HR Coordinator - North Miami Beach

First Care Home Services, Inc.; Florida; On-site; USD 42,000 - 60,000; Full time

Job summary

First Care Home Services, Inc. is seeking an organized HR Coordinator to support caregiver recruitment, onboarding, and contractor documentation in a fast-paced healthcare environment in Florida.

You will review applications for caregivers and nurses, assist with onboarding independent contractors (HHAs, CNAs, nurses, companions), maintain personnel files, and ensure all compliance records are audit-ready while protecting confidentiality.

Qualifications

• Review and process caregiver and nurse applications.
• Assist with onboarding independent contractors, including HHAs, CNAs, nurses, companions, and caregivers.
• Collect, review, and maintain contractor documentation and personnel files.
• Track and monitor required documents, including licenses, certifications, CPR cards, physicals, TB tests, background screenings, driver's licenses, insurance, AHCA documents, and other compliance records.
• Follow up with contractors regarding missing, incomplete, or expired documents.
• Ensure contractor files remain accurate, organized, complete, and audit-ready.
• Assist with recruitment, interview scheduling, and onboarding appointments.
• Support orientation and onboarding processes for new contractors.
• Maintain confidentiality of all personnel and contractor information.
• Communicate professionally with applicants, caregivers, nurses, contractors, and office staff.
• Assist management with administrative and HR-related tasks as needed.

Responsibilities

• Review and process caregiver and nurse applications.
• Assist with onboarding independent contractors, including HHAs, CNAs, nurses, companions, and caregivers.
• Collect, review, and maintain contractor documentation and personnel files.
• Track and monitor required documents, including licenses, certifications, CPR cards, physicals, TB tests, background screenings, driver's licenses, insurance, AHCA documents, and other compliance records.
• Follow up with contractors regarding missing, incomplete, or expired documents.
• Ensure contractor files remain accurate, organized, complete, and audit-ready.
• Assist with recruitment, interview scheduling, and onboarding appointments.
• Support orientation and onboarding processes for new contractors.
• Maintain confidentiality of all personnel and contractor information.
• Communicate professionally with applicants, caregivers, nurses, contractors, and office staff.
• Assist management with administrative and HR-related tasks as needed.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Time management

Confidentiality

Professional judgment

Teamwork

Independent work

Bilingual (beneficial)

Tools

Microsoft Office

Email systems

Job description

First Care Home Services, is seeking a highly organized and detail-oriented HR Coordinator to support our caregiver recruitment, onboarding, compliance, and contractor documentation processes.

Job Description

• Review and process caregiver and nurse applications
• Assist with onboarding independent contractors, including HHAs, CNAs, nurses, companions, and caregivers
• Collect, review, and maintain contractor documentation and personnel files
• Track and monitor required documents, including licenses, certifications, CPR cards, physicals, TB tests, background screenings, driver's licenses, insurance, AHCA documents, and other compliance records
• Follow up with contractors regarding missing, incomplete, or expired documents
• Ensure contractor files remain accurate, organized, complete, and audit-ready
• Assist with recruitment, interview scheduling, and onboarding appointments
• Support orientation and onboarding processes for new contractors
• Maintain confidentiality of all personnel and contractor information
• Communicate professionally with applicants, caregivers, nurses, contractors, and office staff
• Assist management with administrative and HR-related tasks as needed

Qualifications

• Strong organizational and follow-up skills
• Excellent communication and customer service skills
• Ability to manage multiple tasks and priorities
• Proven ability to work efficiently and meet deadlines in a fast-paced environment
• Strong attention to detail and accuracy
• Proficient in Microsoft Office, email systems, and general computer applications
• Ability to work professionally, and with good judgment
• Ability to work independently and as part of a team
• Ability to maintain confidentiality with sensitive information
• Previous HR, healthcare, staffing, or administrative experience preferred
• Bilingual is a plus, but not required