HR Data and Onboarding Associate

Penn State University; University Park (TX); Hybrid; USD 37,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking an HR Data and Onboarding Associate to support our Data Team. The role involves processing HR and payroll transactions in Workday and ensuring compliance with university policies in a fast-paced environment.

The position offers a flexible work arrangement combining remote and on-campus work. Strong attention to detail and confidentiality are essential, with opportunities to contribute to the HR data onboarding workflow.

Qualifications

• Proven ability to handle confidential information with discretion.
• Strong customer service skills and responsiveness in addressing inquiries.
• Accurate, detail-oriented performance with ability to meet deadlines.
• Ability to work independently and as part of a team in a fast-paced environment.

Responsibilities

• Process HR and payroll transactions in Workday.
• Handle tasks such as terminations, job changes, appointments, compensation changes, and background checks.
• Ensure timely processing in line with payroll deadlines for all employee types.
• Review employee records for compliance with policies and regulations.

Skills

Customer service

Attention to detail

Highly organized

Team player

Confidential information handling

Adaptability

Deadline management

Education

High School diploma or equivalent

2+ years relevant experience

Tools

Workday

WorkLion Portal

Office 365 Suite (Teams, Outlook, Word, Excel, PowerPoint)

Job description

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, see Notice to Out of State Applicants.

POSITION SPECIFICS

Penn State Human Resources has an exciting opportunity on our HR Data and Onboarding team! We are searching for a HR Data and Onboarding Associate specifically supporting our Data Team.

RESPONSIBILITIES

• Process Human Resources and Payroll transactions into our Human Capital Management system, Workday
• Transactions processed in Workday include the following: terminations, job changes, graduate assistant appointments, compensation changes, one-time payments, supplemental pays, reappointments, add contingent workers, and background checks
• Ensuring timely processing in accordance with payroll deadlines for all employee and appointment types
• Review and verify employee records and personnel documentation to ensure compliance with University policies, state regulations, and federal requirements.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

REQUIRED QUALIFICATIONS

• Sensitivity in handling confidential information
• Commitment to handling questions and concerns with speed, accuracy, and professionalism.
• Sound judgment and discretion in referring inquiries to other HR staff members or units.
• Strong customer service skills
• Accuracy and attention to detail
• Highly organized and able to manage multiple tasks and deadlines.
• Ability to adapt and change in a fast-paced environment
• Ability to work effectively as an individual contributor and as part of a team

PREFERRED QUALIFICATIONS

• Proficiency in Office 365 Suite (Teams, Outlook, Word, Excel, Power Point)
• Knowledgeable and understanding of Human Resources and Payroll polices, Workday, and the WorkLion Portal

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

If filled as HR Data and Onboarding Associate - Intermediate Support, this position requires:High School (HS)2+ years of relevant experience; Relevant education accepted in lieu of experienceRequired Certifications:NoneIf filled as HR Data and Onboarding Associate - Support, this position requires:High School (HS)No prior relevant work experience requiredRequired Certifications:None

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

SALARY & BENEFITS

The salary range for this position, including all possible grades, is $36,888.00 - $58,836.00.

Salary Structure- Information on Penn State’s salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.

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