HR Coordinator

Bright Event Rentals LLC; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Company-Paid Life Insurance

Short-Term & Long-Term Disability

Telehealth & Wellness

Job summary

Bright Event Rentals LLC in Austin, Texas, is seeking a Human Resources Coordinator to support team members across the employment lifecycle, from hiring and onboarding through benefits, compliance, and employee relations. The role involves travel across Texas and close collaboration with payroll, IT, and management to keep people operations running smoothly.

You'll onboard and train staff, assist with recruitment, oversee I-9 compliance, administer benefits, and handle investigations and

Qualifications

• Bilingual in Spanish (read, write, speak) to support a diverse team.
• Detail-oriented with strong written and verbal communication.
• Working knowledge of employment laws and confidential information handling.
• Able to travel across Texas with short notice.
• Proficiency with Word, Excel, Outlook, and Zoom.

Responsibilities

• Coordinate onboarding and training for all Team Members.
• Support talent acquisition by scheduling interviews and moving candidates through the hiring process.
• Maintain I-9 compliance and accurate records for all Team Members.
• Administer benefit enrollment and respond to benefit questions.
• Track completion of compliance training (monthly safety and harassment prevention).
• Partner on employee investigations and employee relations matters, documenting steps.
• Prepare termination packets and review separation agreements as needed.
• Collaborate with HR, IT, and Payroll to process pay changes, promotions, transfers, and terminations.
• Support leave of absence processes (PDL, CFRA, ADA) including documentation and tracking.
• Guide Team Members through Paylocity self-service and troubleshoot issues.

Skills

Bilingual in Spanish

Detail-oriented

Strong communication

Discretion with confidential info

Tools

Paylocity

Microsoft Office

Zoom

Job description

Description

About Us

From weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly.

We believe extraordinary events start with extraordinary people. If you take pride in your work, enjoy collaborating with a supportive team, and want to be part of something bigger, you’ll feel at home here.

About the Job

The Human Resources Coordinator is a central point of support for Team Members across the entire employment lifecycle—from hiring and onboarding through benefits, compliance, and everyday employee relations. This role ensures Team Members receive accurate, timely, and confidential support so they can focus on delivering exceptional events. Working closely with managers, Payroll, IT, and the regional HR team, this role keeps people operations running smoothly and consistently across locations. The role is based in Austin and supports all of our Texas locations, so travel is a must.

What You’ll Do

• Coordinate onboarding and training for all Team Members, setting them up for success from day one
• Support talent acquisition by scheduling interviews and moving candidates through the hiring process
• Maintain I-9 compliance and keep accurate, up-to-date records for all Team Members
• Administer benefit enrollment and status changes, and answer Team Member benefit questions
• Track completion of compliance training, including monthly safety and harassment prevention
• Partner on employee investigations and employee relations matters, documenting each step
• Prepare termination packets and draft or review separation agreements as needed
• Collaborate with HR, IT, and Payroll to process pay changes, promotions, transfers, and terminations
• Support leave of absence processes (PDL, CFRA, ADA), including documentation and tracking
• Guide Team Members through Paylocity self-service and troubleshoot basic system issues

What Makes Us Special

Compensation and Benefits

• Competitive pay
• Paid time off and company holidays
• Comprehensive benefits package including:
• Medical, Dental, and Vision Insurance
• Company-Paid Basic Life and AD&D Insurance
• Short-Term and Long-Term Disability
• Telehealth and Wellness programs
• Flexible Spending Accounts (FSAs)
• Employee Assistance Program
• 401(k) with employer matching

Our Culture & Work

• A team that has your back: We work across sales, warehouse, logistics, and operations to make every event successful. When challenges come up, our team’s step in and support each other.
• Work that creates real moments: Every event represents something meaningful—a wedding, a celebration, a milestone, or a major gathering. Our work helps create experiences people remember for years.
• Pride in craft and reliability: We deliver consistently and professionally. Our team cares about the details, the quality of our products, and the experience we provide.
• Opportunities to grow: As we continue to expand, we invest in development, training, and career growth across roles, departments, and locations.
• Innovation and creativity: We encourage fresh ideas and empower our teams to find new ways to deliver exceptional events.
• Fun with impact: We work hard, support each other, and take pride in being part of something meaningful.

Requirements

What You Bring

Required

• Detail-oriented, highly organized approach with strong written and verbal communication skills
• Bilingual in Spanish—read, write, and speak—to support a diverse team
• Working knowledge of employment laws and proven discretion handling confidential information
• Able to travel to various locations across Texas, sometimes with little notice
• Proficiency with Word, Excel, Outlook, and Zoom

Nice to Have

• HR experience in event rentals, hospitality, or event production
• Familiarity with Paylocity or a similar HRIS and self-service platform
• Experience coordinating training, interviews, and employee engagement across multiple locations