HR Coordinator

Thomas Allen; West Saint Paul (MN); On-site; USD 32,000 - 37,000; Full time

Job summary

Thomas Allen is seeking an HR Coordinator to support the Human Resources team in a full-time, hourly role. The position involves managing documentation, background checks, compliance, and onboarding processes to ensure accurate records and a smooth employee experience.

Key duties include handling HR inquiries, coordinating orientation, processing employee changes, and conducting verifications while maintaining confidentiality and regulatory adherence. Prior UX and UKG experience is a plus.

Qualifications

• Bachelor’s degree in HR or related field required.
• Minimum of 2 years HR experience preferred.
• Proficiency with UKG (Ultipro) and Microsoft Office.
• Strong communication and analytical skills.

Responsibilities

• Provide HR support via email, phone, and in-person inquiries.
• Welcome new hires and conduct new hire orientation.
• Process status changes, exits, and exit interviews.
• Perform background checks and employment verifications.
• Ensure compliance with county, state, and federal regulations.

Skills

Tech skills

Data literacy

Communication

Analytical skills

Time management

UKG Ultipro

Microsoft Office

Education

Bachelor’s degree in HR or related field

Tools

UKG Ultipro

Microsoft Office Suite

Job description

The HR Coordinator is a key player in the Human Resources Department, overseeing crucial functions for operational success. Responsibilities include managing documentation, conducting background checks, ensuring statutory compliance, and leading HR support initiatives. This role is instrumental in fostering efficient onboarding, maintaining legal standards, and aiding across various HR tasks.

FLSA Status: Full-time, Hourly, Non-Exempt
FTE: 1.0 (40 hours per week)
Hiring Range: $23.00 - $27.00 USD Hourly DOE

Position responsibilities with or without reasonable accommodations:

HR Support:

• Provide dedicated and consistent support to employees through the HR email inbox, over the phone assistance, and in-person inquiries, addressing questions and requests promptly.
• Welcome new hires and conduct new hire orientation on behalf of the HR Department.
• Process Employee Status Changes, Exit Forms and conduct Exit Interview

UKG System Management:

• Serve as a dedicated point of contact for general UKG inquiries, assisting employees and resolving issues effectively.

Forms and Policies:

• Update Policies and Forms: Regularly update and maintain a comprehensive database of up-to-date forms and policies for employee use.
• Create, organize, and maintain electronic forms, implementing naming conventions, file type, and structures for efficient document retrieval.

Onboarding:

• Support the recruiting process by posting open positions in the applicant tracking system (UKG), coordinating candidate communications, and conducting initial phone screens.
• Perform all necessary onboarding duties in collaboration with the Recruiter.
• Process I-9 information upon receipt, aiding new hires and ensuring a seamless onboarding experience while maintaining strict confidentiality and compliance with immigration laws.
• Conduct New Hire Orientation.

Verification and Compliance:

• Ensure compliance with county, state, and federal regulations by distributing required employment and sexual exploitation documents to previous employers.
• Conduct Motor Vehicle Record (MVR) checks for employees to uphold safety and compliance standards.
• Handle verification of employment requests from external agencies promptly and accurately.

Workplace Safety and Insurance:

• Run Auto Insurance Reports: Generate and analyze auto insurance reports to ensure compliance with company policies. Send required notifications requesting updated information. Provide regular updates on auto insurance compliance to the HR Manager.
• Facilitate and process orders for approved ergonomic equipment. Maintain records of requests and ensure timely delivery.
• Process Employee Status Changes, Exit Forms and Exit Interviews

General Work Habits

• Independence: Demonstrates the ability to work autonomously, taking initiative and ownership of tasks.
• Attention to Detail: Pays meticulous attention to detail and follows up on any necessary actions to ensure accuracy.
• Positive Collaboration: Engages in constructive interactions with colleagues, fostering a spirit of teamwork and cooperation.
• Time Management: Efficiently manages time, consistently meeting deadlines and prioritizing tasks effectively.
• Clear Communication: Communicates professionally and effectively, both verbally and in writing, maintaining a high standard of clarity and professionalism.

Requirements:

Skills:

• Ability to make informed and logical decisions.
• Strong technology skills and ability to work across multiple platforms
• Data literacy and ability to translate HR metrics, KPIs, Scoreboards, and Dashboards.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient in UKG (Ultipro)
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Bachelor’s degree in human resources, business, or related field required.
• Minimum of 2 years of HR experience preferred.

Physical Requirements:

• Ability to sit for prolonged periods and work on a computer
• Ability to lift up to 15 pounds

Benefits:

• 401(k) and Profit Sharing programs to help you plan for your financial future
• Referral bonuses for bringing in new team members and making a difference together
• Comprehensive medical, dental, vision, disability, and life insurance coverage
• Health Savings Account (HSA), Flexible Spending Account (FSA), and Dependent Care Account (DCA) options to help you manage healthcare expenses
• Mental health support to prioritize your well-being
• Paid training and certifications to help you develop new skills and advance your career
• Tuition reimbursement to support your ongoing professional development
• Opportunities for career advancement and growth to help you achieve your professional goals
• Paid holidays to celebrate with family and friends
• Paid time off (PTO) to help you recharge and maintain work-life balance
• Floating holiday to use when you need it, for those unexpected moments or important personal events
• Mileage and activity reimbursement for work-related travel
• Flexible scheduling to fit your availability and personal needs
• Employee appreciation programs to recognize your contributions and efforts

Thomas Allen is an Equal Opportunity Employer committed to diversity.