HR Lead Analyst - T&A

Commonwealth of VA Careers; Salem (VA); On-site; USD 69,000 - 84,000; Full time

Job summary

The Virginia State Police (VSP) is seeking a Human Resources Lead Analyst Time and Attendance (T&A) in Salem, Virginia. This role focuses on ensuring accurate timekeeping, attendance, and leave data within Cardinal HCM, serving as the SME for timekeeping and ESS functions.

The position requires knowledge of payroll practices, data analysis, and strong communication to guide employees and managers. Travel may be required for training and support across Agency operations.

Qualifications

• Knowledge of payroll processing, time reporting, and compliance with state policies.
• Experience with HR, payroll, and timekeeping data analysis and reconciliation.
• Proficient in Microsoft Office applications and data entry.
• Ability to train staff and provide customer service on time entry and ESS.
• Familiarity with Cardinal HCM is preferred.

Responsibilities

• Ensure the accuracy and integrity of employee time, attendance, and leave data in Cardinal HCM for the VSP.
• Serve as a first-line resource and subject matter expert for timekeeping and ESS functions.
• Monitor and audit time and leave transactions.
• Research and resolve coding errors, discrepancies, and system exceptions.
• Coordinate with Divisions, Benefits, and Payroll to ensure compliance with leave requirements.
• Provide guidance, training, and customer service on time entry, leave policies, and payroll processes.

Skills

MS Word

MS Excel

MS Outlook

Office equipment

Data analysis

Communication

Education

High school diploma or equivalent

Tools

Cardinal HCM

Job description

Title: HR Lead Analyst - T&A DSP01889

State Role Title:Human Resources Analyst I

Hiring Range: $69,000 to $84,000 Final compensation is based on Virginia's 13 Pay Factors, internal alignment, and relevant experience. Top-range placement is not guaranteed.

Pay Band: 4

Agency: Department of State Police

Location: Salem, Virginia

Agency Website: vsp.virginia.gov

Recruitment Type: State Employee Only - E

Job Duties

About the Position

The Virginia State Police (VSP) is seeking to hire a Human Resources (HR) Lead Analyst Time and Attendance (T&A) in our Human Resources Division, located in Salem, Virginia. The job duties for this position include but are not limited to:

• Ensuring the accuracy and integrity of employee time, attendance, and leave data within the Cardinal Human Capital Management (HCM) system for the VSP.


• Serving as a first-line resource and subject matter expert for timekeeping, absence management, and Employee Self Service (ESS) functions.


• Monitoring and auditing time and leave transactions.


• Researching and resolving coding errors, discrepancies, and system exceptions.


• Coordinating with Divisions, Benefits, and Payroll Services to ensure compliance with state and federal leave requirements.


• Providing guidance, training, and customer service to employees, supervisors, and managers on time entry, leave policies, and payroll-related processes, supporting accurate payroll outcomes and Agency operational needs.

About the Agency

At the Virginia State Police, we are more than just a law enforcement organization — we’re a united team of problem‑solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia.

When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement — together.

We prioritize the readiness and well‑being of all our people, entrusting decision‑making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP.

If you’re ready to make a difference and be part of something larger than yourself, your next career starts here.

Minimum Qualifications

Knowledge

• Knowledge of basic business principles including organizational operations, administrative practices, and customer service standards.


• Knowledge of payroll processing practices, including time reporting, earnings and deductions, and compliance with state policies.


• Knowledge of record keeping practices for maintaining accurate, auditable personnel and payroll documentation.


• Knowledge of basic mathematics used in payroll calculations, auditing, reconciliations, and data verification.


• Knowledge of timekeeping practices, absence management rules, and personnel policies and procedures.

Skills

• Skill in using Microsoft Office applications including Word, Excel, and Outlook, along with general office equipment.


• Skill in analyzing, monitoring, reconciling, and correcting HR, payroll, and timekeeping data.


• Skill in preparing and updating business processes, procedures, and training materials.


• Strong written and verbal communication skills to effectively support employees, supervisors, managers, and internal stakeholders.

Abilities

• Ability to train and provide onboarding support, including guiding employees through timekeeping, payroll processes, and ESS tools.


• Ability to multitask and apply strong organizational skills to manage multiple projects, deadlines, and issues simultaneously in a fast-paced environment.


• Ability to adjust to evolving systems, processes, and organizational needs.


• Ability to accurately enter, maintain, monitor, and reconcile data in automated HR, payroll, and timekeeping systems.


• Ability to track and review employee absences, leave balances, and time management records for completeness, accuracy, and compliance.


• Ability to resolve time reporting issues, including coding errors, exceptions, and leave-without-pay/pay-docking situations.


• Ability to assist in developing and editing business processes, standard operating procedures, and training materials.


• Ability to recommend workable solutions for ESS challenges and identify process improvements.


• Ability to communicate clearly, collaborate effectively, and work independently or as part of a team.


• This position requires travel when necessary to conduct training for Agency customers.


• Directly related experience working in human resources, with knowledge of timekeeping practices and personnel policies and procedures.


• Graduation from high school or equivalent.

Additional Considerations

• Knowledge of Virginia Workers’ Compensation, FMLA, disability programs, and related leave programs for analyzing timekeeping exceptions and coding validation (preferred).


• Knowledge of automated HR, payroll, and time and attendance systems such as Cardinal HCM (preferred).

REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST

At the Department of State Police, we welcome all qualified applicants and are committed to providing reasonable accommodations.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.

It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.

It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.