HR Business Operations Coordinator

Vanbaalen Consulting; Commerce Charter Township (MI); Presencial; USD 40.000 - 65.000; Jornada completa

Descripción de la vacante

VanBaalen Consulting Group seeks an organized HR & Business Operations Coordinator to support HR, admin, project workflows, and marketing activities across multiple clients. You will help manage schedules, maintain records, onboard/offboard staff, and ensure timely follow-up on action items.

The role requires discretion with confidential information, strong communication, and comfort using Microsoft 365 or Google Workspace. This is a full-time on-site position based in Michigan.

Formación

• Experience in administrative support, HR coordination, business operations, project coordination, or a related role.
• Ability to organize multiple projects, manage deadlines, and follow through with limited reminders.
• Strong written communication, proofreading, and interpersonal skills.
• High attention to detail and commitment to accurate work.
• Discretion handling confidential information and data.
• Willingness to learn new software and work across client systems.
• Proficiency with Microsoft 365 and/or Google Workspace including calendars, docs, sheets, and shared files.

Responsabilidades

• Administrative and business support: schedule management, meeting coordination, agendas, notes, action items, and document organization.
• HR and client coordination: onboarding/offboarding support, job descriptions, forms, trackers, and communications.
• Project and workflow coordination: maintain plans, deadlines, and status updates for multiple clients.
• Marketing, social media, and events: draft content, assist with materials, and track outreach and events.

Conocimientos

Administrative support

HR coordination

Project coordination

Written communication

Attention to detail

Discretion with confidential info

Multi-client support

Herramientas

Microsoft 365

Google Workspace

Calendar management

Descripción del empleo

Job Description

Job Description

We are seeking a highly organized, detail-oriented HR & Business Operations Coordinator to join our team. This pivotal role combines human resources management with operational support to keep the organization running smoothly.

Working closely with the consulting team, you will play a pivital role in helping to keep client work, internal projects, schedules, communications, and business development activities organized and moving forward. The role requires someone who can anticipate needs, follow through on commitments, communicate professionally, and handle confidential information with discretion.

The ideal candidate enjoys supporting people, bringing structure to a busy environment, and balancing recurring responsibilities with changing priorities. Working closely with the consulting team, this person will help keep client work, internal projects, schedules, communications, and business development activities organized and moving forward. The role requires someone who can anticipate needs, follow through on commitments, communicate professionally, and handle confidential information with discretion.

The ideal candidate enjoys supporting people, bringing structure to a busy environment, and balancing recurring responsibilities with changing priorities.

Administrative and Business Support

• Manage scheduling, meeting coordination, calendar updates, and reminders.
• Prepare meeting agendas, take notes, track action items, and follow up on outstanding commitments.
• Organize documents, electronic files, contact information, and business records.
• Draft, proofread, and format correspondence, presentations, reports, and other materials.
• Help organize incoming requests and identify items requiring the consulting team’s attention.
• Coordinate event registrations, travel arrangements, and other business logistics as needed.
• Anticipate upcoming needs and proactively address routine administrative matters.

HR and Client Coordination

• Support HR services for multiple clients by maintaining organized records, trackers, and documentation.
• Assist with onboarding, offboarding, interview scheduling, and employee communications.
• Prepare and update job descriptions, job postings, forms, checklists, and other HR materials under the consulting team’s direction.
• Track HR deadlines, outstanding documents, and assigned follow-up activities.
• Assist with data entry, document collection, and updates in client HR and project management systems.
• Respond to routine administrative questions using approved information and elevate sensitive or complex matters to the appropriate consultant.
• Protect confidential employee, client, payroll, and business information.

Project and Workflow Coordination

• Maintain project plans, task lists, deadlines, and status updates across multiple clients.
• Break projects into actionable steps and follow up with the appropriate people.
• Identify missing information, scheduling conflicts, and potential delays early.
• Help prioritize competing requests and keep the consulting team informed of outstanding items.
• Create and improve checklists, templates, filing systems, and administrative processes.
• Support accurate tracking of completed work and information needed for client billing.

Marketing, Social Media, and Events

• Maintain a social media calendar and draft, schedule, and publish approved content.
• Help turn the consulting team’s ideas and expertise into social posts, newsletters, and marketing materials.
• Assist with basic graphics, presentation materials, and website content updates.
• Research networking opportunities, community events, professional associations, and potential business relationships.
• Attend selected networking, community, or business events and represent the company professionally.
• Coordinate event materials, contact tracking, and follow-up communications.
• Maintain prospect and business development records.

Qualifications

• Experience in administrative support, HR coordination, business operations, project coordination, or a related role.
• Demonstrated ability to organize multiple projects, manage deadlines, and follow through with limited reminders.
• Strong written communication, proofreading, and interpersonal skills.
• High attention to detail and commitment to accurate work.
• Sound judgment and discretion when handling confidential information.
• Comfort learning new software and working across multiple client systems.
• Proficiency with Microsoft 365 and/or Google Workspace, including calendars, documents, spreadsheets, and shared files.
• Willingness and ability to attend agreed-upon business events, including occasional events outside standard business hours.

Preferred Qualifications

• Experience supporting a business owner, consultant, or professional services firm.
• Familiarity with HR processes and employee documentation.
• Experience with project management tools, HR systems, or timekeeping platforms.
• Experience managing business social media accounts and creating content in Canva.
• Experience supporting multiple clients or competing stakeholder priorities.

What Success Looks Like

• Calendars, records, and project trackers are accurate and current.
• Deadlines and action items receive timely follow-up.
• Documents are professional, complete, and carefully reviewed.
• Clients, employees, and business contacts receive clear, courteous communication.
• Marketing activities occur consistently.
• The consulting team can delegate work confidently and spend more time on consulting, client relationships, and business growth.

VanBaalen Consulting Group is an equal opportunity employer.