HR Coordinator

Baxters North America; Cincinnati (OH); On-site; USD 45,000 - 60,000; Full time

Job summary

Baxters North America is seeking an HR Operations support specialist to assist with onboarding, data entry, record maintenance, and reporting. This role supports multiple HR functions, ensuring compliance and timely responses to inquiries, while coordinating leave processes and unemployment responses.

Ideal candidates have 3–5 years of HR administration experience, an associate degree or equivalent, and bilingual English/Spanish abilities to serve a diverse workforce effectively.

Qualifications

• Associate degree or equivalent required.
• 3-5 years HR Operations administration and support experience.
• Bilingual English and Spanish preferred.

Responsibilities

• On-boarding hires and new hire paperwork
• Answer employee questions with strong customer service
• Verify work eligibility using E-Verify
• Data entry and maintenance of employee records
• Run HR reports and prepare spreadsheets
• Assist with leave administration and unemployment responses
• Support investigations and employee relations issues

Skills

HR data entry

Data management

Attention to detail

Customer service

Bilingual English/Spanish

Education

Associate degree or equivalent

Tools

HRMS

Excel

Job description

Scope of Job:

Provides administrative support to one or more human resources functions, including recruiting, employee/labor relations, compensation, benefits, training, equal employment opportunity, and/or employee records. Processes HR department applications, including employment and enrollment applications; maintains attendance and employment records, and compiles statistics for various HR management reports. May conduct pre-employment screening interviews, check references, and respond to routine questions on HR policy. May require an associate degree or equivalent. Works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline.

Essential Job Functions And Responsibilities

• On-boarding hires, providing them with new hire paperwork, assisting through the on-boarding process
• Serves as a point of contact for hire, answering questions, providing outstanding customer service.
• Confirm new hires are in compliance to work legally in the United States by using E-Verify.
• Review Human Resources documents for accuracy and data entry for all associate status changes. Including, but not limited to promotions, transfers, disciplinary actions, terminations, etc.
• Data entry for all new employee information in all company systems.
• Manage filing in an accurate and timely fashion.
• Respond to unemployment claims.
• Assists with administration of requests for leave of absence, including Family and Medical Leave Act, the Americans with Disabilities Act, state and local leave laws, short-term disability, and long-term disability.
• Run reports, audit HR systems, prepare spreadsheets, and written documents as required.
• Assist associates with Human Resource Department questions.
• Assist in exit interviews.
• Manage weekly and monthly attendance reporting.
• Manage new associate training and schedules as needed.
• Assist Human Resources Generalists and Operations Management.
• Meet with associates for attendance issues and various employee relations issues.
• Assist Human Resources Generalist with investigation.
• Collaborate with production and supporting departments to ensure the food safety and quality of our products.
• Performs other related duties as assigned.

Education:

Associate degree, or equivalent from a two-year college or accredited technical school required.

Experience:

3-5 years of HR Operations administration and support experience required. Bilingual preferred with proficiency in English and Spanish.

Competencies

Employee Data Entry, Employee Data Management, Employee Data Quality, HR Policy Administration, Employment Authorization, Human Resources Policy Administration, Human Resources Regulatory Environment & Compliance, Onboarding, Human Resources Management Systems, Strong Customer Focus skills, Emotional Intelligence, Analytical Skills, Cross-Functional Relationship Management, Accountability, Initiative, Work Quality, Time Management, Adaptability, Integrity, and Operational Excellence.

Physical Requirements:

Requires prolonged sitting and continuous use of computer. May lift, carry, push, or pull objects up to 10 lbs.

2nd Shift