HR Coordinator

Loyal Source; Orlando (FL); On-site; USD 26,000 - 34,000; Full time

Job summary

Loyal Source is seeking an HR Support Specialist to assist with day-to-day HR tasks in a Florida office. You will enter employee data into HRIS, create electronic files, and manage onboarding/documentation while ensuring compliance with policies and applicable laws.

The role requires a Bachelor’s in HR or equivalent experience, 2+ years in HR, and authorization to work in the United States. Proficiency in MS Word/Excel and strong communication are essential.

Qualifications

• Bachelor’s Degree or equivalent in HR experience.
• 2+ years of related experience in HR.
• Authorized to work in the United States.

Responsibilities

• Enter and maintain employee data into HRIS with high accuracy and meet deadlines.
• Ensure compliance with policies and all applicable laws and regulations.
• Respond to inquiries via phone and email regarding HR data and general HR questions.
• Create electronic personnel files and maintain relevant documentation.
• Process New Hire paperwork and E-Verify with I-9 documentation.
• Provide status updates on onboarding and personnel changes.

Skills

Data entry accuracy

Bilingual English/Spanish

Communication skills

Confidentiality

Team collaboration

Education

Bachelor's Degree or equivalent in HR

Tools

MS Word

MS Excel

HRIS software

Job description

Summary

Under the general direction of the HR Coordinator Lead, provide day‑to‑day Human Resources support to employees. Manage high‑volume data entry of sensitive and confidential personnel information within the HR database system, ensuring accuracy and compliance. Exercise sound judgment and make independent decisions aligned with company policies and established procedures.

Pay: $22/hr

Duties and Functions

• Efficiently enter and maintain employee data into Human Resources Information System (HRIS); including multiple excel spreadsheets with a high degree of accuracy while meeting all deadlines
• Ensure compliance with all company policies and procedures and Federal, State and Local laws and regulations which pertain to Human Resources
• Ensure customer satisfaction by responding to phone calls and emails regarding employee data and general human resources inquiries
• Create electronic personnel files and ensure all pertinent personnel-related documentation is included within the file
• Complete New Hire Paperwork
• Conduct E-Verify with I-9 documentation ensuring accuracy and obtaining missing information where needed
• Provide regular status updates of candidate’s onboarding progress in the recruitment spreadsheet and applicant tracking system; provide status updates on personnel changes
• Collect, maintain and update Employee records including update work locations, pay rates, PTO, status changes, password resets as needed
• Assists with inquiries and issues related to benefits and other administrative HR processes, Triage employee inquiries and connect them to the right subject matter expert when necessary
• Research HR issues and offer constructive recommendations
• Identify opportunities to improve HR programs and propose solutions to increase efficiencies across the team
• Work with other department PM’s/DPM’s/Managers to assess, respond and elevate employee issues as needed to ensure appropriate resolution
• Perform and assist on monthly projects and reports such as Last Date Paid Audits, Term Logs, etc.
• Timely and accurately process employee terminations and issue exit letters, complete unemployment claims, process employment verifications and I-9’s E-Verify
• Support credentialing with onboarding inquiries
• Provide support in sending out offer letters
• Handle confidential information and matters of discretion in a professional manner.
• Escalate issues as necessary to HR Manager or Leadership.
• Other duties as assigned by manager.

Education and Experience

Bachelor’s Degree or equivalent in HR experience

2+ years of related experience in HR

Authorized to work in the United States

Preferred Requirements

N/A

Knowledge/Skills/Abilities (KSA)

• Ability to provide guidance to employees and department heads in the area of Human Resources.
• Knowledge of the basic principle of all States personnel laws, rules and regulations.
• Knowledge of related computer applications including database entry and Microsoft.
• Strong and effective communication skills – written & oral in English and Spanish preferred.
• Able to communicate and work well independently and in a team environment and must be self-directed with minimal supervision.
• Familiar with Federal DOL, Wage & Hour rules and laws.
• Familiar with Employee Laws and EEOC guidelines.
• Ability to prioritize and continuously follow up on projects and deadlines
• Excellent customer service skills, strong problem-solving skills and attention to detail and solid organizational skills.
• Proven ability to work under steady pressure with frequent interruptions and a high degree of contact by phone and email.
• Flexible and willing to handle an ever-changing work environment.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records and reports.
• Ability to apply common sense understanding to carry out detailed instructions and to deal with problems involving a few variables.
• Competent in the use of MS Word and Excel.

Supervisory Responsibilities

Will this position have supervisory responsibilities? No

What positions will they supervise? N/A

Work Environment/Condition

An indoor office space with proper lighting and climate-controlled setting.

Physical Demands

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

About Loyal Source

Loyal Source provides healthcare and technology solutions designed to improve outcomes and support mission‑critical operations. Guided by innovation and purpose, we help organizations achieve success across complex challenges worldwide. Loyal Source is a military friendly employer and proud partner of the Military Spouse Employment Partnership program.

Loyal Source uses AI‑powered voice screening as part of our application process. After you apply, you will receive a brief qualification survey via text or email. Candidates who meet the position requirements will then be invited to complete a quick AI‑powered voice assessment. This easy, no‑scheduling‑required process helps us and the candidate move the hiring process forward faster.

We are committed to providing equal employment opportunities to all applicants. If you have a disability or medical condition and need a reasonable accommodation to participate in this step of the hiring process, you may request an alternative method or accommodation at any time by contacting Human Resources at [e-mail].

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation by contacting HR at [e-mail]. If you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability, please select the accessibility menu to the (right or left) for more assistance. You can also request reasonable accommodations by contacting a telecommunications relay service by dialing 711 for direct access and assistance (tty).

This contractor and subcontractor abides by the requirements of 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability, and require affirmative action by covered prime contractors.