HR Coordinator

Yona Solutions; Des Plaines (IL); On-site; USD 42,000 - 66,000; Full time

Job summary

Yona Solutions is seeking an HR Coordinator to provide administrative and operational support across human resources programs. You will maintain employee records, process terminations, rehires, background checks, leaves, and offer letters, and assist with audits.

You'll partner with HR leadership and facilities to resolve routine employee matters, ensure accuracy, and maintain training and access systems while safeguarding confidential information in a fast-paced environment.

Qualifications

• Bachelor's degree in HR or related field or equivalent experience.
• At least two years of HR or administrative experience preferred.
• Strong computer skills including MS Excel, Word and PowerPoint.
• Experience with HRIS, LMS, or workforce-management systems preferred.
• SHRM-CP credential preferred; bilingual abilities favored.

Responsibilities

• Process terminations, rehires, background checks, leaves, and offer letters accurately and timely.
• Maintain employee records and HR master spreadsheets with accuracy.
• Prepare routine HR reports and assist with audits and compliance.
• Coordinate and track HR documentation across departments and facilities.
• Respond to routine HR inquiries and escalate when needed.

Skills

Organization

Communication

Confidentiality

Dependability

Professionalism

Attention to detail

Time management

Education

Bachelor's degree in HR or related field

2+ years HR/admin experience

SHRM-CP (preferred)

Bilingual (preferred)

Tools

MS Excel

MS Word

PowerPoint

HRIS / LMS / workforce-management systems

Job description

The HR Coordinator provides administrative and operational support across human resources programs and processes. This role maintains accurate employee information and records; coordinates transactions such as terminations, rehires, background checks, leaves of absence, and offer letters; supports compliance reporting and audits; and maintains assigned training and access systems.

The HR Coordinator partners with HR leadership and facility teams to resolve routine employee matters and ensure timely, accurate completion of HR activities.

ESSENTIAL JOB FUNCTIONS

• Processes employee terminations accurately and timely, including required system updates and documentation.
• Initiates, monitors, and documents background checks and applicable registry verifications.
• Prepares regular reports and additional reports when requested by HR leadership or other authorized team members.
• Completes routine HR, employee-file, and compliance audits; identifies missing or inaccurate information and follows through on corrections.
• Maintains Relias records, the HR master spreadsheet, and assigned access information in Prism.
• Coordinates and tracks union payments and related administrative documentation.
• Coordinates the administrative aspects of leaves of absence, maintains documentation, and communicates status updates to appropriate parties.
• Responds to unemployment insurance claims and submits requested information within established deadlines.
• Assists with preparing, reviewing, and issuing offer letters and related employment documentation.
• Maintains OSHA logs and supporting records in accordance with established procedures and applicable requirements.
• Responds to routine, low-level HR cases; documents actions taken and escalates matters when appropriate.
• Reviews the No Pay List, follows up with responsible parties, and helps resolve outstanding items.
• Completes updates to facility folders and helps ensure required HR documents are accurate, current, and properly organized.
• Processes rehires for non-salaried employees and confirms required approvals and documentation are complete.
• Coordinates the Choose My Gift program and related employee communications and records.
• Identifies recurring errors and trends and communicates findings to HR leadership to support process improvement and training.
• Participates in problem solving, special projects, and continuous improvement of HR processes.
• Communicates across departments and facilities to ensure timely completion of assigned tasks.
• Maintains confidentiality and protects sensitive employee and company information.
• Interacts appropriately with all personnel, guests, vendors, residents, and client staff.
• Complies with all industry, federal, and state guidelines pertaining to human resource practices.
• Represents Yona in a positive manner and is pleasant, tactful, courteous, and cooperative with supervisors, co-workers, residents, and client staff.
• Complies with all policies and procedures.
• Performs other HR Coordinator duties as assigned.

EDUCATION and EXPERIENCE

an equivalent combination of education, training and experience will be considered.

• Bachelor's degree in human resources or related field and/or equivalent experience preferred.
• At least two years of related human resources or administrative experience preferred.
• Strong computer skills required.
• MS Excel, Word, and PowerPoint experience required.
• Experience with HRIS, learning management, or workforce-management systems preferred.
• SHRM-CP credential preferred.
• Bilingual – Spanish, Creole, etc. preferred.

KNOWLEDGE, SKILLS and ABILITIES

which may be representative but not all inclusive of those commonly associated with this position.

• Attendance and Punctuality - Must be able to be at work on time. Ensures work responsibilities are covered when absent and meets all attendance standards and requirements.
• Adaptability - Must be able to function effectively in a fast-paced, rapidly growing, entrepreneurial environment.
• Communication - Must have strong verbal and written communication skills and communicate professionally with employees and leaders at all levels.
• Organization - Must be able to prioritize competing deadlines, maintain accurate records, and follow assignments through to completion.
• Confidentiality - Must use discretion and safeguard confidential employee and company information.
• Language Ability - Must be able to read, write, and speak English so as to be understood effectively by another individual and follow oral and written instructions.
• Reasoning Ability - Must be able to apply common-sense understanding to day-to-day tasks and recognize when an issue requires escalation.
• Customer and Personal Service - Must be pleasant, tactful, courteous, and responsive.
• Interpersonal - Must have the ability to cooperate with other employees and work effectively across departments and facilities.
• Quality Management - Must be able to accomplish responsibilities independently after the training period is completed while maintaining accuracy and attention to detail.
• Dependability - Completes tasks on time or notifies the appropriate person with an alternate plan. Must be a self-starter, flexible team player, and demonstrate a strong work ethic.
• Professionalism - Treats others with respect and consideration regardless of their status or position and accepts responsibility for own actions.
• Must provide a criminal background check.