HR Generalist

UWMSN University of Wisconsin Madison; United States; On-site; USD 54,000 - 66,000; Full time

Job summary

The University of Wisconsin–Madison’s Division of Facilities Planning & Management seeks a detail-oriented HR Generalist to support core HR and recruitment processes. The role focuses on transaction processing, recruitment management, and helping supervisors navigate employment workflows across a 1,200+ employee workforce.

The position is full-time, generally scheduled Monday–Friday 7:45am–4:30pm with occasional nights and 3+ days in office as needed.

Qualifications

• Minimum 2 years customer service or related experience.
• Proficiency with Microsoft Office suite and ability to learn Workday HRIS and other programs
• Strong verbal and written communication skills
• Strong organizational skills and attention to detail, with the ability to manage multiple processes, deadlines, and competing priorities.

Responsibilities

• Executes and audits work transactions and changes adhering to established policies and procedures to meet anticipated deadlines
• Receives, responds to, and resolves employee questions and problems
• Represents unit/program at institutional workshops, informational meetings, and training sessions
• Contributes to the development, implementation, interpretation, and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations
• Performs full lifecycle recruiting
• Provides consultation, performs analytics, and/or maintains personnel files, communications, and materials for work unit through various mediums

Skills

Customer service

Verbal and written communication

Organizational skills

Problem solving

Education

Bachelor’s degree

Tools

Workday HRIS

Microsoft Office

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff Employment Type: Regular Job Profile: HR Generalist

Job Summary

The Division of Facilities Planning & Management’s Human Resources team is seeking a detail-oriented and collaborative HR Generalist to support core HR and recruitment processes. Areas of responsibility may include recruitment management and support, processing hire and job change transactions, and managing supervisor changes. You will also contribute to the ongoing development of HR services to ensure we are effectively meeting the needs of employees. We are looking for candidates who will bring a positive, collaborative, proactive problem-solving approach to working with the talented 1,200+ employee workforce at FP&M. The ideal candidate will be excited to be part of a team that helps keep campus running 24 hours a day, seven days a week. They are proactive, dependable, and committed to delivering excellent service while supporting employees, and supervisors across the division. They enjoy managing multiple priorities, solving problems, improving processes, and building strong relationships that help customers navigate employment processes with confidence. Success in this role requires adaptability, resilience, and a positive approach to change.

Ongoing/Renewable Full-Time: 100% FTE Hours generally scheduled Monday - Friday from 7:45am-4:30pm. Occasional nights, may be required for this position. 3+ days in office depending on customer needs.

Key Job Responsibilities

• Executes and audits work transactions and changes adhering to established policies and procedures to meet anticipated deadlines
• Receives, responds to, and resolves employee questions and problems
• Represents unit/program at institutional workshops, informational meetings, and training sessions
• Contributes to the development, implementation, interpretation, and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations
• Performs full lifecycle recruiting
• Provides consultation, performs analytics, and/or maintains personnel files, communications, and materials for work unit through various mediums

Department: Division of Facilities Planning & Management (FP&M), Human Resources

About the Division of Facilities Planning & Management (FP&M)

The Division of Facilities Planning & Management (FP&M) is a full- spectrum service organization of 1,200+ staff that builds, maintains, and operates the physical environment of UW-Madison in support of the university's education, research, and outreach activities.

Compensation

$60,000 annual minimum The minimum rate for this position is $60,000, but is negotiable based on experience and qualifications. This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see below for more information: Academic Staff Benefits Summary

Required Qualifications

• Minimum 2 years customer service or related experience
• Proficiency with Microsoft Office suite and ability to learn Workday HRIS and other programs
• Strong verbal and written communication skills
• Strong organizational skills and attention to detail, with the ability to manage multiple processes, deadlines, and competing priorities.

Preferred Qualifications

• Experience in higher education or public sector employment
• Minimum 2 years previous work experience in Human Resources or related field
• Experience with interpreting and applying policies, procedures, and guidelines consistently while exercising sound judgment in sensitive situations.
• Experience with improving processes, navigating change, and/or applying systems thinking to work

Education

Bachelor’s degree

Preferred HR Certification

(such as HRCI SPHR or SHRM-CP/SCP) Preferred

Contact Information: Xia Castelan-Tanner, [e-mail] Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.