HR Leave & Benefits Specialist (GT26091452)

Gtsc; Chantilly (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO

11 federal holidays

Medical/Dental/Vision/Life/Disability

HSA and FSA

Travel assistance

Pet insurance

and many others

Job summary

GTSC Human Resources (HR) is seeking a Leave & Benefits Specialist in Chantilly, VA. Hybrid-eligible after 90 days, you will administer federal, state, and contract leave programs (FMLA, ADA, USERRA, STD) and support benefits processes and communications.

You will handle sensitive information with discretion, coordinate with vendors, and ensure compliance across the leave lifecycle while supporting wellness initiatives and monthly invoicing.

Qualifications

• 3–7 years of experience administering employee leave programs.
• In-depth knowledge of FMLA, ADA, USERRA, SCA, and related federal/state leave laws.
• Experience assisting with benefits processes, including premium tracking and invoice reconciliation.
• Strong ability to communicate clearly and compassionately with employees regarding sensitive matters.
• Experience working with third-party administrators and coordinating multi-party processes.
• High attention to detail, organization, and time management.

Responsibilities

• Process intermittent and continuous FMLA leave requests, ensuring regulatory timelines.
• Evaluate and process ADA job accommodation and ADA-related leave requests, coordinating interactive processes.
• Coordinate Short-Term Disability (STD) needs and communicate with third-party administrators or carriers.
• Process and manage USERRA leave requests, ensuring proper communication and documentation.
• Provide timely and empathetic responses to employees and managers on leave rights and obligations.
• Draft and issue leave correspondence to employees and managers on leave rights and financial obligations.
• Coordinate return‑to‑work efforts, including documentation and modified duties.
• Partner with internal departments to ensure alignment on charge codes and recordkeeping throughout the leave lifecycle.
• Support monthly benefits invoice reconciliation and vendor inquiries by confirming eligibility and coverage changes.
• Process benefits transactions related to hiring, staffing changes, and QLEs with HRIS and vendors.
• Support benefits audits and compliance activities, including documentation validation and reporting.
• Participate in wellness initiatives and distribute benefits-related resources.

Skills

FMLA knowledge

ADA/USERRA knowledge

Vendor coordination

HRIS experience

Confidentiality

Communication skills

Tools

HRIS systems

iSolved

Job description

GTSC Human Resources (HR) seeks aLeave & Benefits Specialist.

Location: Chantilly, Virginia. Hybrid-eligible after 90 days.

Mission

The Leave Specialist is responsible for administering employee leave programs and supports employee benefits administration. This role manages all aspects of federal, state, and contract-specific leave programs, including FMLA, ADA, USERRA, and Short-Term Disability, while serving as a primary resource to employees and managers throughout leave and benefits processes. The position also supports benefits invoice reconciliation, vendor coordination, and employee communications. Success in this role requires attention to detail, strong follow-through, sound judgment, and exceptional interpersonal communication skills.

This position regularly has access to highly confidential employee and organizational information, including medical documentation, leave administration records, benefits data, compensation information, personnel actions, investigations, and protected personal information. The incumbent is expected to maintain the highest level of discretion, confidentiality, and professionalism and to protect sensitive information in compliance with applicable laws, regulations, and company policies.

Responsibilities

Leave Administration

1. Process intermittent and continuous FMLA leave requests, ensuring compliance with regulatory timelines.
2. Evaluate and process ADA job accommodation and ADA-related leave requests, coordinating interactive processes and supporting documentation.
3. Coordinate Short-Term Disability (STD) needs and communicate with third-party administrators or carriers as needed.
4. Process and manage USERRA leave requests, ensuring proper communication and documentation.
5. Provide timely and empathetic responses to employees and managers on leave rights, obligations, and procedural requirements.
6. Draft and issue all necessary leave correspondence to employees and managers on leave rights, benefit-related financial obligations, and procedural requirements.
7. Coordinate return-to-work efforts, including documentation, modified duties, and employee re-entry support.
8. Partner with internal departments to ensure alignment on charge codes, systems access changes, and accurate recordkeeping throughout the leave lifecycle.

Benefits Administration

1. Support monthly benefits invoice reconciliation and vendor inquiries by confirming eligibility, coverage changes, and vendor accuracy, coordinating to resolve discrepancies as needed.
2. Process benefits transactions associated with hiring, staffing changes, and QLEs in coordination with HRIS and benefits vendors.
3. Support benefits-related audits and compliance activities, including documentation validation, reporting requirements, and correction activities.
4. Participate in organizational wellness initiatives, including wellness-focused newsletter content and distributing other benefits-related resources.

Additional Responsibilities

1. Stay informed of changes in federal, state, and local labor laws that may affect leave or benefits administration.
2. Conduct annual audits of leave records and related benefits documentation to ensure regulatory compliance and internal accuracy.
3. Perform other duties as assigned.

Skills and Experience

1. 3–7 years of experience administering employee leave programs.
2. In-depth knowledge of FMLA, ADA, USERRA, SCA, and related federal/state leave laws.
3. Experience assisting with benefits processes, including premium tracking and invoice reconciliation.
4. Strong ability to communicate clearly and compassionately with employees regarding sensitive and confidential matters.
5. Experience working with third-party administrators and coordinating multi-party processes.
6. High attention to detail, organization, and time management.
7. Ability to handle confidential information with discretion and professionalism.
8. Proficiency in HRIS and provider portals; experience with iSolved or similar platforms is a plus.
9. Solid understanding of payroll coordination and cost allocation related to leaves and benefits.

Physical Requirements

1. Prolonged periods sitting at a desk and working on a computer.
2. Occasionally required to lift files, open filing cabinets, and bend or stand as necessary.
3. Must be able to communicate effectively in both in-person and virtual work environments.
4. Ability to manage repetitive tasks and maintain focus in a fast-paced, deadline-driven environment.

Benefits

• 15 days of PTO.
• 11 paid federal holidays.
• Medical, Dental, Vision, Life, and Disability insurances.
• HSA and FSA.
• Travel assistance program.
• Pet insurance.
• and many others.

GTSC is proud to be an equal opportunity employer, committed to recruiting, hiring, and promoting qualified people of all backgrounds, regardless of sex; race; color; creed; national origin; religion; age; marital status; pregnancy; physical, mental or sensory disability; sexual orientation; gender identity or any other basis protected by federal, state or local law.

Learn more about your EEO rights as an applicant

GTSC is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. If you have a disability and require assistance with our online application process, please tell us how we can help by contacting us at [e-mail] Note: This accessibility is intended for individuals requiring accommodations and should not be used to check on the status of your application. Inquiries not specific to requesting accommodation will be discarded.

GTSC participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

Employment in this position is contingent upon the successful completion of a background check. Depending on the nature of the job duties or requirements set forth by our government clients, additional screenings such as drug testing and/or credit checks may be required. These checks are conducted in accordance with all applicable federal, state, and local laws.