HR Coordinator/HR Associate - Environmental Services

University of Iowa; Iowa City (IA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Health insurance

Dental insurance

Life insurance

Disability insurance

Retirement contributions

Job summary

The University of Iowa Health Care is seeking an HR Coordinator/HR Associate for Environmental Services to support recruitment, onboarding, payroll, and HR transactions while advising leadership and staff on HR policies. The role focuses on compliance, timekeeping, and record-keeping within the division.

The position requires a Bachelor’s degree in HR/Business or related field and strong communication and organizational skills, with experience in HRIS and related systems.

Qualifications

• Bachelor’s degree in Human Resources Management or Business Administration or related field.
• Minimum one year recent HR experience.
• Proficiency with Microsoft Office and HR software applications.

Responsibilities

• Coordinate recruitment activities for P&S, SEIU, and merit positions and manage the hiring process.
• Assist with job descriptions, classifications, and staffing plans.
• Coordinate new hire onboarding and ensure access to systems and equipment.
• Provide guidance on HR policies, compliance, and regulations.
• Run HR reports and ensure timely compliance with laws and policies.
• Collaborate with HR Manager and immigration services on documentation.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Analytical skills

Education

Bachelor’s degree in HRM/Business

Equivalent education/experience

Tools

Microsoft Office

HRIS

ELMS

CQ system

Job description

HR Coordinator/HR Associate - Environmental Services

The University of Iowa Health Care is looking for an HR Coordinator/HR Associate to enhance the operations of the division of Environmental Services at University of Iowa Health Care by providing advice and guidance to leadership and employees and performing transactions within all subject matters of human resources. Support recruitment, compliance, recognition, access, and record-keeping requirements for the division. Key areas of responsibility include HR consultation, compliance, compensation and employment, reward and recognition, communication, and selected HR transactions and maintenance of employee information. May perform other duties as assigned.

• Coordinate recruitment activities for P&S, SEIU, and merit positions. Prepare and submit requisitions in OTAC, complete external advertising, rate applicants and recommend candidates for interviews, complete phone and in person interviews as needed, submit/review reference requests, prepare offer letters, and help candidates through the hiring process
• Assist managers and leaders with development of job descriptions; recommend job classification and staffing strategy; assist with completion of hiring board request forms
• Coordinate new hire on-boarding to ensure staff have the necessary equipment and system accesses
• Serve as an ELMS controller and assist departments with daily payroll needs
• Review and audit timecards for assigned divisions/units; ensure compliance with FLSA, University policies, and collective bargaining agreements; identify leave that may qualify as FMLA and work with HR Manager; review and address critical exceptions in ELMS
• Provide advice and guidance to managers or directors concerning job design, classification, managing staff attendance concerns, employee disputes and complaints, performance management issues, and requests for reasonable accommodations.
• Provide information and guidance regarding HR policies and procedures, state and federal regulation sand laws, Merit Rules, and union contracts
• Communicate with staff and leadership to provide basic ‘how to’ instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries
• Assist in distributing and communicating HR updates to department leadership
• Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery
• Run HR reports, as needed; follow up to ensure compliance; take action to ensure compliance with laws, University policies and departmental expectations; follow up with assigned divisions/units to address outstanding compliance requirements
• Collaborate with HR Manager, Senior HR Director, and UHR Immigration Services regarding immigration documentation; follow up on all immigration documentation to ensure compliance by verifying their visa, passport, and review past immigration documentation when appropriate
• Monitor training compliance and inform supervisors of status. Update information in the CQ system as appropriate
• Maintain department HR Guidelines manual, department org chart, and phone list

The department intends to hire one candidates from either HR Associate classification or HR Coordinator classification, based on the qualifications of the successful candidate. Please specific which classification you which to be considered or both in your application.

Pay Level: HR Coordinator 3B, HR Associate 2B https://hris.uiowa.edu/job-descriptions/families/PGA
Percent of Time: 100%
Schedule: Monday - Friday 8:00am - 4:30pm

Benefits Highlights:

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
• For more information about Why Iowa?,click here

HR Coordinator Qualifications:

Education Requirements

Bachelors degree in Human Resources Management or Business Administration or related field. Or an equivalent combination of education and experience

Experience Requirements

• Minimum one year recent (within the last 5 years) human resources experience
• Demonstrated excellent verbal and written communication and interpersonal skills
• Demonstrated proficiency with Microsoft Office and computer software applications
• Knowledge of state and federal regulations affecting human resources
• Must possess strong organizational and analytical skills and attention to detail

Desired Qualifications

• Experience with human resources practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative human resources functions
• Ability to be organized, flexible and multi-task in a high volume and fast paced environment
• Experience working with UI Health Care HR Systems such as Compliance & Qualifications (CQ), ELMS, ERMA, HRIS, etc.
• Knowledge of University of Iowa Health Care’s policies, procedures, and regulations

Education Requirements

Bachelors degree in Human Resources Management or Business Administration or related field. Or an equivalent combination of education and experience

Experience Requirements

• Minimum of 6 months human resources experience
• Demonstrated excellent verbal and written communication and interpersonal skills
• Demonstrated proficiency with Microsoft Office and computer software applications
• Must possess strong organizational and analytical skills and attention to detail

Desired Qualifications

• Experience with human resources practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative human resources functions
• Ability to be organized, flexible and multi-task in a high volume and fast paced environment
• Knowledge of state and federal regulations affecting human resources

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for university sponsorship for employment authorization. Please contact [e-mail] with any questions.

• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Contact Information

• Contact Name: Bailey Tinkler
• Contact Email: [e-mail]

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .