HR Coordinator

Smart Warehousing; Overland Park (KS); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as an HR Coordinator, where you will play a vital role in supporting HRIS administrative functions. This position focuses on maintaining data integrity, optimizing HR systems, and collaborating with various teams to enhance efficiency. With a strong emphasis on analytical skills and attention to detail, you will help streamline processes and ensure compliance. If you thrive in a fast-paced environment and are passionate about HR, this is the perfect opportunity to make a significant impact in a dynamic organization.

Qualifications

• 2+ years of experience in HR, Data Management, or Reporting preferred.
• Strong analytical and problem-solving skills required.
• Proficiency in Microsoft Office Suite, especially Excel.

Responsibilities

• Ensure accurate and timely employee data updates in HRIS systems.
• Analyze data flows for process improvement opportunities.
• Support HR compliance activities and administrative tasks.

Skills

Human Resources

Data Management

Reporting

Analytical Skills

Problem-Solving

Communication Skills

Education

Bachelor's Degree

Tools

Power BI

Tableau

Microsoft Excel

Job description

POSITION SUMMARY : Smart Warehousing is seeking an HR Coordinator to join our HR department. This position is a tactical role supporting day-to-day HRIS administrative functions from end to end. The person in this role will be responsible for data integrity, system maintenance, process improvement, data entry, and more.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

1. Ensure accurate, complete, and timely employee data updates through data entry and task completion in HRIS systems.
2. Assist with the coordination, optimization, and monitoring of multiple HR systems and workflows.
3. Perform regular data entry, standardization, maintenance, and audits to ensure accuracy and compliance.
4. Collaborate with HR team members, IT staff, and external vendors to optimize system functionality and resolve issues.
5. Maintain and support various reports and queries using appropriate reporting tools.
6. Analyze data flows to identify process improvement opportunities and recommend solutions to enhance efficiency.
7. Coordinate with internal HR team members and other departments.
8. Maintain HR records, including employee files and shared drives.
9. Handle day-one administrative tasks for new hires, including data entry into HRIS, I-9 completion, and other onboarding tasks.
10. Work closely with new hires to update their status and provide start details prior to their first day.
11. Support HR processes and SOP maintenance as needed.
12. Assist with administrative tasks related to employee terminations.
13. Support timekeeping processes and updates to HRIS systems as needed.
14. Participate in special projects related to HR systems or organizational initiatives.
15. Assist with HR compliance activities as required.

THE PERSON :

1. Bachelor's degree or equivalent combination of education and experience.
2. At least 2 years of experience in Human Resources, Data Management, or Reporting preferred.
3. Experience diagnosing system issues and troubleshooting systems preferred.
4. Strong analytical, problem-solving, and solution-oriented skills.
5. Experience with data analysis tools (e.g., Power BI, Tableau) preferred.
6. Proficiency with Microsoft Office Suite, especially Excel.
7. Experience working in fast-paced or high-volume environments.

KEY ATTRIBUTES :

1. Strong organizational skills with the ability to prioritize effectively and meet deadlines.
2. Exceptional attention to detail to ensure data accuracy.
3. Excellent communication skills for cross-team collaboration and presenting insights.
4. Adaptability to evolving technology systems and processes.
5. Solution-oriented mindset with a proactive approach to problem-solving.

PHYSICAL OR MENTAL DEMANDS :

Employees are regularly required to see, hear, talk, write, read, stand, walk, bend, and stay alert. Hands-on tasks such as typing, handling, or feeling are frequent, and reaching with hands and arms is common. Visits to warehouse locations may require lifting, pushing, or pulling up to 20 pounds. Occasional tasks include sitting, climbing, balancing, driving, stooping, kneeling, crouching, and crawling.

Smart Warehousing is an equal opportunity employer committed to diversity and inclusion. We do not discriminate based on race, age, gender, national origin, religion, sexual orientation, veteran status, disability, or other protected characteristics.

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