HR & Office Administrator – Deckorators (Buffalo, NY)

Deckorators Inc.; Buffalo (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Health savings account with companycon

Dental insurance

Vision insurance

Basic and voluntary life insurance

Disability insurance

401(k) plan with company match

Paid vacation and holidays

Stock purchase program with employee

Educational reimbursement

Wellness programs and challenges

Job summary

Deckorators, a brand of UFP Industries, Buffalo plant, is hiring an HR & Office Administrator to support HR operations and daily office workflows. You will help recruit, onboard, and maintain employee records while coordinating payroll inputs and benefits access for a growing team.

This role emphasizes establishing core HR processes, compliance, and a constructive employee experience as the site scales in headcount and responsibility.

Qualifications

• 3+ years in HR, admin, or office support roles.
• High school diploma required; further HR or business education a plus.
• Strong organization, confidentiality, and communication skills.
• Experience with HR systems or ERP and payroll/timekeeping.
• Proficiency with Microsoft Office and standard office tech.
• Ability to build positive relations across all levels.
• Experience in a fast-paced startup or scaling environment is a plus.

Responsibilities

• Lead or support recruiting for hourly and salaried roles, including postings and applicant coordination.
• Coordinate onboarding, orientation, and safety introductions.
• Ensure accurate HR data, timekeeping, payroll submission, and benefits access.
• Partner with management on employee relations and compliance with laws.
• Maintain personnel files, training records, PTO, and turnover metrics.
• Assist performance review coordination and goal alignment.
• Support safety compliance and OSHA documentation.
• Assist HR communications and employee engagement events.
• Provide general admin support: scheduling, data entry, reporting, document management.

Skills

HR experience

Office administration

Confidentiality

Communication skills

HR systems knowledge

Microsoft Office

Relationship building

Startup environment

Education

High school diploma

Tools

Microsoft Office

Job description

Deckorators, a brand of UFP Industries, is a leader in composite decking, railing, and outdoor living products. Our Buffalo, New York plant is the newest and flagship facility utilizing our proven and growing Surestone technology. This location will play a major role in advancing our extrusion and polymer innovation and scaling our capacity to serve customers nationwide.

Job Summary The HR & Office Administrator will support both human resources administration and general office operations for the Buffalo plant. This role will manage recruiting support, onboarding coordination, employee experience, HR compliance, payroll inputs, and administrative functions that ensure smooth day-to-day operations in a growing environment. As one of the early hires during plant launch, this person will help establish foundational systems and culture for the workforce.

Principal Duties and Responsibilities

Human Resources Support

• Lead or support hourly and salaried recruiting activities including job posting, applicant coordination, and temporary staffing management.
• Coordinate and conduct new-hire onboarding, orientation, and safety introductions.
• Ensure accurate employee setup in HR systems, timekeeping, benefits access, payroll submission, and system communication tools.
• Partner with management to support employee relations, disciplinary documentation, and compliance with employment laws and company HR policies.
• Maintain employee records including personnel files, training documentation, PTO and leaves of absence, roster accuracy, and turnover metrics.
• Assist with performance review coordination and tracking goal alignment.
• Support safety compliance and OSHA documentation in partnership with plant leadership.
• Assist with HR communications, employee engagement events, and internal newsroom/marketing submissions.

Office & Administrative Operations

• Provide general administrative support including scheduling, data entry, reporting, scanning, and document management.
• Provide payroll support by ensuring accurate time and attendance reporting and approvals.
• Assist with accounting support including invoices, expense reconciliation, and adherence to internal controls.
• Maintain office supplies, facility communications postings, and business correspondence.
• Identify and implement improvements to administrative workflows and systems.
• Provide ongoing support to leadership and cross-functional teams as needed to enable efficient operations.

Qualifications

• 3+ years of experience in HR, administrative, or office support roles; manufacturing environment strongly preferred.
• High school diploma required; additional business, HR, or related education a plus.
• Excellent organization, confidentiality, and communication skills with a strong focus on employee support.
• Working knowledge of HR systems or ERP environments, payroll/timekeeping platforms, and benefits coordination.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and standard office technology.
• Ability to build positive working relationships and communicate clearly with all levels of the organization.
• Experience working in a fast-paced startup or scaling environment a plus.

Why Deckorators Buffalo?

Be a founding member of the human resources and culture infrastructure for the flagship Surestone plant. Opportunity to grow your HR career as the site scales in headcount and complexity. High visibility role supporting leadership, operations, and talent development for a brand defining the future of Deckorators manufacturing.

Compensation & Benefit Information

Salary Pay Range: $20.00-$25.00 per hour dependent on experience* *pay range may be adjusted depending on cost of living

Bonus/Incentive Pay: A discretionary annual bonus based on Company and business unit performance may also be provided.

Benefits currently offered to our employees

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges

Other supplemental benefits

The Company is an Equal Opportunity Employer.

Please watch our welcome video below to learn more about UFP Industries! Click Here to Review Truck Driver Postings

Wondering what the companies of UFP Industries are all about? We're successful. We've been around for more than 65 years, and we've been profitable every year since our founding. We work hard, and we know how to set and beat records. We're competitive.

Our line of work is demanding, but you'll get back what you put in and have fun doing it.

We're family.

We care for each other and want to see each other succeed.

We enjoy watching each other build great careers and take advantage of the many opportunities we have to advance. And that makes UFP Industries a great place to be.

We work hard and smart. We learn and grow from each other, from experience, from trial and error, from success.

We collaborate to maintain our competitive edge.

And we do it all on a global scale.