HR Coordinator

HomeWell Senior Care, Inc.; Tulsa (OK); On-site; USD 24,796 - 33,062; Part time

Job summary

HomeWell Care Services is seeking an HR Coordinator to sustain a pool of eligible caregivers to meet growing client census and service hours. The role emphasizes recruiting, hiring, and orienting caregivers, and performing HR tasks such as employee relations, file management, documentation, training, and performance evaluations.

The position requires a high school diploma, about two years of related HR or healthcare experience, strong communication, organization, and problem-solving skills, and

Qualifications

• High school diploma required and two years of related HR, scheduling, or health care experience preferred.
• Excellent written and verbal communication, strong customer service orientation, and ability to interact with diverse backgrounds.

Responsibilities

• Continually recruit caregivers to maintain a pool of eligible and available caregivers.
• Create and post online job ads and source applicants via resumes and social media.
• Conduct pre-screens and in-person interviews with candidates; provide hiring recommendations.
• Coordinate orientation for new hires and ensure necessary documentation.
• Maintain caregiver personnel files and CRM data; monitor certifications and training.
• Conduct caregiver evaluations, performance reviews, and disciplinary meetings as needed.
• Prepare and file reports for caregiver injuries and incidents.
• Ensure compliance with regulatory requirements and agency policy.

Skills

HR experience

Scheduling

Healthcare knowledge

Communication skills

Organizational skills

Problem solving

Customer service

Diversity interaction

Proactive

Work under pressure

Education

High school diploma

Tools

CRM system

Computer programs

Job description

SummaryThe HR Coordinator is responsible for maintaining a pool of eligible caregivers needed to meet the agencys growing client census and service hours. This is accomplished through continual recruiting, hiring and orientating of qualified caregivers. In addition, this position performs various human resource functions for agency caregivers, including such task as employee relations and retention, personnel file management, monitoring of documentation, certification and/or training needed to remain eligible for placement, conducting performance evaluations and disciplinary meetings, and documenting various employment related events.

Responsive recruiter

SummaryThe HR Coordinator is responsible for maintaining a pool of eligible caregivers needed to meet the agencys growing client census and service hours. This is accomplished through continual recruiting, hiring and orientating of qualified caregivers. In addition, this position performs various human resource functions for agency caregivers, including such task as employee relations and retention, personnel file management, monitoring of documentation, certification and/or training needed to remain eligible for placement, conducting performance evaluations and disciplinary meetings, and documenting various employment related events.

Minimum Qualifications

• High school graduate.
• Two years of related experience; knowledge of HR, scheduling and/or health care preferred.
• Must possess excellent written and verbal communication skills, telephone etiquette, and be able to interact effectively with persons from diverse backgrounds with a strong customer service orientation.
• Must possess exceptional organizational skills and follow-through and be comfortable utilizing various technologies and computer programs.
• Able to exercise initiative, problem solve and apply sound judgment.
• Able to work under pressure and manage multiple demands simultaneously.
• Must present a positive and professional business image.
• Must pass a criminal background check.

Essential Duties And Responsibilities

• Continually recruit caregivers to maintain pool of eligible and available caregivers. This may include but is not limited to:
• Creating and posting online job ads.
• Sourcing potential applicants on resume databases and social media sites.
• Attending and/or hosting job fairs.
• Partnering with local nursing assistant programs.
• Promoting the agencys employee referral program to current caregivers.
• Process applications/employment inquiries.
• Conduct pre-screens and in-persons interviews with potential candidates; provide hiring recommendations
• Schedule qualified candidates for orientation subject to positive reference verification; provide new hire packet for candidates to complete and return at orientation; validate provided references.
• Provide a comprehensive orientation for all newly hired caregivers to share the agencys history and mission, set expectations, review procedures, promote brand consistency, and foster a positive employer-employee relationship.
• Collect new hire paperwork and copies of all applicable identification, licensure, certifications, and/or completed trainings; ensure documents are correctly filled out and signed by the caregiver and that all required documentation has not expired.
• Create personnel files; ensure caregiver information is accurately loaded into the agencys CRM system.
• Assign training courses and provide caregiver login information; monitor for completion by required date (if applicable).
• Ensure required background checks and motor vehicle records (if applicable) are processed prior to placement with any client.
• Monitor upcoming document expirations and required continuing education/performance evaluations; ensure needed items are completed by and/or collected from caregivers by their required due date.
• Conduct caregiver “Stay Interviews”.
• Conduct caregiver performance evaluations, disciplinary meetings and employee terminations with input and feedback.
• Prepare and file reports for caregiver accidents and injuries.
• Audit and maintain caregiver personnel files in accordance with regulatory requirements and agency policy.

Physical and Environmental Demands: This is a primarily sedentary position.

Organizational Relationship: Reports directly to Owner/Administrator.

Classification: Exempt

Position Type and Expected Hours of Work: Part-time 30hours/week

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or be assigned at any time with or without notice.

An Industry-Leading, Nation-Wide Team

At HomeWell Care Services, we pride ourselves on providing the highest quality care for seniors and others needing individualized support and companionship at home. With locations across the U.S., we offer many opportunities for compassionate individuals who enjoy improving the quality of life of those around them, with numerous positions for varying levels of expertise, such as companion caregivers, certified aides and case managers.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to HomeWell Care Service Corporate.

Specific benefits vary by location, but our company-wide philosophy is to treat all employees with honor and respect. Our business model is centered around providing quality, reliable and compassionate individualized care, and we cannot do that without employees who feel valued.

We understand the work you do can be challenging, and we know that you are vital to the well-being of our clients. At the end of the day, it is important to us that you feel fulfilled in knowing your work has meaning and that you are valued for it, both by clients and by HomeWell Care Services.