HR Coordinator

Colonial-Country-Club; Fort Worth (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

Disability Insurance

Life Insurance

401(k) with Company Match

Paid Time Off

Job summary

Colonial Country Club in Fort Worth is seeking a proactive HR Coordinator/Administrative Assistant to support the HR Director and Operations. The role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment.

You will coordinate onboarding, manage employee records, assist with HR audits, and support HRIS and payroll processes.

Qualifications

• Proven experience in HR coordination or admin role in fast-paced environments.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Experience with HRIS and payroll systems preferred.
• Bachelor's degree in HR or related field preferred.

Responsibilities

• Coordinate onboarding for new hires and complete required documents.
• Prepare onboarding packets and maintain employee files.
• Manage HR calendars and track deadlines.
• Maintain confidential HR records and assist HR audits.
• Support HR Director with reports and HRIS data entry.

Skills

Organizational skills

Attention to detail

Written & verbal communication

Discretion with confidential info

Independent work ethic

Education

Bachelor's degree in HR or related field

Tools

Microsoft Word

Microsoft Excel

HRIS

Payroll systems

Job description

HR CoordinatorReports to the HR DirectorA Fort Worth icon, Colonial Country Club offers a truly distinctive private club experience accompanied by the character, heritage and dynamic pursuit of excellence that has made Colonial legendary. As a member or guest, you'll always feel a warmhearted invitation to form genuine connections and enjoy Colonial as a home away from home. The club offers a stunning environment to gather, dine, and pursue your passions, whatever they may be. All while cultivating community and building upon the tradition of excellence that has defined Colonial since it was established in 1936.We are seeking a proactive and detail-oriented HR Coordinator/Administrative Assistant to support our Human Resources and Operations department and contribute to the smooth operation of our office. The ideal candidate will be organized, resourceful, and capable of handling multiple responsibilities in a fast-paced environment.Job Responsibilities:Employee OnboardingCoordinate the onboarding process for new hires, ensuring all required employment documents are completed accurately and on time.Prepare onboarding paperwork, new hire packets, and employee files.Coordinate new hire orientations and communicate onboarding schedules and requirements to new employees and department managers.Ensure completion and proper documentation of Form I-9, W-4, direct deposit forms, and other required employment documents.Enter and maintain new hire information in HRIS and payroll systems.Track outstanding onboarding documents and follow up with employees and managers as needed.Ensure new employees receive the necessary information, resources, and documentation to begin employment successfully.HR Administrative SupportProvide direct administrative support to the HR Director, including document preparation, data entry, recordkeeping, and maintaining HR files.Maintain accurate, organized, and confidential employee personnel files, both electronic and physical.Process employee status changes, including new hires, terminations, position changes, and other personnel updates.Assist with maintaining employee information in HRIS and payroll systems.Prepare employment letters, personnel forms, and other HR-related documentation as requested.Maintain HR calendars, organize meetings, and assist with tracking important deadlines.Respond to routine employee questions and direct inquiries to the HR Director when appropriate.Assist with HR audits, reporting, and documentation requests.Ensure HR records and documentation are maintained in accordance with company policies and applicable regulations.Compliance & RecordkeepingEnsure compliance with company policies and regulatory requirements related to HR functions.Maintain accurate and up-to-date HR databases and employee files.Assist in preparing reports and presentations for HR metrics and data analysis.Qualifications:Proven experience as an HR Coordinator, HR Administrator, or Administrative Assistant, preferably in a fast-paced environment.Strong organizational skills and exceptional attention to detail.Excellent written and verbal communication skills.Proficiency in Microsoft Office, particularly Word and Excel.Experience with HRIS and payroll systems preferred.Ability to manage multiple tasks, meet deadlines, and maintain accurate records.High level of professionalism and discretion when handling confidential employee information.Strong follow-through and the ability to work independently while supporting the HR Director.Bachelor's degree in Human Resources, Business Administration, or a related field preferred.Schedule: Monday-Friday, 8AM-4PMFull-Time Employee Benefits:Medical, Vision, and Dental InsuranceDisability InsuranceLife InsuranceHealth Reimbursement Arrangement (HRA)401(k) Retirement Plan with up to 4% Company MatchPaid Time Off (PTO)Free Daily Onsite MealOngoing Training and Professional Development PathsScholarship OpportunitiesEmployee Recognition ProgramsDepartment Code: 80CColonial Country Club is an equal opportunity employer and encourages individuals from all backgrounds to apply. We offer a competitive salary, a comprehensive benefits package, and the opportunity to join a prestigious and collaborative team committed to excellence.Background Check Required