HR Coordinator

U.S. Legal Support, Inc.; Houston (TX); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with company match

Paid time off and holidays

Wellness programs

Career development opportunities

Job summary

US Legal Support is seeking a Human Resources Coordinator in Houston, TX. This hybrid role requires two in-office days per week and offers support to HR leadership while assisting employees across the organization.

The ideal candidate is highly organized, detail-oriented, proactive, and capable of handling confidential information with discretion in a fast-paced environment.

Qualifications

• Must have multitasking ability and meet deadlines.
• Experience supporting HR processes or in an HR role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Provide administrative support to HR Partners and the HR team.
• Coordinate meetings, events, and training sessions.
• Prepare and distribute HR communications and mailings.
• Maintain organized records and office environment.
• Support HR initiatives and daily department operations.
• Assist with communications to employees, applicants, vendors, and partners.

Skills

Organizational skills

Prioritization

Communication (verbal)

Communication (written)

Discretion with confidential info

Team collaboration

Customer service

Independent work

Education

High school diploma or equivalent

2-year college or bachelor’s preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

Location: Houston, TX (Hybrid Schedule: 2 Days In Office / 3 Days Remote)

Join US Legal Support

US Legal Support is one of the nation's leading providers of litigation support services, helping law firms, corporations, insurance carriers, and government agencies navigate complex legal matters. Through innovative technology, exceptional service, and industry expertise, we deliver solutions that help our clients move cases forward efficiently and confidently.

We're looking for talented professionals who thrive in a collaborative environment, are committed to delivering exceptional service, and want to make a meaningful impact every day.

About the Role

As a Human Resources Coordinator, you will provide administrative and operational support for the Human Resources department while helping ensure compliance with company policies and applicable local, state, and federal employment regulations.

This role serves as a key resource for employees, applicants, managers, and business partners by supporting a variety of HR processes and initiatives. Based in Houston, Texas, this hybrid position requires two days per week in the office and offers the opportunity to work closely with HR leadership while supporting employees across the organization.

The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

• Provide administrative support to Human Resources Business Partners and the HR team.
• Coordinate meetings, events, training sessions, and related logistics.
• Prepare, proofread, edit, and distribute HR communications, correspondence, and mailings.
• Track and maintain company promotional inventory and materials.
• Assist with communications involving employees, applicants, vendors, and business partners.
• Conduct online research and track project progress as needed.
• Maintain organized records and a professional office environment.
• Coordinate activities with external vendors and service providers.
• Manage department phone calls, emails, mail, and package distribution.
• Support HR initiatives, projects, and daily department operations.
• Assist colleagues and leadership with special projects and additional duties as assigned.
• Help ensure HR processes and practices remain compliant with applicable employment regulations.

What You'll Bring

• Strong organizational skills with exceptional attention to detail.
• Ability to effectively prioritize tasks and manage multiple deadlines.
• Strong problem-solving and critical-thinking abilities.
• Excellent verbal and written communication skills.
• Professionalism and discretion when handling confidential information.
• A collaborative mindset and willingness to support team objectives.
• Strong customer service skills when working with employees, applicants, and business partners.
• Ability to work independently and as part of a team in a fast-paced environment.

Qualifications

• 2+ years of administrative support, Human Resources, or related experience.
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Demonstrated ability to multitask, prioritize work, and meet deadlines.
• Experience supporting multiple projects in a fast-paced environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational, interpersonal, and communication skills.

Why Join US Legal Support?

• Competitive compensation package
• Comprehensive medical, dental, and vision coverage
• 401(k) with company match
• Company-paid life insurance
• Short-term and long-term disability coverage
• Paid time off and company-recognized holidays
• Employee assistance and wellness programs
• Professional development and career growth opportunities
• Employee referral bonus program
• Collaborative, team-oriented culture focused on success and innovation

Our Culture

At US Legal Support, our people are our greatest asset. We foster a culture of accountability, collaboration, innovation, and continuous improvement. We value diverse perspectives, encourage professional growth, and are committed to creating an environment where employees feel supported, empowered, and successful.

US Legal Support is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.

Work Authorization

Candidates must be legally authorized to work in the United States. US Legal Support participates in E-Verify where required by law.