HR Coordinator

polaris; United States; On-site; USD 30,000 - 39,000; Full time

Job summary

Polaris is seeking an HR Coordinator in Battle Ground, WA to provide administrative and operational HR support across payroll, onboarding, HRIS platforms, and employee communications. You will partner with site leadership and staffing agencies to ensure accurate, confidential processes and a positive employee experience.

You will manage timecard reviews, payroll-related inquiries, employee records, and HR system transactions in Workday and UKG, while contributing to continuous improvement and

Qualifications

• Associate's or Bachelor's degree in HR, Business Administration, or a related field preferred.
• Minimum two years of experience in Human Resources, payroll, recruiting, office administration, or a related field.
• Experience working with HRIS systems, payroll systems, and timekeeping platforms; Workday and UKG experience preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, planning, and time management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Provide day-to-day support to employees and leaders regarding HR policies, procedures, payroll, attendance, benefits, and HR systems.
• Coordinate payroll administration, including timecard reviews, attendance tracking, payroll processing support, and payroll-related inquiries.
• Maintain employee records, HR documentation, organizational data, and other confidential personnel information.
• Support HR systems, including Workday and UKG, through employee transactions, reporting, audits, troubleshooting, and data management activities.
• Coordinate recruiting activities, including requisition support, candidate communications, interview scheduling, site tours, and hiring documentation.
• Partner with hiring leaders and staffing agencies to support temporary staffing, onboarding activities, workforce planning, and employee rollover processes.
• Facilitate onboarding and orientation activities to support a positive new employee experience and ensure compliance requirements are completed.
• Assist with compliance-related activities including I-9 verification, E-Verify administration, employee record maintenance, and audit support.
• Maintain HR reports, dashboards, metrics, and workforce data to support operational and business decisions.
• Coordinate employee engagement initiatives, recognition programs, community outreach activities, site events, and related employee programs.
• Partner with cross-functional teams to support site workforce needs, employee relations activities, and continuous improvement initiatives.
• Provide remote support to the Walker Evans facility for payroll, HR systems administration, and related HR processes.

Skills

Interpersonal skills

Analytical thinking

Communication skills

Time management

Education

Associate's or Bachelor's degree in HR/Business Administration

Tools

Workday

UKG

Microsoft Office

Job description

Position Overview

As an HR Coordinator, you will provide administrative and operational Human Resources support in key payroll and HR administrative processes. You will serve as a resource for employees, leaders, staffing partners, and HR teams by supporting recruiting, onboarding, payroll administration, HR systems, employee communications, and employee engagement initiatives. In this role, you will help ensure HR processes are executed accurately, confidentially, and consistently while contributing to a positive employee experience. You will partner with site leadership, staffing agencies, and cross-functional teams to support workforce needs, compliance activities, and continuous improvement efforts. This is a compelling opportunity to gain broad exposure across multiple HR functions while supporting critical business operations and employee programs.

Key Responsibilities

• Provide day-to-day support to employees and leaders regarding HR policies, procedures, payroll, attendance, benefits, and HR systems.
• Coordinate payroll administration, including timecard reviews, attendance tracking, payroll processing support, and payroll-related inquiries.
• Maintain employee records, HR documentation, organizational data, and other confidential personnel information.
• Support HR systems, including Workday and UKG, through employee transactions, reporting, audits, troubleshooting, and data management activities.
• Coordinate recruiting activities, including requisition support, candidate communications, interview scheduling, site tours, and hiring documentation.
• Partner with hiring leaders and staffing agencies to support temporary staffing, onboarding activities, workforce planning, and employee rollover processes.
• Facilitate onboarding and orientation activities to support a positive new employee experience and ensure compliance requirements are completed.
• Assist with compliance-related activities including I-9 verification, E-Verify administration, employee record maintenance, and audit support.
• Maintain HR reports, dashboards, metrics, and workforce data to support operational and business decisions.
• Coordinate employee engagement initiatives, recognition programs, community outreach activities, site events, and related employee programs.
• Partner with cross-functional teams to support site workforce needs, employee relations activities, and continuous improvement initiatives.
• Provide remote support to the Walker Evans facility for payroll, HR systems administration, and related HR processes.

Desired Competencies

• Communication: You clearly convey information, ideas, and expectations to diverse audiences, adjusting your message to ensure understanding and alignment.
• Collaboration: You work effectively with others across functions and levels, contributing to shared goals while respecting different perspectives.
• Planning & Organization: You manage time, resources, and priorities effectively to meet deadlines and deliver consistent results.

Qualifications

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Minimum two years of experience in Human Resources, payroll, recruiting, office administration, or a related field.
• Experience working with HRIS systems, payroll systems, and timekeeping platforms; Workday and UKG experience preferred.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Strong organizational, planning, and time management skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills with the ability to build effective relationships across all levels of the organization.
• Effective written and verbal communication skills.
• Strong analytical, problem-solving, and attention-to-detail skills.
• Ability to work independently while contributing effectively within a team environment.
• Some travel to support the Walker Evans facility and other locations as needed.
• This position is not eligible for sponsorship.

Working Conditions

The Battle Ground, WA site is a plant location with a standard office, light manufacturing, engineering, and warehouse operations. Some travel to the Walker Evans manufacturing facility and other locations will be required as needed. This position requires regular interaction with employees and leaders throughout the site and may require occasional schedule flexibility to support onboarding, training, employee events, and site support for the operations of day and swing shifts.

The starting pay range for Washington is $22.00 to $28.00 per hour, plus eligibility for overtime. Ind