HR Coordinator

Baxters North America Inc; Salem (OR); On-site; USD 52,000 - 72,000; Full time

Job summary

Baxters North America Inc in Salem, OR is seeking a full-time HR Operations Administrator to support multiple HR functions including onboarding, leave administration, and data management. You will ensure accuracy in employee records and compliance with employment laws while delivering excellent service to employees and managers.

The role requires an associate degree or equivalent and 3–5 years of HR operations experience, with bilingual English/Spanish preferred for cross‑functional

Qualifications

• Associate degree or equivalent required.
• 3-5 years HR operations administration experience required.
• Bilingual preferred with proficiency in English and Spanish.

Responsibilities

• On-boarding hires and providing new hire paperwork.
• Serve as point of contact for hires and provide outstanding service.
• Verify work eligibility using E-Verify.
• Data entry for all new employee information in company systems.
• Manage filing and attendence reporting.
• Assist with requests for leave (FMLA, ADA, state/local laws).
• Run reports and prepare spreadsheets and documents.
• Support HR Generalists and Operations Management.

Skills

Bilingual English/Spanish

Employee data entry

HR policy administration

Onboarding

Analytical skills

Time management

Data accuracy

Education

Associate degree

Tools

HR Systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Administrative/Secre Salem, OR, US

3 days ago Requisition ID: 2291

Scope of Job:Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, and/or employee records. Processes HR department applications, including employment and enrollment applications; maintains attendance and employment records, and compiles statistics for various HR management reports. May conduct pre-employment screening interviews, check references, and respond to routine questions on HR policy. May require an associate degree or equivalent. Works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline.

Essential Job Functions and Responsibilities:

• On-boarding hires, providing them with new hire paperwork, assisting through the on-boarding process
• Serves as a point of contact for hire, answering questions, providing outstanding customer service.
• Confirm new hires are in compliance to work legally in the United States by using E-Verify.
• Review Human Resources documents for accuracy and data entry for all associate status changes. Including, but not limited to promotions, transfers, disciplinary actions, terminations, etc.
• Data entry for all new employee information in all company systems.
• Manage filing in an accurate and timely fashion.
• Respond to unemployment claims.
• Assists with administration of requests for leave of absence, including Family and Medical Leave Act, the Americans with Disabilities Act, state and local leave laws, short-term disability, and long-term disability.
• Run reports, audit HR systems, prepare spreadsheets, and written documents as required.
• Assist associates with Human Resource Department questions.
• Manage weekly and monthly attendance reporting.
• Manage new associate training and schedules as needed.
• Assist Human Resources Generalists and Operations Management.
• Meet with associates for attendance issues and various employee relations issues.
• Assist Human Resources Generalist with investigation.
• Collaborate with production and supporting departments to ensure the food safety and quality of our products.
• Performs other related duties as assigned.

Education:Associate degree, or equivalent from a two-year college or accredited technical school required.

Experience: 3-5 years of HR Operations administration and support experience required. Bilingual preferred with proficiency in English and Spanish.

Competencies: Employee Data Entry, Employee Data Management, Employee Data Quality, HR Policy Administration, Employment Authorization, Human Resources Policy Administration, Human Resources Regulatory Environment & Compliance, Onboarding, Human Resources Management Systems, Strong Customer Focus skills, Emotional Intelligence, Analytical Skills, Cross-Functional Relationship Management, Accountability, Initiative, Work Quality, Time Management, Adaptability, Integrity, and Operational Excellence.

Physical Requirements:Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.