HR Division Office Pro – Family-Friendly, Immediate Start

Fort Zumwalt School District; O’Fallon (MO); On-site; USD 21,000 - 30,000; Full time

Job summary

Fort Zumwalt School District seeks a Division Office Professional for Human Resources to support confidential HR operations, manage employee records, and provide high-level administrative assistance to leadership.

The role requires three years of administrative experience, strong Microsoft Office and Google Workspace skills, and discretion in handling sensitive information within a district HR environment.

Qualifications

• Minimum of three years of professional administrative assistant/secretarial experience.
• Proficiency in Microsoft Office and Google Suite.
• Strong organizational skills and discretion.

Responsibilities

• Run confidential processes for potential and new hires, including MVR, background checks, fingerprinting reporting, and I-9 verification.
• Complete personnel file management for new hires, ensuring all required employment documents are received and processed.
• Create profiles and maintain system permissions for new hires in the operating information system.
• Send digital interviews and assessments to support staff applicants.
• Assist potential applicants with completing online applications.
• Conduct telephone reference checks for candidates.
• Maintain a comprehensive filing system for current employees and archive former employee files.
• Process documentation for team members who resign, retire, or transfer.
• Complete verification of employment requests and process demographic changes as requested by team members.

Skills

Microsoft Office

Google Workspace

Customer service

Clerical skills

Tools

None

Job description

Fort Zumwalt School District seeks a Division Office Professional for Human Resources to support confidential HR operations, manage employee records, and provide high-level administrative assistance to leadership.

The role requires three years of administrative experience, strong Microsoft Office and Google Workspace skills, and discretion in handling sensitive information within a district HR environment.