HR Generalist - Illinois Human Resources Shared Services

Experience Champaign Urbana; Urbana (IL); On-site; USD 48,000 - 62,000; Full time

Job summary

Experience Champaign Urbana is seeking an HR professional to manage appointments, payroll time reporting, leave administration, and compliance.

You will develop process documentation, support HR systems, and drive efficiency across shared services and university policies.

The role focuses on ensuring accurate data, adherence to regulations, and continuous improvement within Illinois Human Resources Shared Services and university needs.

Responsibilities

• Appointments management: Handle employee appointments, troubleshoot transactions, escalate complex issues.
• Payroll time reporting: Process payroll and timesheets; address complex timesheet/leave issues and communicate regulations.
• Leave management: Administer and track FMLA/PLFA or other leave; counsel staff on leave usage.
• HR compliance policy: Ensure adherence to HR policies and legal requirements through tracking, training, and reviews.
• Compensation benefits: Contribute to salary decisions and explain benefit offerings; address temporary pay cases.
• Training, process improvement and other responsibilities: Develop documentation, training resources, and drive HR process improvements.

Job description

Duties Responsibilities Appointments Management

Responsible for employee appointments, troubleshooting transactions to ensure accurate results and escalating complex issues as needed. Enters routine and non-routine data and pulls reports. Ensures accuracy of input data and reports and/or resolves minor discrepancies. May develop new reports. Participate in appropriate systems testing and/or feedback.

Payroll Time Reporting

Process payroll and timesheets. Address complex timesheet/leave issues and return timesheets/leave requests as needed. Process routine and non-routine pay adjustments. Inform staff of all regulations/policies relating to time reporting and payroll.

Leave Management

Administer and track FMLA, PLFA, or other managed leave categories. Counsel and resolve issues related to leave. Inform staff of all regulations/policies relating to leave usage.

HR Compliance Policy

Ensures adherence to HR policies and legal requirements through tracking, training, and internal reviews. Identifies areas of concern related to adherence to HR policies and legal requirements.

Compensation Benefits

Contributes to salary decisions and justifications with general oversight. Identifies and recommends compensation amounts for temporary/additional pay circumstances, escalating unique circumstances for additional input. Informs employees of available benefit offerings.

Training, Process Improvement and Other Responsibilities

Develop and maintain process documentation, templates, reference materials, training resources, and other tools; provide training and guidance regarding HR systems, processes, payroll practices, policies, and compliance requirements. Identify and support opportunities to improve HR processes, consistency, documentation, service delivery, and operational efficiency. Maintain current knowledge of University HR and payroll requirements and participate in HR projects, professional development, campus activities, and other related responsibilities in support of evolving Illinois Human Resources Shared Services and University needs.