HR Coordinator II

Velocity Staffing; Tulsa (OK); On-site; USD 25,000 - 33,000; Part time

Job summary

Velocity Staffing is seeking an HR Coordinator II to recruit and orient qualified caregivers, manage personnel files, and perform HR duties for agency staff. This part-time role requires strong communication, organization, and ability to handle multiple tasks in a healthcare setting.

You will recruit, screen, and onboard caregivers, maintain documentation, and support scheduling and client coordination. This position reports to the Owner/Administrator and supports operations as needed.

Qualifications

• High school graduate.
• Two years of related experience; knowledge of HR, scheduling and/or health care preferred.
• Excellent written and verbal communication skills; able to interact with diverse backgrounds.
• Exceptional organizational skills and ability to handle multiple tasks.
• Able to pass a criminal background check.

Responsibilities

• Continually recruit caregivers to maintain pool of eligible and available candidates.
• Create and post online job ads; source applicants from resume databases and social media.
• Attend and host job fairs; partner with local nursing assistant programs.
• Screen applicants; conduct pre-screens and interviews; provide hiring recommendations.
• Onboard and orient new hires; manage credentialing and required documentation.
• Maintain caregiver personnel files and enter data into CRM; monitor training needs.
• Schedule orientations; ensure references are verified; track document expirations.
• Provide ongoing support to keep operations running smoothly.

Skills

Recruitment

HR knowledge

Communication skills

Organizational skills

Problem solving

Tools

HRIS/CRM systems

Job description

Summary

The HR Coordinator II is responsible for maintaining a pool of eligible caregivers needed to meet the agency’s growing client census and service hours. This is accomplished through continual recruiting, hiring and orientating of qualified caregivers. In addition, this position performs various human resource functions for agency caregivers, including such task as employee relations and retention, personnel file management, monitoring of documentation, certification and/or training needed to remain eligible for placement, conducting performance evaluations and disciplinary meetings, and documenting various employment related events.

Minimum Qualifications

• High school graduate.
• Two years of related experience; knowledge of HR, scheduling and/or health care preferred.
• Must possess excellent written and verbal communication skills, telephone etiquette, and be able to interact effectively with persons from diverse backgrounds with a strong customer service orientation.
• Must possess exceptional organizational skills and follow-through and be comfortable utilizing various technologies and computer programs.
• Able to exercise initiative, problem solve and apply sound judgment.
• Able to work under pressure and manage multiple demands simultaneously.
• Must present a positive and professional business image.
• Must pass a criminal background check.

Essential Duties and Responsibilities

• Continually recruit caregivers to maintain pool of eligible and available caregivers. This may include but is not limited to:
• Creating and posting online job ads.
• Sourcing potential applicants on resume databases and social media sites.
• Attending and/or hosting job fairs.
• Partnering with local nursing assistant programs.
• Promoting the agency’s employee referral program to current caregivers.
• Process applications/employment inquiries.
• Conduct pre-screens and in-persons interviews with potential candidates; provide hiring recommendations.
• Schedule qualified candidates for orientation subject to positive reference verification; provide new hire packet for candidates to complete and return at orientation; validate provided references.
• Provide a comprehensive orientation for all newly hired caregivers to share the agency’s history and mission, set expectations, review procedures, promote brand consistency, and foster a positive employer-employee relationship.
• Collect new hire paperwork and copies of all applicable identification, licensure, certifications, and/or completed trainings; ensure documents are correctly filled out and signed by the caregiver and that all required documentation has not expired.
• Create personnel files; ensure caregiver information is accurately loaded into the agency’s CRM system.
• Assign training courses and provide caregiver login information; monitor for completion by required date (if applicable).
• Ensure required background checks and motor vehicle records (if applicable) are processed prior to placement with any client.
• Monitor upcoming document expirations and required continuing education/performance evaluations; ensure needed items are completed by and/or collected from caregivers by their required due date.
• Conduct caregiver “Stay Interviews”.
• Conduct caregiver performance evaluations, disciplinary meetings and employee terminations with input and feedback.
• Prepare and file reports for caregiver accidents and injuries.
• Audit and maintain caregiver personnel files in accordance with regulatory requirements and agency policy.
• Provide flexible operational support as needed to keep the office running smoothly, including assisting with scheduling, client coordination, and filling in for caregiver shifts when appropriate.

Physical and Environmental Demands

This is a primarily sedentary position.

Organizational Relationship

Reports directly to Owner/Administrator.

Classification

Non-Exempt

Position Type and Expected Hours of Work

Part-time 30hours/week

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or be assigned at any time with or without notice.