HR Coordinator

International Paper; Henderson (KY); On-site; USD 63,000 - 70,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Tuition reimbursement

Paid time off

Job summary

International Paper in Henderson, KY is seeking an HR Coordinator to provide broad human resources services. The role includes recruiting support, payroll administration, benefits coordination, compliance (AAP), employee relations, and HRIS maintenance.

This is an onsite position requiring interaction across all levels of the organization. The successful candidate will manage recruiting processes, onboarding, payroll, benefits, and HRIS with a focus on accuracy, confidentiality, and timely

Qualifications

• Bachelor’s Degree in HR or Organization Behavior preferred.
• Minimum three years’ administrative HR experience or equivalent education.
• Ability to handle confidential information professionally.
• Superior organizational skills and attention to detail.

Responsibilities

• Coordinates selection processes for hourly and salaried positions, posting and outreach, screening applicants, conducting pre-employment assessments and reference checks.
• Maintains annual AAP logs and ensures compliance with federal contractor requirements.
• Serves as the primary administrator for payroll and communications.
• Maintains HRIS and personnel/medical files with security and accuracy.
• Handles benefits topics, enrollment meetings, and open enrollment activities.

Skills

Diplomacy & judgment

Organizational skills

Payroll processing

SAP experience

Microsoft Office

Education

Bachelor’s Degree in Human Resources or Organization Behavior

HS Diploma or GED

Tools

SAP

Microsoft Word

Microsoft Outlook

PowerPoint

Excel

Job description

Position

JOB DESCRIPTION

HR Coordinator

Pay Rate: $62,600-$69,500

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Job Type: Salaried Non-Exempt

Onsite Position

Physical Location: 1500 Commonwealth Drive, Henderson, KY 42420

The Job You Will Perform

The Human Resource Coordinator will work collaboratively with the Human Resource Manager and facility management providing superior human resources services to our employees and the facility.

This position will support a broad range of human resource activities including employee engagement, performance management, recruitment and selection, equal employment, employee benefits, compliance training, employment transactions in SAP and maintenance of personnel files. This is a “hands on” position that requires interaction with all levels of the organization.

• Coordinates selection processes for hourly and salaried positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files. Coordinates orientation and onboarding activities for new hires. Administer security badges and send notification of all personnel changes.
• Maintains the Affinegative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP. Ensure the facility maintains full compliance with all aspects required of a federal contractor.
• Serves as the primary administrator for payroll and communications lead.
• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains the accuracy and organization of personnel and medical files, documentation and tracking of disciplinary steps, and HRIS system.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with SAP and the plant hourly payroll system. Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings. Serves as a resource to employees in resolving benefits-related issues and concerns. Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Human Resource Manager, and company or community resources in maintaining a highly engaged work environment.
• Coordinate facility functions including employee recognition, service awards, safety, and holiday related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

The Qualifications, Skills And Knowledge You Will Bring

• Bachelor’s Degree in Human Resources or Organization Behavior (preferred)
• Minimum of three years’ administrative human resources experience or equivalent education. Minimum HS Diploma or GED equivalent required.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Experience with SAP strongly desired. Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience processing payroll required.
• Action Oriented, Customer Focus, Interpersonal Skills, Dealing with Ambiguity, Time Management and Organizational Skills

About Us

The Benefits You Will Enjoy:

International Paper offers a benefits package that includes health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

The Career You Will Build

Leadership training, promotional opportunities

The Impact You Will Make

We continue to build a better future for people, the planet, and our company! IP has been a good steward of sustainable practices across communities around the world for more than 125 years. Join our team and you’ll see why our team members say they’re Proud to be IP.

The Culture You Will Experience

International Paper promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

The Company You Will Join

International Paper (NYSE: IP; LSE: IPC) creates sustainable packaging solutions that enable our customers, teammates and shareowners to thrive in an ever-changing world. We are a leader in corrugated packaging, partnering with customers across industries to protect what matters most, strengthen supply chains and create lasting value. Learn more at internationalpaper.com.

International Paper is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. International Paper complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] or [phone].