HR Coordinator (temp), People Services, HR

PATH; Seattle (WA); On-site; USD 36,000 - 39,000; Part time

Job summary

PATH is seeking a Temporary HR Coordinator based in Seattle, Washington to support a short-term employee records digitization project. The role involves organizing, scanning, indexing, and uploading personnel files while ensuring compliance with retention policies and data privacy.

Accuracy and discretion are essential as the project runs September through December 2026. Responsibilities include QA reviews, shredding per procedures, and maintaining confidential files, with typical office-based

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Experience with confidential information and HR/administrative tasks.
• Strong organizational and time-management abilities.
• Detail-oriented with accuracy in document handling.
• Ability to work independently and meet deadlines within a project.
• Proficiency with Microsoft Office and scanning equipment.

Responsibilities

• Sort, prepare, and categorize confidential HR documents for scanning.
• Scan records and upload into designated HR systems and electronic files.
• Perform QA reviews to ensure legibility, completeness, and indexing accuracy.
• Shred confidential records according to retention procedures.
• Maintain confidentiality of employee records and sensitive information.
• Label, archive, and organize physical and electronic files.
• Retrieve records for authorized HR staff and track progress.

Skills

Strong organizational skills

Time management

Attention to detail

Discretion with confidential info

Excellent communication

Independent working

Customer service mindset

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

Document scanning equipment

Workday (preferred)

Job description

PATH current employees - please log in and apply Here PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

PATH is seeking a Temporary HR Coordinator based in Seattle, Washington (U.S.) to support a short-term employee records digitization project. This project-based role will provide administrative support to the People Services team by organizing, digitizing, and maintaining confidential employee personnel files. The HR Coordinator will be responsible for preparing, scanning, indexing, and uploading employee records into electronic systems while ensuring compliance with PATH's records retention policies and applicable data privacy requirements. This position requires exceptional attention to detail, discretion in handling confidential information, and the ability to manage a high-volume document conversion project while maintaining accuracy and organization. The assignment is expected to run from September through December 2026 and will support PATH's initiative to transition paper personnel files to secure electronic records. HR professionals at PATH work in a coordinated effort to implement PATH's people strategy and facilitate the delivery of best HR practices. These roles advance PATH's mission through effective partnering with leaders and staff and leveraging HR expertise to influence business decisions in their regions.

Key Responsibilities

• Sort, prepare, and categorize confidential HR documents for scanning and electronic filing.
• Scan employee records and upload documents into designated HR systems and electronic personnel files.
• Perform quality assurance reviews to ensure scanned documents are legible, complete, and correctly indexed.
• Shred confidential records following company document retention and destruction procedures.
• Maintain strict confidentiality of employee records and sensitive information.
• Label, archive, and organize physical and electronic personnel files.
• Retrieve employee records as requested by authorized HR staff.
• Track document processing progress and maintain inventory logs of completed files.

Minimum Requirements

• High school diploma or equivalent required; Associate's degree preferred.
• Previous administrative, office support, or Human Resources experience preferred.
• Experience handling confidential or sensitive information.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to work independently while meeting deadlines.
• Basic proficiency in Microsoft Office (Outlook, Word, Excel) and document scanning equipment.
• Ability to lift and move file boxes weighing up to 25 pounds, when necessary.

Knowledge, Skills & Abilities

• Strong organizational and filing skills.
• Excellent written and verbal communication.
• Ability to prioritize multiple tasks.
• High level of integrity and professionalism.
• Commitment to protecting confidential employee information.
• Ability to identify inconsistencies and maintain accurate records.
• Strong customer service mindset when supporting internal HR teams.
• Preferred Experience working with electronic document management systems or HRIS platforms (e.g., Workday).
• Previous experience supporting records management, compliance, or document digitization projects.
• Familiarity with HR record retention practices and data privacy standards.

Working Conditions

• Temporary, project-based assignment.
• Primarily office-based with extended periods of sitting, scanning, filing, and computer work.
• May require moving and organizing archived personnel files and storage boxes.
• Frequent handling of confidential employee documentation.

The hourly rate for this temporary role in the U.S. is $27. The final salary is based on a variety of objective factors. This is a non-benefitted position.

We’re searching worldwide for experienced leaders and passionate emerging professionals in many disciplines—from science and engineering to accounting to information technology—who share our belief that better health moves humanity forward.