HR Coordinator

Livingston International; Northern (KY); Hybrid; USD 45,000 - 70,000; Part time

Job summary

Livingston International is seeking an HR Coordinator to deliver employee services in support of global HR operations. You will handle data entry, records maintenance, benefits administration, and customer service to employees and managers, ensuring timely responses and resolution of inquiries.

Key duties include maintaining HR data across systems, handling new hires and changes, supporting ESS/MSS adoption, maintaining personnel files, and contributing to workforce reporting and regulatory

Qualifications

• Understanding and knowledge of HR policies, procedures, and processes.
• Strong attention to detail.
• Demonstrated problem-solving skills; ability to identify potential solutions.
• Ability to manage multiple projects and meet deadlines.
• Ability to work well in a team environment and develop collaborative relationships with colleagues across the department.

Responsibilities

• Maintain the HR/employee data within the HR systems, processing hires, job and status changes, pay changes, transfers, terminations, and benefits elections.
• Answer incoming emails and phone calls to the HR service center; resolve inquiries within SLAs.
• Support the adoption of ESS and MSS by providing real-time guidance to end users.
• Create and maintain personnel files, including regulatory information such as I-9 and self-identification.
• Produce and distribute routine workforce reporting and assist audits.

Skills

HR policies

Attention to detail

Problem solving

Multi-project management

Team collaboration

MS Office

Confidentiality

Education

Bachelor's degree

Tools

HRIS

Job description

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Join Livingston and grow your career in the constantly changing world of international trade. Livingston is amarket leaderoffering customs brokerage, international trade consulting,complianceand freight forwardingservices aroundthe world. Livingston has over 3,000 employees at more than 90 key border crossings,sea ports,airports andother strategic locations in North America, Europe and Asia.

Our fast-paced and collaborative environment offers you the opportunity to work with leaders in theindustry, receiverecognition forachievementsand develop yourexpertisein the complex and evolving world of trade.Learn howyou can make an impact at Livingston.

Job Type:Part Time

Location:HomeOffice Arizona

JOB SUMMARY

The HR Coordinator delivers employee services in support of the global HR operations. Responsibilities include processing and maintaining electronic and paper employee records, administering various HR programs, and providing customer service to employees and managers through the timely response and resolution to inquiries.

KEY DUTIES & RESPONSIBILITIES

• Maintain the HR/employee data within the various HR systems, including the processing of new hires, job and status changes, pay changes, transfers, terminations, benefit elections, position management etc. Ensure data integrity through accuracy of entry and participation in employee/HR data audits.
• Answer incoming emails and phone calls to the HR service center. Review, research, resolve or elevate, and close all assigned inquiries within agreed upon service level agreements (SLAs).
• Support the adoption of Employee Self Service (ESS) and Manager Self Service (MSS) by providing real-time guidance and coaching to end users.
• Create and maintain the personnel files, including the collection and maintenance of regulatory information such as I-9, self-identification, etc.; conduct periodic reviews of personnel files to ensure all required documents are up-to-date and complete.
• Provide information and problem resolution to the HR Centers of Excellence and Employee Relations Specialist.
• Administer various HR policies and processes such as, unemployment, health and welfare benefits, fringe benefits, employee recognition, immigration, relocation, etc.
• Audit, track, and process invoices, ensuring accuracy of billing and on-time payments to vendors.
• Receive, track and prepare bi-weekly incentive file and process other non-recurring global incentives for timely payment to employees
• HRIS system maintenance support as related to hiring, termination processing and position management to ensure data integrity
• Complete and submit regulatory/statutory reporting ensuring accuracy and on-time completion.
• Coordinate the statutory employment postings to ensure all locations are compliant with federal, state/province, and local employment notification and posting requirements.
• Maintain the processes and procedures for the delivery of employee services; ensure documentation remains current and accessible.
• Serve as the main point-of-contact for the HR department during internal and external audits.
• Create and file electronic and/or paper copies of employee documents as needed.
• Produce and distribute routine and basic ad hoc workforce reporting as needed.
• Develop awareness and continually increase knowledge of current trends in HR through classes, reading, or other mechanisms. Participate in professional groups, meetings, and conferences.
• Perform other related duties as assigned by management. Adheres to established policies and procedures.
  

KNOWLEDGE & SKILLS

To perform this job successfully, the person must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable a person with disabilities to perform the essential functions.

• Understanding and knowledge of HR policies, procedures, and processes.
• Strong attention to detail.
• Demonstrated problem-solving skills; ability to identify potential solutions.
• Ability to manage multiple projects and meet deadlines.
• Ability to work well in a team environment and develop collaborative relationships with colleagues across the department.
• Proficient computer skills, including MS Office (e.g. Excel, Word, and Outlook).
• Ability to maintain confidentiality of sensitive data.
  

WORK EXPERIENCE – MINIMUM REQUIRED

0-2 years of experience

EDUCATION

Preferred: Bachelors Degree or equivalent in Human Resources or Business

COMPETENCIES

Agility

Accountability

Customer First Focus

Leading and Developing

Inclusion and Collaboration

Business Acumen and Straight Talk

What’sin it for you?

At Livingston, we are committed to fostering a flexible, growth-oriented environment where you can thrive. Our culture is built on respect, recognition, and collaboration, and we empower our team with trustedexpertise, continuous learning opportunities, and long-term support. We offer competitive compensation, comprehensive benefits, and a transparent pay philosophy aligned with market data and job-related factors.

Base salary is one component of our total rewards package which also includes incentive opportunities, benefits, and professional development. Salary ranges are established by location and reflect relevant factors such as skills, experience, and market conditions. The good-faith salary range for this position is $45,000-69,500 USD. Actual compensation will be determined based on these factors and may vary accordingly.

Diversity, Equity, and Inclusion at Livingston

We are proud to be an inclusive employer and welcome applications from individuals of all backgrounds, experiences, and perspectives. Inclusiveness makes us stronger—and better at what we do.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexualorientation, genderidentity, or national origin.

Livingston is an equal opportunity employer and committed to creating and sustaining an inclusive environmentin whichall individuals are treated with dignity, respect and one which reflects the diversity of the communityin which weoperate. Accommodationsare available for applicants and employees with disabilities throughout the recruitment process. Ifyourequireaccommodationsfor interviews or other meetings, pleaseadvisewhensubmittingyour application.