HR Coordinator

Eminence Home Care; East Orange (NJ); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Vision benefits

Dental benefits

CVS Virtual Care

Teladoc

Voluntary Life Insurance

Critical Illness

LegalShield

IDShield

Pet Insurance

HSA/FSA

Commuter benefits

Employee Assistance Program

Job summary

Eminence Home Care is seeking an HR Coordinator responsible for managing personnel documentation and supporting onboarding, payroll, and benefits across multiple entities, including Acadia Bloomfield and Citadel at Home DBA Eminence Home Care.

The role focuses on license renewals, accurate recordkeeping, onboarding workflows, benefits administration, and system training for HHAs using HHAeXchange and Arla, with an emphasis on timely compliance.

Qualifications

• 2–3 years HR/administrative experience in home care or healthcare.
• Experience with onboarding, payroll and benefits processes.
• Strong organizational and communication skills.
• Attention to detail in recordkeeping.

Responsibilities

• Manage and renew HHA licenses; ensure compliance uploads in the system.
• Maintain employee records and process letters, verifications, and forms in Arla.
• Coordinate bilingual onboarding sessions, onboarding workflows, and new hire documentation.
• Prepare onboarding materials and ensure system access for new hires.
• Respond to payroll and benefits inquiries, update direct deposit and PTO records, and process WOTC submissions.
• Provide system support and retraining for HHAs on HHAeXchange and Arla.
• Collaborate with Compliance to ensure timely completion of all required training and certifications.

Skills

HR coordination

Documentation

Onboarding

Payroll

Benefits

Compliance

Organization

Communication

Education

High school diploma or equivalent

Associate degree in related field

Tools

HHAeXchange

Arla

Payroll systems

Job description

Eminence Home Care is seeking an HR Coordinator responsible for managing personnel documentation and supporting the agency's onboarding, payroll, and benefits processes. This role plays a key part in maintaining efficient day-to-day HR operations across multiple entities, including Acadia Bloomfield and Citadel at Home DBA Eminence Home Care.

• Manage and renew HHA licenses, ensuring all compliance requirements are current and accurately uploaded in the system
• Maintain organized employee records and compliance documentation; process employment letters, verifications, and student forms in Arla.
• Coordinate bilingual orientation sessions, onboarding workflows, and new hire documentation
• Prepare and distribute onboarding materials; ensure successful registration and system access for new hires.
• Respond to payroll and benefits inquiries, update direct deposit and PTO records, and process WOTC submissions.
• Provide system support and retraining for HHAs on softwares such as HHAeXchange and Arla.
• Collaborate with Compliance to ensure timely completion of all required training and certifications

Requirements

• High school diploma or equivalent; Associate degree in a related field preferred.
• Minimum 2-3 years of HR or administrative experience in Home Care, Healthcare, or PEO-based systems.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• High attention to detail and accuracy in recordkeeping

Benefits

• Health, Vision, Dental Benefits
• CVS Virtual Care: Accessible Care, when and where people need it , includes Mental Health Counseling
• Teladoc- 24/7 Doctor Support (phone or video)
• Voluntary Life Insurance
• Critical Illness, Group Hospital Indemnity, Accident Insurance
• LegalShield
• IDShield
• Pet Insurance
• Flexible Spending Account/Health Savings Account
• Commuter Benefits
• Employee Assistance Program/Health Concierge Services

About Us:

Our mission is to provide and restore client dignity and independence in their homes through individualized care plans in an effort to reduce caregiver role and stress on family members while avoiding nursing homes and assisted living facilities.

Eminence Home Care, an affiliate of Ultimate Care, is a licensed home care provider located in Connecticut, Maryland, New Hampshire, New Jersey & Pennsylvania. We offer comprehensive home care services where we lead with our hearts to offer top quality and empathetic home care services.

Why Work for Us?

At Eminence Home Care, we are dedicated to fostering a people-centric culture that is pivotal for success in the contemporary home care landscape. Our unwavering commitment begins with inspiring and empowering our employees to unleash their full potential. We actively pursue avenues to cultivate a dynamic learning environment, allowing our team members to explore and nurture their passions and talents. Our goal is to facilitate holistic growth, both personally and professionally, whether within the office or beyond. Join us on this journey of empowerment and achievement!

At Eminence Home Care and our affiliates, we're committed to creating a diverse, inclusive, and authentic workplace. If you're enthusiastic about the role but don’t meet every qualification in the job description, we encourage you to apply. You could be the ideal candidate for this or other roles!

Eminence Home Care is an equal opportunity employer committed to non-discrimination in hiring, valuing qualifications over factors such as race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, and sexual orientation. Eminence Home Care is dedicated to providing reasonable accommodations for individuals with disabilities and disabled veterans to foster an inclusive and accessible work environment. If you require accommodation, please inform us Eminence Home Care does not accept resumes from unsolicited search firms nor recruiters.