HR Coordinator

A E M Inc; Virginia (MN); On-site; USD 42,000 - 56,000; Full time

Job summary

A E M Inc is seeking a Human Resources Coordinator to handle day-to-day HR tasks, act as the main contact for candidates, and support onboarding and benefits administration. The role requires meticulous data management and collaboration with recruiters and managers.

The ideal candidate has 1–3 years HR experience, a bachelor’s degree, and familiarity with ADP and HRIS systems. This full-time position is based in Minnesota and offers growth opportunities within the HR team.

Qualifications

• Bachelor’s degree or equivalent HR-related experience.
• 1–3 years in HR, data entry, or customer service.
• PHR or SHRM-CP certification preferred.

Responsibilities

• Support day-to-day HR operations and candidate screening.
• Assist with interview setup, pre-hire documentation, and onboarding.
• Maintain employee files and ensure data accuracy in ADP and HR systems.
• Support benefits administration and open enrollment prep.
• Prepare reports for HR leadership and managers.
• Coordinate with reception and other departments as needed.

Skills

Microsoft Outlook

Microsoft Excel

PowerPoint

Microsoft Word

ADP payroll

Data entry

Communication

Attention to detail

Time management

Education

Bachelor’s degree in Human Resources or related field

Tools

ADP WFN

e-time HRM

IMIS

Job description

Job Description

The Human Resources Coordinator, HRC provides functional services in support of the day-to-day operations of the Human Resources Department. This role is the primary contact for all candidates and new hires. The HRC exemplifies HR Standards for the organization. The HRC carries out duties and responsibilities in the following functional areas:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Staffing & Recruiting Support Operations and Corporate Recruiter:

• Support efforts of both Operations & Corporate recruiters. Assist with setting up interviews, collecting recap forms from managers, assisting candidates during interview process.
• Process pre-hire documentation, i.e. Background and drug test, and PI, aptitude test, and any required pre testing.
• Manage Pre-employment vendors; Assurant, Predictive Index, HireSelect, Saratoga, etc.
• General recruiting support, including job fairs, job postings, college summer hiring, campus events.

On-Boarding

• Prepare Welcome email, offer letters and send out on-boarding documents. Track check list, pre-fill documents and set-up orientation folders.
• Assist orientation meeting working with Generalist to ensure smooth, professional orientation days. Coordinate orientation breakfast and lunches, staying within budget, tracking receipts and bills with Acct Receivable.
• Collect all hew hire paperwork, checklist and review for completion. Process all new hires through e-verify program. Prepares employee ID badges and picture for company picture board.

HR & Benefits Administration:

• ADP expertise, data entry of all new hires information into ADP WFN and e-time HRM system.
• Create new personnel file folders for all new hires using check list and audit sheet to ensure proper set-up and capture of all required documents.
• Data integrity - Processes employee updates in IMIS and ADP. Ensures all data is accurate and personnel files are complete.
• Processes New hire and qualifying event Benefits changes in ADP. Support Open enrollment prep, roll-out, meetings, training and enrollment changes.

Payroll Administration:

• Assist in the preparation payroll changes report, and audit sheet due biweekly on Fridays.
• Records changes to employee’s and contractor data in ADP, IMIS including change of address, direct deposit changes, etc.

General:

• Processes changes within deadlines. Upkeep of employee files ensuring compliance and accuracy and completeness of documents.
• Run monthly birthday & anniversary report and coordinate information with Receptionist and marketing.
• Assists with planning and Powerpoint presentations for monthly Staff Meetings.
• Prepares periodic reports as requested by Director, HR or Senior Management.
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum requirement in Microsoft Outlook, Word, Excel and PowerPoint of intermediate to advanced level. Minimum keyboarding skill of 45-50 wpm.
• Previous ADP payroll experience highly preferred, System experience required.
• Ability to communicate effectively, both verbally and written, multi-task, and prioritize as needed.
• Must be accurate and detail oriented.
• Strong knowledge and understanding of general HR and best practices through education or job experience. . insurance regulations, plan designs, and third-party record keeping/administration required.
• Working knowledge of COBRA, ERISA, FMLA, and related state and federal regulations required.

EDUCATION and/or EXPERIENCE:

• Bachelor’s degree required, Or equivalent experience can be substituted 1 year education for 1 year of experience in the HR field, Or any similar combination of education and experience.
• One (1) to three (3) years of HR exp., or equivalent data entry and customer service experience.
• Professional in Human Resources (PHR) Certification or SHRM-CP Certification strongly preferred.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret Company policies and procedures. Ability to write reports, business corr