HR Coordinator

Baxters North America; Salem (OR); On-site; USD 52,000 - 68,000; Full time

Job summary

Baxters North America in Salem, Oregon is seeking an HR Operations Administrator to provide administrative support across recruiting, employee records, onboarding, and leave administration. You will work under moderate supervision and help ensure compliance and accurate data entry in HR systems.

The role includes processing applications, running reports, responding to routine HR policy questions, and coordinating with multiple departments to support food safety and quality initiatives.

Qualifications

• Requires an associate degree, or equivalent.
• 3-5 years of HR Operations administration and support experience.
• Bilingual preferred with proficiency in English and Spanish.

Responsibilities

• On-boarding hires, providing them with new hire paperwork, assisting through the on-boarding process.
• Serves as a point of contact for hires, answering questions, providing outstanding customer service.
• Confirm new hires are in compliance to work legally in the United States by using E-Verify.
• Review HR documents for accuracy and data entry for all associate status changes.
• Data entry for all new employee information in all company systems.
• Manage filing in an accurate and timely fashion.
• Respond to unemployment claims.
• Assist with leave of absence administration (FMLA/ADA/leave laws).
• Run reports, audit HR systems, prepare spreadsheets and documents.
• Assist associates with HR Department questions.
• Assist in exit interviews.
• Manage attendance reporting.
• Manage new associate training and schedules.
• Assist HR Generalists and Operations Management.
• Meet with associates for attendance and employee relations issues.
• Assist HR Generalist with investigations.
• Collaborate with production and other departments to ensure food safety and quality.
• Performs other related duties as assigned.

Skills

Onboarding

Data entry

HR policy

Analytical skills

Time management

Education

Associate degree

Tools

HRIS/HRMS

E-Verify

Job description

Scope of Job:

Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, and/or employee records. Processes HR department applications, including employment and enrollment applications; maintains attendance and employment records, and compiles statistics for various HR management reports. May conduct pre-employment screening interviews, check references, and respond to routine questions on HR policy. May require an associate degree or equivalent. Works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline.

Essential Job Functions And Responsibilities

• On-boarding hires, providing them with new hire paperwork, assisting through the on-boarding process


• Serves as a point of contact for hire, answering questions, providing outstanding customer service.


• Confirm new hires are in compliance to work legally in the United States by using E-Verify.


• Review Human Resources documents for accuracy and data entry for all associate status changes. Including, but not limited to promotions, transfers, disciplinary actions, terminations, etc.


• Data entry for all new employee information in all company systems.


• Manage filing in an accurate and timely fashion.


• Respond to unemployment claims.


• Assists with administration of requests for leave of absence, including Family and Medical Leave Act, the Americans with Disabilities Act, state and local leave laws, short-term disability, and long-term disability.


• Run reports, audit HR systems, prepare spreadsheets, and written documents as required.


• Assist associates with Human Resource Department questions.


• Assist in exit interviews.


• Manage weekly and monthly attendance reporting.


• Manage new associate training and schedules as needed.


• Assist Human Resources Generalists and Operations Management.


• Meet with associates for attendance issues and various employee relations issues.


• Assist Human Resources Generalist with investigation.


• Collaborate with production and supporting departments to ensure the food safety and quality of our products.


• Performs other related duties as assigned.

Education:

Associate degree, or equivalent from a two-year college or accredited technical school required.

Experience:

3-5 years of HR Operations administration and support experience required. Bilingual preferred with proficiency in English and Spanish.

Competencies

Employee Data Entry, Employee Data Management, Employee Data Quality, HR Policy Administration, Employment Authorization, Human Resources Policy Administration, Human Resources Regulatory Environment & Compliance, Onboarding, Human Resources Management Systems, Strong Customer Focus skills, Emotional Intelligence, Analytical Skills, Cross-Functional Relationship Management, Accountability, Initiative, Work Quality, Time Management, Adaptability, Integrity, and Operational Excellence.

Physical Requirements:

Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.