HR & Campus Assistant

Buckley; Los Angeles (CA); On-site; USD 28,413 - 40,467; Full time

Job summary

The Buckley School in Los Angeles seeks an intellectually curious, self-directed HR & Campus Assistant to support HR operations and keep campus operations running smoothly. This dual-role involves onboarding, payroll support, data management, and student-focused campus supervision.

Ideal candidates will have a Bachelor's degree and 2–3 years of administrative experience, with strong Excel/Google Workspace skills and experience with Paycom. The role demands confidentiality and punctuality.

Qualifications

• Bachelor's degree required.
• 2–3 years administrative experience, ideally with HR exposure.
• Proficiency with Google Workspace and Excel; comfortable with Paycom and other HR platforms.
• Commitment to diversity, equity, and inclusion in education.

Responsibilities

• Draft job postings, get approval, and post on boards.
• Send onboarding emails to new hires.
• Collect new hire paperwork and order background checks.
• Coordinate Day 1 logistics with IT, Security, and facilities.
• Maintain and audit digital employee files and HR reports.
• Handle Paycom issues and password resets.
• Update organizational charts and track payroll-related items.
• Assist with campus supervision and safety-related tasks.
• Support faculty and student-centered activities as needed.

Skills

Initiative

Confidentiality

Strong communication

Time management

Interpersonal skills

Education

Bachelor's degree

Tools

Paycom

Blackbaud

Google Workspace

Excel

Job description

The Buckley School is a dynamic, nurturing learning community committed to equity and inclusion, and as such, seeks to hire talented employees with diverse backgrounds.

HR & Campus Assistant

The Buckley School, Los Angeles' oldest K-12 all-gender learning institution has an opening for an intellectually curious, self-directed, and highly dependable HR & Campus Assistant. This dual-function role is designed for a fast-learning individual who thrives in a dynamic environment. You will divide your day between performing administrative tasks in our HR department and maintaining an orderly, safe, and welcoming environment for our students across campus. The ideal candidate combines critical thinking and technical fluency with warm interpersonal boundaries, impeccable confidentiality, and absolute punctuality.

HR ASSISTANT

ESSENTIAL FUNCTIONS

• Draft job postings, obtain approval from Head of School (HOS), and post open positions on relevant job boards.
• Send welcoming onboarding emails to ensure new hires feel supported from day one.
• Collect completed new hire paperwork, and order background checks.
• Coordinate Day 1 logistics by notifying IT, Security, and facilities regarding start dates, arrival times, and parking arrangements.
• Add new hire information into tracking spreadsheets and systems accurately.
• Convert existing paper employee files into secure digital formats.
• Create, maintain, and audit digital employee files and conduct ongoing document filing.
• Serve as a point of contact for routine Paycom user issues (e.g., password resets, basic troubleshooting).
• Update organizational charts regularly and run routine or custom HR reports as needed.
• Send periodic timecard approval reminders to both employees and managers.
• Proactively contact managers regarding late timecard approvals to ensure timely payroll processing.
• Monitor and track completion of mandatory training, policy acknowledgements, and employee evaluations; issue timely reminders for overdue items.
• Assist with distributing and collecting signed job descriptions.
• Prepare new hire and termination folders
• Serve as a reliable contact for answering standard employee HR inquiries.
• Take accurate notes during confidential disciplinary meetings and internal investigations.
• Draft and send approved company-wide HR communications and notices.
• Other duties as assigned.

CAMPUS ASSISTANT

ESSENTIAL FUNCTIONS

• Provide supervision around campus to ensure compliance with school protocols for the safety and wellbeing of all students
• Help monitor occupancy in the library during early morning hours
• Assist with carpool during arrival and dismissal
• Supervise study hall, lunch and recess
• Help cover classes if needed
• Other duties around campus as assigned

SKILLS AND ABILITIES

• Sees what needs to be done and takes initiative without requiring step-by-step direction. Anticipates upcoming operational needs and deadline bottlenecks
• Quick to master new technical systems and software (Paycom, Blackbaud, Google Workspace, Excel), interpret school policies, and independently resolve administrative puzzles
• Punctual for time-blocked student supervision duties while balancing precise execution on time-sensitive HR cycles
• Demonstrates exceptional judgment and professional boundaries when handling confidential employee records, payroll data, and personnel discussions
• Models the highest standards of professionalism and creates warm, uplifting, and trusting learning environments and working relationships marked by humor, positivity, humility, empathy, and excellent emotional intelligence
• Demonstrates great individual integrity, initiative, self-awareness, commitment to personal and professional growth, and the ability to receive and apply feedback
• Demonstrates adaptability, dependability, good judgment, strong social skills and the ability to read, assess, imagine, evaluate, calculate, & make wise decisions
• Demonstrates strong communication skills in person, in writing, by phone, and through other electronic means (such as Zoom)
• Knowledge of Google Drive (Sheets and Docs), Blackbaud/Education Edge, and the ability to learn new and evolving technology

QUALIFICATIONS & REQUIREMENTS

• Bachelor's degree required.
• At least 2–3 years of administrative experience, ideally with exposure to Human Resources. Experience working with K-12 students is preferred
• Strong hands-on proficiency with Google Workspace/Microsoft Office (especially Excel/Sheets) and comfort learning enterprise HRIS software (Paycom) and other HR platforms
• Demonstrated understanding of and commitment to diversity, equity, and inclusion in an educational setting
• Ability to stand and walk around campus for extended periods during supervision duties

COMPENSATION

$25.00 per hour

The base salary is separate from fringe benefits, such as retirement contributions, daily lunch, on-site parking, contributions to medical, dental, vision, life/AD&D plans, our generous time off policy, or potential stipends (for eligible employees). Our pay ranges are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at The Buckley School, your actual base salary will be determined by your education and experience.

ABOUT THE SCHOOL

The Buckley School proudly carries on the mission of its founder, Dr. Isabelle Buckley, who in 1933 set out to provide students with an education characterized not only by academic excellence, but also a sense of self-esteem, responsibility, and character. An independent, all-gender day school for students in kindergarten through grade 12, providing students with a program based on critical thinking, creative self-expression through arts, physical development, and moral education lies at the heart of Buckley's ethos.

At The Buckley School, faculty and staff believe in their students, see their capacity for growth, and nurture their ability to create and evaluate. Students are honored for their diverse backgrounds and admired for their ability to lead with empathy and courage. Inspired by its mission, the Portrait of a Graduate, Dr. Buckley's Four-Fold Plan - education with equal emphasis on Academics, the Arts, Athletics, and Moral Education - and the Buckley Commitment of Honesty, Loyalty, Respect, Kindness, Self-Reliance, and Self-Discipline, faculty uplift students, partner with parents, and build community every day.