HR Coordinator

University of Wisconsin; Saint Petersburg (FL); On-site; USD 26,000 - 37,000; Full time

Job summary

Located within the central Office of Human Resources, the Compensation Center of Excellence (CCoE) supports UW–Madison in attracting, retaining, and developing employees. The role provides administrative coordination, HR communications, and data handling to ensure policy compliance and effective human resource operations across campus.

Candidates will work with HR professionals and campus leadership, handling reports, onboarding/offboarding, and HR transactions while maintaining strong attention

Qualifications

• Prior experience working in an administrative role in a professional office setting.
• Experience in professional internships may be considered as prior experience.
• Ability to learn and apply human resource laws, principles, and practices including policies and procedures.
• Proficiency in database, spreadsheet, and word processing software such as Microsoft Office, Google, and Adobe products.
• Ability to plan and establish priorities, organize, and execute varied and complex tasks with attention to detail.
• Excellent communication (oral and written) and interpersonal skills.
• Capacity to complete time-sensitive and high-volume work responsibilities.
• Ability to work independently and as part of a team.
• Experience developing and sustaining collaborative work relationships.

Responsibilities

• Provide administrative support and coordination for projects.
• Manage dissemination of HR communications to various audiences under leadership.
• Enter, review, and process HR transactions according to policies and procedures.
• Create and maintain HR reports, databases, and records to ensure compliance.
• Audit and track compliance for HR functions such as evaluations, onboarding, offboarding, background checks, and credentialing.
• Serve as a point of contact to employees, managers, and stakeholders.
• Respond to inquiries and escalate complex issues to authorities.
• Schedule logistics and secure resources for recruitment, onboarding, payroll, and related activities.

Skills

Administrative experience

Communication skills

Attention to detail

Time management

HR knowledge

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google

Adobe products

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Regular

Job Profile: HR Coordinator

Job Summary

Located within the central Office of Human Resources (OHR), the Compensation Center of Excellence (CCoE) helps the university attract, recruit, retain, and develop employees by providing consultative compensation services. The CCoE develops strategies to ensure the university remains a competitive market-informed employer. While the CCoE primarily offers its strategic services to HR professionals and campus leadership, its data analysis informs the decision‑making process which impacts employees. This collaborative model aligns with OHR's current operating framework and relationship with campus (including local HR professionals across our schools, colleges, and divisions).

Department:

Located within the Office of Human Resources, Compensation Center of Excellence (CCoE)

Key Job Responsibilities

• Provide administrative support and coordination for projects
• Manages the dissemination of HR related communications to various audiences under the direction of leadership
• Enters, reviews, and processes HR transactions according to established policies and procedures
• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing
• Serves as a point of contact to employees, managers, and internal and external stakeholders.
• Responds to inquiries and escalates more complex issues to the appropriate authorities
• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities

Required Qualifications

• Prior experience working in an administrative role in a professional office setting.
• Experience in professional internships may be considered as prior experience.
• Ability to learn and apply human resource laws, principles, and practices including policies and procedures specific to the University of Wisconsin-Madison, the Compensation Center of Excellence (CCoE), and the Office of Human Resources (OHR).
• Proficiency in use of database, spreadsheet, and word processing software such as Microsoft Office, Google, and Adobe products.
• Ability to plan and establish priorities, organize, and execute varied and complex tasks while maintaining a high level of attention to detail.
• Excellent communication (oral and written) and interpersonal skills.
• Capacity to complete time-sensitive and high-volume work responsibilities.
• Ability to work independently and part of a team.
• Experience with developing and sustaining collaborative work relationships.

Preferred Qualifications

• Experience in human resources or related field.
• Experience in a higher education institution or government agency.
• Experience using HR systems such as Peoplesoft, Workday, or similar enterprise resource planning software systems.

Education

High School Diploma or equivalent required

Compensation

Compensation: $22.60 (minimum) per hour. Actual pay is determined at hire and is based on experience and qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund.

For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Why Join Us

Work with purpose, make an impact, and grow your career. The University of Wisconsin-Madison is committed to equity, inclusion and employee well‑being as we proudly work to improve the lives of people in Wisconsin and beyond. UW-Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin-Madison.