HR Coordinator, Systems & Talent

National Endowment for Dem; Washington (District of Columbia); Hybrid; USD 51,000 - 66,000; Full time

Job summary

National Endowment for Democracy (NED) is seeking an HR Coordinator, Systems & Talent to support HR operations, recruitment coordination, HR systems administration, and workforce reporting. Hybrid role based in Washington, DC, partnering with HR teams and internal stakeholders on onboarding, data management, process improvements, and automation initiatives.

Ideal candidates have a BA/BS in HR or related field and 1–3 years’ experience in HR operations, ATS, onboarding, and HRIS platforms.

Qualifications

• Bachelor’s degree in HR, Business Administration, Organizational Development, or related field.
• 1–3 years of experience in HR, talent acquisition coordination, HR operations, or HR systems administration.
• Experience supporting recruitment processes, ATS, onboarding, and HR operations workflows.
• Familiarity with HRIS platforms such as ADP Workforce Now or similar systems preferred.
• Experience with SharePoint, Microsoft Office Suite, and familiarity with Power BI / Power Automate.

Responsibilities

• Support day-to-day recruitment operations and candidate experience.
• Assist with job postings, applicant tracking, interview scheduling, and candidate communications.
• Coordinate background checks and reference checks.
• Support HR SharePoint site architecture and SOP libraries to improve efficiency.
• Develop and maintain talent dashboards and HR reports; track workforce data and trends.
• Collaborate on process improvements and automation initiatives including Power Automate/Forms.

Education

Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field

Tools

ADP Workforce Now

SharePoint

Microsoft Office Suite

Power BI

Power Automate

Forms

Job description

Job Description

Position Title: HR Coordinator, Systems & Talent
Grade Level: 3 - FLSA Non-Exempt
Reports to: Senior Manager, HR Systems & Talent

About NED

The National Endowment for Democracy supports freedom around the world.

At NED, we deliver on the belief that freedom is a universal aspiration. Headquartered in Washington, DC, NED is a private, nonprofit foundation, mandated by Congress, dedicated to strengthening democratic institutions worldwide.

NED reflects an enduring American commitment to stand with those striving for dignity, justice, and opportunity. In 2025, NED made 1,552 grants totaling $271 million to support the work of nongovernmental organizations advancing democratic goals in more than 90 countries, including some of the world’s most challenging and repressive environments.

We seek talented, entrepreneurial professionals motivated by purpose and committed to excellence. At NED, you will join a dynamic team of experts who bring their skills, curiosity, and judgment to a consequential mission at a critical moment for democracy around the world. Our work is guided by our shared values: excellence, respect, empathy, accountability, and adaptability.

Position Summary

The HR Coordinator, Systems & Talent supports day-to-day HR operations, recruitment coordination, HR systems administration, and workforce reporting. This role works closely with the HR team and internal stakeholders to help maintain efficient HR processes across the employee lifecycle, including hiring, onboarding, data management, reporting, and process improvement initiatives.

The Coordinator also supports efforts to improve HR workflows, maintain accurate systems and documentation, and enhance the employee and candidate experience through collaboration, operational support, and continuous improvement efforts.

This is a hybrid position based in Washington, DC.

Primary Responsibilities

Talent Acquisition Operations

• Support day-to-day recruitment operations, ensuring a smooth and professional candidate experience.
• Assist with job postings, applicant tracking, interview scheduling, and candidate communications.
• Coordinate and process background checks and reference checks.
• Serve as an operational liaison between HR and divisions during internship hiring cycles, providing process coordination and support to hiring managers.
• Maintain recruitment documentation and ensure compliance with organizational policies and procedures.
• Partner within Talent Acquisition to improve candidate experience and recruitment processes.

HR Systems & SharePoint Management

• Support the maintenance of HR SharePoint site architecture.
• Support the centralization of HR documentation and the development of SOP libraries to improve efficiency and consistency.
• Assist in optimizing ADP HR modules (e.g., recruitment, onboarding, performance, and reporting), ensuring accurate data entry, system configuration, and effective utilization of platform capabilities.
• Optimize ATS workflows and ensure data accuracy.

HR Analytics & Reporting

• Support the development and maintenance of talent dashboards and pipeline reports.
• Support HR reporting, workforce data tracking, and performance-related processes by assisting with dashboards, maintaining data accuracy, and helping identify trends and process improvement opportunities.

Process Improvement & Innovation

• Collaborate with HR and cross-functional teams to identify opportunities for process improvement, workflow optimization, and implementation of operational enhancements.
• Collaborate with the HR and IT teams to build automated workflows using Power Automate/Forms.
• Support HR initiatives related to automation, AI, and process innovation.
• Collaborate cross-functionally to improve employee lifecycle processes.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field preferred.
• 1–3 years of experience in human resources, talent acquisition coordination, HR operations, HR systems administration, or a related field.
• Experience supporting recruitment processes, applicant tracking systems (ATS), onboarding, and HR operations workflows.
• Familiarity with HRIS platforms such as ADP Workforce Now or similar systems preferred.
• Experience working with SharePoint, Microsoft Office Suite (Excel, Outlook, Word, PowerPoint), and Microsoft Teams required. Familiarity with Power BI, Power Automate, Forms, or workflow automation tools preferred.
• Demonstrated ability to maintain accurate records, analyze da