Leave Of Absence Specialist

Aston Carter; Irvine (CA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid Time Off

Job summary

Aston Carter is seeking a Leave of Absence Specialist based in Irvine, CA for a contract-to-hire position at our corporate headquarters. You will manage LOA claims, coordinate with a third‑party administrator, and ensure compliance with federal and state regulations while delivering strong customer service.

Responsibilities include investigating issues with EDD and approvals, auditing data in HRIS and Excel, and supporting HR with accommodations and inquiries from state agencies and insurers.

Qualifications

• 1-2 years of HR experience with focus on leave management (FMLA, workers' comp).
• Experience handling leave processes and third-party administration.
• Knowledge of HRIS systems and Excel (pivot tables).

Responsibilities

• Handle escalations related to leave management and investigate issues with approvals.
• Oversee leave of absence claims with third-party administrator support.
• Track and analyze leave data using HRIS and Excel.
• Respond to state agencies and insurance requests regarding plans and leaves.
• Provide excellent customer service via phone, email, and mail.
• Audit LOA data for compliance and accuracy.
• Coordinate accommodations with managers and HR.

Skills

HR experience

Leave management

HRIS systems

Excel proficiency

Investigation skills

Customer service

Tools

Microsoft Excel

Pivot Tables

Job description

Job Title: Leave of Absence SpecialistJob Description

We are seeking a dedicated Leave of Absence Specialist to manage and oversee leave of absence claims, providing essential customer service and ensuring compliance with federal and state regulations. This role involves close collaboration with various departments and requires strong analytical and communication skills.

Responsibilities

• Handle escalations related to leave management, such as investigating issues with EDD approvals and preemptive terminations.
• Provide oversight of leave of absence claims with support from a third-party administrator.
• Track and analyze leave of absence data using our internal HRIS system and Excel.
• Respond to requests from state agencies and insurance companies regarding company plans, state-paid disability, and leave programs.
• Provide excellent customer service by promptly responding to inquiries via phone, email, and mail.
• Support day-to-day outsourced Leave of Absence administration and maintain relationships with Human Resources, workers compensation, and corporate counsel.
• Engage with managers and Human Resources to document reasonable accommodations.
• Manage the LOA inbox, responding to inquiries and escalated issues.
• Audit the leave spreadsheet to ensure compliance and accuracy.
• Follow up with employees whose leaves are ending to confirm return dates.
• Attend ongoing training on Leave of Absence topics to ensure compliance.

Essential Skills

• 1-2 years of HR experience.
• 1-2 years of experience in leave management (FMLA, workers' compensation, etc.).
• General understanding of leave processes.
• Experience with third-party companies processing leaves.
• Knowledge of HRIS systems.
• Proficiency in Microsoft Excel, including pivot tables and spreadsheets.

Additional Skills & Qualifications

• Employee relations or benefits knowledge is a plus.
• Basic computer skills.

Work Environment

This position is based in our corporate headquarters located in a newly established office space in Irvine. The environment is professional, with exposure to C-level executives from corporate finance, legal, HR, and other departments. This role is 100% on-site with flexible start times post-training. The team is small and collaborative, working with a large volume of data. Training hours are from 8 AM to 5 PM, and there is flexibility in working hours afterward, with an 8-hour workday and options for lunch breaks. The manager values a go-getter attitude and willingness to learn, fostering a supportive and team-oriented atmosphere.

Job Type & Location

This is a Contract to Hire position based out of Irvine, CA.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Irvine, CA.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

Workplace Type

This is a fully onsite position in Irvine,CA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.