HR Generalist, Academic Systems and Compensation

Roosevelt University; Chicago (IL); Hybrid; USD 58,000 - 61,000; Full time

Job summary

Roosevelt University in Chicago seeks an HR Generalist, Academic Systems & Compensation, to oversee compensation for faculty and staff, support HRIS/payroll processes, and manage data and access requests. This full-time, exempt role reports to the AVP of HR Technology Solutions and requires on-site presence three days per week in a hybrid arrangement.

The position offers a pathway to streamline Banner HR operations, support timely payroll, and coordinate with academic leadership across colleges

Qualifications

• A bachelor’s degree from a regionally accredited college or university.
• A minimum of two years of progressively responsible experience in human resources.
• Demonstrated success in compensation management and payroll support.
• Meticulous attention to detail in auditing.
• A positive and professional demeanor.
• Experience/understanding of an HR information system.
• Experience using a report‑writer.
• Advanced skills in using Microsoft Outlook, Excel and Word.
• Ability to deliver effective presentations to both small and large groups.
• Excellent organizational, communication (written and verbal), and interpersonal skills, and attention to detail.
• Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships.

Responsibilities

• Serve as a strategic liaison with college deans, department chairs, program directors, and administrative staff regarding faculty and staff compensation and benefits.
• Oversee the review and approval of Banner HR pay entries for adjunct, full‑time, part‑time, annual, and emeritus faculty, including overload, stipends, and job assignments.
• Review, approve/obtain approvals, and oversee Banner HR entry of pay for all adjunct, full‑time, part‑time annual and emeritus faculty overload teaching and stipend pay and jobs in collaboration with academic leadership in all five colleges.
• Administer the time‑off (e.g., vacation, sick, holiday) policies adhering to university policies and related procedures.
• Coordinate and review and approval of electronic PAFs submitted by Chicago College of Performing Arts.
• Review and process course add/drop, independent study, and course by arrangement forms submitted by departments.

Skills

Bachelor's degree

HR experience

Compensation management

Payroll support

HRIS

Report writer

Advanced Excel

Presentation skills

Communication skills

Interpersonal skills

Education

Bachelor's degree from regionally accredited college

Tools

Banner HR (HRIS)

Argos (report-writer)

Job description

HR Generalist, Academic Systems and Compensation

Position Summary

The Human Resources Generalist, Academic Systems & Compensation, has a portfolio that includes responsibilities in compensation and HR Tech. This includes, but is not limited to, managing and implementing part‑time faculty employment and pay; managing part‑time collective bargaining agreement pay changes in the Banner HRIS; supporting data and access requests; assisting with Banner maintenance; and other assigned HR projects as required.

This is a full‑time, at‑will, administrative, exempt position that reports to the Associate Vice President of HR Technology Solutions. It is a hybrid position with on‑site attendance required for 3 days of the workweek.

Benefits

The salary range for this position is $58,000-$61,000. https://rooseveltu.touchpointsonline.com/

Title IX Contact Information

Title IX Coordinator is Natasha Robinson. Her office is located in the Auditorium Building of the Chicago campus, 430 S. Michigan Avenue, AUD 476B. She can be reached at 312-281-3245 or [e-mail]. Do not contact this email address for inquiries about your job application; if you have questions, you may email [e-mail].

Knowledge, Skills and Abilities Required

• A bachelor’s degree from a regionally accredited college or university.
• A minimum of two years of progressively responsible experience in human resources.
• Demonstrated success in compensation management and payroll support.
• Meticulous attention to detail in auditing.
• A positive and professional demeanor.
• Experience/understanding of an HR information system.
• Experience using a report‑writer.
• Advanced skills in using Microsoft Outlook, Excel and Word.
• Ability to deliver effective presentations to both small and large groups.
• Excellent organizational, communication (written and verbal), and interpersonal skills, and attention to detail.
• Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships.

Preferred Qualifications

• Experience using Banner HR (HRIS) and Argos (report‑writer).
• At least one year in higher education or not‑for‑profit sector.
• Experience in a unionised environment and assisting with union contract interpretation.

Equipment Operated

Standard office equipment (desktop computer, phone, calculator). May use a laptop for presentations.

Working Conditions

Normal climate‑controlled office environment is provided. Job is largely sedentary, but there is a need to move about the office and buildings frequently. Occasional bending, stooping, lifting, pushing and/or pulling is required (typically less than 10 pounds of weight or pressure). Regular use of desktop computer is required, calling for frequent hand/wrist movement and repetition. Moderate level of stress. Occasional travel within the local or regional setting may be required.

Essential Job Functions

Compensation and Benefits Administration

• Serve as a strategic liaison with college deans, department chairs, program directors, and administrative staff regarding faculty and staff compensation and benefits.
• Oversee the review and approval of Banner HR pay entries for adjunct, full‑time, part‑time, annual, and emeritus faculty, including overload, stipends, and job assignments.
• Review, approve/obtain approvals, and oversee Banner HR entry of pay for all adjunct, full‑time, part‑time annual and emeritus faculty overload teaching and stipend pay and jobs in collaboration with academic leadership in all five colleges.
• Administer the time‑off (e.g., vacation, sick, holiday) policies adhering to university policies and related procedures.
• Coordinate and review and approval of electronic PAFs submitted by Chicago College of Performing Arts.
• Review and process course add/drop, independent study, and course by arrangement forms submitted by departments.

Human Resources / HRIS

• Support HRIS operations ensuring data integrity and system performance.
• Assist in HR audit activities validating employee and benefits data.
• Ensure all benefits and faculty pay information on the HR website is accurate. Act as a back‑up for HRIS.
• Manage and optimise the Human Resources chatbot.
• Own the Human Resources Dynamic Forms templates. Manage and maintain existing templates, and build new templates as needed.
• Administer university‑wide communications as needed.
• Maintain HR intranet and website content accuracy.
• Administers employees’ access to supervisor functions.
• Administer system access and maintain reporting structures.
• Process position requisitions and support workflows.
• Support HR communications and updates.

Labor Relations

• Maintain adjunct teaching history and prepare reports for adjunct union representatives.
• Update and communicate the RAFO bargaining unit member census each fall and spring term.
• Coordinate union dues payments with RAFO union leadership and payroll department.Manage the adjunct faculty appointment letter process each semester and ensure compliance with union contract terms.
• Ensure consistent implementation of the collective bargaining agreement with the Roosevelt Adjunct Faculty Organization (RAFO).

Payroll Administration

• Support the review and validation of payroll processing to ensure accuracy, timeliness, and compliance.
• Audit and maintain payroll‑related data within HRIS, including earnings, deductions, and tax withholdings.
• Process and update employee payroll elections, including Form W‑4 entries.
• Partner with Payroll to resolve discrepancies and employee inquiries.
• Contribute to continuous improvement of payroll processes and controls.

Other Duties

• Perform any and all other duties assigned that support the mission, vision and Institutional Strategic Plan of Roosevelt University and the goals and objectives of the human resources department.