy, and turnover metrics.
• Assist with performance review coordination and tracking goal alignment.
• Support safety compliance and OSHA documentation in partnership with plant leadership.
• Assist with HR communications, employee engagement events, and internal newsroom/marketing submissions.

Office & Administrative Operations

• Provide general administrative support including scheduling, data entry, reporting, scanning, and document management.
• Provide payroll support by ensuring accurate time and attendance reporting and approvals.
• Assist with accounting support including invoices, expense reconciliation, and adherence to internal controls.
• Maintain office supplies, facility communications postings, and business correspondence.
• Identify and implement improvements to administrative workflows and systems.
• Provide ongoing support to leadership and cross-functional teams as needed to enable efficient operations.

Qualifications

• 3+ years of experience in HR, administrative, or office support roles; manufacturing environment strongly preferred.
• High school diploma required; additional business, HR, or related education a plus.
• Excellent organization, confidentiality, and communication skills with a strong focus on employee support.
• Working knowledge of HR systems or ERP environments, payroll/timekeeping platforms, and benefits coordination.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and standard office technology.
• Ability to build positive working relationships and communicate clearly with all levels of the organization.
• Experience working in a fast-paced startup or scaling environment a plus.

Why Deckorators Buffalo?

• Be a founding member of the human resources and culture infrastructure for the flagship Surestone plant.
• Opportunity to grow your HR career as the site scales in headcount and complexity.
• High visibility role supporting leadership, operations, and talent development for a brand defining the future of Deckorators manufacturing.

Compensation & Benefit Information

Salary Pay Range:

$20.00-$25.00 per hour dependent on experience*

pay range may be adjusted depending on cost of living

Bonus/Incentive Pay

A discretionary annual bonus based on Company and business unit performance may also be provided.

Benefits Currently Offered To Our Employees

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges
• Other supplemental benefits

The Company is an Equal Opportunity Employer.