HR Lifecycle & Systems Administrator

Aspiranet in; South San Francisco (CA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

403(b) retirement plan

Flexible hybrid work environment

Generous paid time off

Employee Assistance Program

Job summary

Aspiranet is seeking a detail-oriented HR Lifecycle & Systems Administrator to support critical employee lifecycle workflows across the organization. You will ensure data accuracy, partner with Payroll and Benefits, and move manual processes toward automated HR workflows in a regulated, distributed workforce.

In this hybrid role, you’ll collaborate with HR, Finance, and cross-functional teams, maintain SOPs, and provide reporting and audit support to ensure compliance and efficient HR operations.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum 3+ years of HR administration or HR systems experience (California experience required).
• Experience in nonprofit or regulated environments preferred.
• HR certification (PHR, SHRM-CP, etc.) a plus.

Responsibilities

• Process and review high-volume employee lifecycle transactions (status changes, pay changes, etc.).
• Ensure accuracy of job data, job codes, cost centers, and position structures.
• Validate alignment between HR actions, job descriptions, and system records.
• Support managers and employees with HR workflow approvals and system questions.
• Audit HR data across systems and resolve discrepancies.

Skills

Attention to detail

Analytical mindset

Problem solving

Communication

High-volume work

Education

Bachelor's degree in HR / Business Administration

PHR / SHRM-CP certification

Tools

UKG Ready

Microsoft Excel

Microsoft Office Suite

Job description

HR Lifecycle & Systems Administrator (Finance)

Location: Turlock, CA / Stockton, CA / South San Francisco, CA (Hybrid)
Schedule: Full-Time / Non-Exempt
Department: Human Resources
Reports to: Sr HR Director
Hourly Range: $36.06 - $40.87 per hour

The hourly range for this position is $36.06 - $40.87 per hour for employees hired in the Bay Area. The pay range provided in this job posting represents the typical range or starting rate for candidates hired within the Bay Area region. Candidates hired in other California locations may have different starting salaries based on cost of living and market data variations. Factors that may be used to determine your actual starting salary include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparisons to other employees in similar roles.

Make a Meaningful Impact

Aspiranet is seeking a detail-oriented and systems-savvy Human Resources Administrator to support critical HR employee lifecycle workflows across the organization.

In this role, you will play a key part in managing employee lifecycle workflows, ensuring data accuracy, and improving HR processes in a fast-paced, mission-driven environment. Your work will directly support employees and leaders by ensuring smooth, compliant processes, the transition of manual processes to automated workflows within a highly regulated, distributed workforce.

If you enjoy working at the intersection of HR, data, and systems, this is a great opportunity to grow your impact.

About Aspiranet

Aspiranet is a mission-driven California nonprofit dedicated to supporting children, youth, and families since 1975. We are committed to ensuring that every child is loved, every family is supported, and every individual has the opportunity to succeed.

Our HR team plays a vital role in supporting the people who make this mission possible.

Position Summary

The HR Lifecycle & Systems Administrator is responsible for overseeing and approving employee lifecycle workflows, ensuring data accuracy across HR systems, and supporting compliance, reporting, and audit processes.

This role manages HR records, partners with Payroll and Benefits, and supports the transition from manual to automated workflows. Success in this position requires strong attention to detail, HR systems expertise, and the ability to analyze data and improve processes in a highly regulated environment.

Key Responsibilities

HR Operations & Lifecycle Management

• Process and review high-volume employee lifecycle transactions (status changes, pay changes, etc.)
• Ensure accuracy of job data, job codes, cost centers, and position structures
• Validate alignment between HR actions, job descriptions, and system records
• Support managers and employees with HR workflow approvals and system questions

Data Integrity & Reporting

• Audit HR data across systems and resolve discrepancies
• Generate workforce reports and provide trend insights to support decision-making
• Maintain accurate, secure, and compliant employee records

Compliance & Audit Support

• Support internal and external audits (state, federal, and grant-related)
• Ensure compliance with HR regulations, documentation standards, and reporting requirements
• Provide backup support for compliance-related functions

Systems & Process Improvement

• Support transition from manual to automated HR workflows
• Identify opportunities to improve HR processes and employee experience
• Develop and maintain SOPs, process documentation, and FAQs
• Maintain consistency across templates, memos, and communications

Cross-Functional Collaboration

• Partner with Payroll and Benefits to ensure alignment on employee changes
• Communicate updates and ensure timely processing aligned with payroll cycles
• Support organization-wide HR initiatives and reporting needs

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field
• Minimum 3+ years of HR administration or HR systems experience (California experience required)
• Experience in nonprofit or regulated environments preferred
• HR certification (PHR, SHRM-CP, etc.) a plus

Technical Skills

• Experience with HRIS/HCM systems (UKG Ready preferred)
• Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas)
• Proficiency in Microsoft Office Suite

Key Skills

• Strong attention to detail and data accuracy
• Analytical mindset with ability to identify trends and issues
• Problem-solving and process improvement skills
• Ability to manage high-volume work in a fast-paced environment
• Strong communication and customer service skills
• Ability to handle sensitive information with confidentiality

Work Environment

• Hybrid role with minimum two days onsite in South San Francisco
• Primarily office-based work using standard systems and equipment
• Collaborative work with HR, Finance, and cross-functional teams

Why Join Aspiranet?

• Mission-driven, inclusive, and collaborative culture
• Competitive compensation and comprehensive benefits package
• 403(b) retirement plan with employer matching
• Flexible hybrid work environment
• Generous paid time off and wellness benefits
• Employee Assistance Program (24/7 support)
• Ongoing training and professional development opportunities
• Opportunity to shape systems and improve outcomes through data

Equal Employment Opportunity

Aspiranet is an equal opportunity employer committed to Inclusion, Diversity, Equity, and Access (IDEA). We believe a diverse workforce strengthens our organization and enhances outcomes for the youth and families we serve.