HR Associate I

AAON, Inc.; Redmond (WA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid time-off

Paid holidays

Healthcare insurance & Health Savings

Profit sharing or Annual IncentivePlan

Bonus

Premium 401(k) plan

Job summary

AAON, Inc. is seeking an entry-level Human Resources Associate I to provide support across core HR functions and serve as a first point of contact for employees, applicants, and visitors.

You will assist with administrative processes, maintain records, support employee lifecycle activities, and help ensure compliant, efficient daily operations while developing foundational HR knowledge.

Qualifications

• Entry-level HR support with record-keeping responsibilities.
• Familiar with onboarding processes and data entry tasks.
• Ability to handle confidential information and maintain privacy.

Responsibilities

• Greet employees, applicants, and visitors and provide a welcoming experience.
• Assist with administrative HR tasks, document processing, data entry, and record maintenance.
• Support onboarding activities, including preparing materials and coordinating orientations.
• Maintain accurate employee records and ensure policy compliance.
• Respond to basic inquiries and route complex questions appropriately.
• Assist with scheduling interviews and HR activities.
• Support routine communications and documentation distribution.

Skills

Communication skills

Confidentiality

Organizational skills

Attention to detail

Interpersonal skills

Microsoft Office

Recordkeeping

Education

Associate or Bachelor's in HR/Business

Tools

HRIS

MS Office Suite

Job description

Job Description

The Human Resources Associate I provides entry-level support across core human resources functions while serving as an initial point of contact for employees, applicants, and visitors. This role contributes to departmental objectives by assisting with administrative processes, maintaining accurate records, and supporting employee lifecycle activities. The Human Resources Associate I works closely with team members to ensure efficient daily operations and a positive employee experience. This position focuses on developing foundational HR knowledge while supporting compliance and process consistency.

Primary Duties

• Greet and assist employees, applicants, and visitors, providing a professional and welcoming experience.
• Support administrative human resources activities, including document processing, data entry, and record maintenance.
• Assist with onboarding activities such as preparing materials, scheduling orientations, and coordinating new hire processes.
• Maintain and update employee records to ensure accuracy and compliance with company policies.
• Respond to basic employee inquiries and direct more complex questions to appropriate team members.
• Assist with scheduling interviews, meetings, and human resources activities.
• Support the preparation and distribution of routine communications and documentation.
• Follow established procedures to support consistent and compliant human resources operations.
• Provide support for filing, scanning, and organizing human resources documentation.
• Assist with audit preparation and compliance-related tasks.
• Support recruitment and hiring activities as needed.
• Participate in training and development opportunities to build HR knowledge and skills.
• Performs other duties as assigned.

Job Requirements

• Requires a high school diploma or general education degree (GED);
• 0+ years of experience in human resources, administrative support, or a related field, Or any combination of education and experience, which would provide an equivalent background.
• Associate or Bachelor's degree in Human Resources, Business Administration, or a related discipline preferred.

Knowledge, Skills, and Abilities

• Basic understanding of office procedures and administrative tasks.
• Strong communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail and organizational skills.
• Ability to follow instructions and established processes.
• Willingness to learn and develop human resources knowledge.

Essential and Physical Functions

• Ability to communicate effectively in written and verbal formats.
• Ability to manage multiple tasks and prioritize work.
• Ability to follow directions and work under supervision.
• Prolonged periods of sitting or standing while performing administrative tasks.
• Occasional lifting of materials or supplies up to 20 pounds.

Work Environment

Perform all tasks in a professional office setting. Frequent interaction with employees, applicants, and visitors. Fast-paced environment requiring flexibility and adaptability. Collaboration with human resources team members and other departments. Compliance with all company policies and procedures to maintain a safe and professional work environment.

Disclaimer

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Benefits and Compensation Summary

• Tuition reimbursement
• Paid time-off
• Paid holidays
• Healthcare insurance & Health Savings Accounts
• Profit sharing or Annual Incentive Plan
• Bonus
• Premium 401(k) plan

About the Company

At AAON and BASX, we're driven by a shared commitment to innovation, performance, and sustainability. Since 1988, AAON has been at the forefront of the HVAC industry, delivering cutting-edge solutions for commercial and industrial indoor environments. Since joining forces with AAON in 2021, BASX has built on that foundation with highly engineered, custom solutions for critical environments including cleanrooms, data centers, and laboratories where precision and reliability matter most. Together, we design and manufacture highly configurable systems tailored to each application, ensuring our customers achieve exceptional efficiency, performance, and long-term value. Join us in shaping smarter, more sustainable environments for the future.