HR Coordinator

University of Wisconsin Madison; Madison (WI); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance

Dental insurance

Vision insurance

Wisconsin Retirement System (WRS)

Job summary

The University of Wisconsin–Madison is seeking an HR Coordinator to support the Compensation Center of Excellence within the Office of Human Resources. You will process HR transactions, generate reports, and help ensure policy compliance across schools, colleges, and divisions.

This role emphasizes collaboration, accuracy, and timely delivery of HR data, with opportunities to contribute to workforce analytics and staffing processes in a large, public university environment.

Qualifications

• Experience in an administrative role in a professional office setting.
• Ability to learn HR policies and procedures applicable to UW–Madison and OHR/CCoE.
• Proficiency with database, spreadsheet, and word processing software such as Microsoft Office, Google, and Adobe products.
• Ability to prioritize, organize, and manage time with high attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative support and coordination for HR projects.
• Disseminate HR communications to diverse audiences as directed by leadership.
• Enter, review, and process HR transactions per policies and procedures.
• Create and maintain HR reports, databases, and records for policy compliance.
• Audit and track compliance for HR functions like evaluations, onboarding, offboarding, background checks, and credentialing.
• Serve as a point of contact to employees, managers, and stakeholders; escalate complex issues.
• Schedule logistics and resources for recruitment, onboarding, payroll, and HR activities.

Skills

Administrative support

Microsoft Office

Attention to detail

Communication skills

Time management

Team collaboration

Education

High School Diploma

Tools

PeopleSoft

Workday

HRIS systems

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Regular

Job Profile: HR Coordinator

Located within the central Office of Human Resources (OHR), the Compensation Center of Excellence (CCoE) helps the university attract, recruit, retain, and develop employees by providing consultative compensation services. The CCoE develops strategies to ensure the university remains a competitive market-informed employer. While the CCoE primarily offers its strategic services to HR professionals and campus leadership, its data analysis informs the decision-making process which impacts employees. This collaborative model aligns with OHR's current operating framework and relationship with campus (including local HR professionals across our schools, colleges, and divisions).

The HR Coordinator assists the CCoE team by reviewing and processing HR transactions, creating and maintaining various HR specific reports, auditing and tracking compliance for various HR functions, and serving as a point of contact to HR professionals at our schools, colleges, and divisions.

Key Job Responsibilities:

• Provide administrative support and coordination for projects
• Manages the dissemination of HR related communications to various audiences under the direction of leadership
• Enters, reviews, and processes HR transactions according to established policies and procedures
• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations
• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing
• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities
• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities

Department:

• Located within the Office of Human Resources, Compensation Center of Excellence (CCoE)

Compensation:

• $22.60 (minimum) per hour.
• Actual pay is determined at hire and is based on experience and qualifications.
• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Required Qualifications:

• Prior experience working in an administrative role in a professional office setting. Experience in professional internships may be considered as prior experience.
• Ability to learn and apply human resource laws, principles, and practices including policies and procedures specific to the University of Wisconsin-Madison, the Compensation Center of Excellence (CCoE), and the Office of Human Resources (OHR).
• Proficiency in use of database, spreadsheet, and word processing software such as Microsoft Office, Google, and Adobe products.
• Ability to plan and establish priorities, organize, and execute varied and complex tasks while maintaining a high level of attention to detail.
• Excellent communication (oral and written) and interpersonal skills.
• Capacity to complete time-sensitive and high-volume work responsibilities.
• Ability to work independently and part of a team.
• Experience with developing and sustaining collaborative work relationships.

Preferred Qualifications:

• Experience in human resources or related field.
• Experience in a higher education institution or government agency.
• Experience using HR systems such as Peoplesoft, Workday, or similar enterprise resource planning software systems.

Education:

• High School Diploma or equivalent required

Contact Information:

Kayla Eckerty, [e-mail], 608-890-4609

Relay Access (WTRS): 7-1-1. SeeRELAY_SERVICEfor further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.