HR Assistant (Temporary Part-Time)

Comcap; Cranston (RI); On-site; USD 21,000 - 30,000; Part time

Job summary

CCAP is seeking an HR Assistant in Cranston, RI to support recruitment and onboarding activities. You will post jobs, schedule interviews, conduct reference checks, and handle data entry, filing, and administrative tasks.

The role is temporary, part-time (16–29 hours/week) with a flexible schedule. A high school diploma and strong organizational and interpersonal skills are required; proficiency with Microsoft Office is expected. Prior HR experience is a plus.

Qualifications

• High school diploma or equivalent required.
• Current student or recent graduate in HR, Business Administration, or related field.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.

Responsibilities

• Post job postings and recruit for open positions in ATS and other applicable programs.
• Schedule interviews and complete reference checks.
• Assist Hiring managers in all aspects of recruitment.
• Complete new hire onboarding and process all requirements with newly hired staff.
• Process background checks, clearances, and E-verify as needed.
• Complete onboarding and tracking for all internships, volunteers, and clinical placements.
• Assist with new employee orientation when needed.
• Track all employee required information based upon grant requirements.
• Ensure processes comply with federal and state law.
• Assist in maintaining a human resource system that meets management information needs.
• Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
• Data entry, filing, and other administrative duties.
• Maintain excel spreadsheet with recruitment/new hire data.
• Individual must be able to work without the benefit of direct supervision and to manage multiple priorities.
• Provide reports and follow up with information needed.
• Other duties as assigned.

Skills

Organizational skills

Communication skills

Confidentiality

Multi-tasking

Microsoft Office

Customer service

Education

High school diploma

Pursuing or recent graduate in HR/Business Administration

Tools

Microsoft Office Suite

Job description

Description

WE ARE HIRING….

CCAP's Mission is to empower all people and communities, challenged by poverty and social and cultural barriers, through advocacy, education, and access to high quality health and human services.

JOB SUMMARY:

The HR Assistants main role will be recruitment and onboarding. The HR Assistant will assists in human resources activities such as recruitment, onboarding, job posting, interviews, reference checks, data entry, filing, and other administrative tasks.

Requirements

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent required.
• Current student, recent graduate, or individual interested in pursuing a career in Human Resources, Business Administration, or a related field.
• Strong organizational, communication, and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Detail-oriented with the ability to manage multiple priorities.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Prior HR, administrative, or office experience is a plus, but not required.
• Provide/maintain all required immunizations and/or vaccinations.
• Complete all required background checks.

Preferred Qualifications

• Previous internship, coursework, or other exposure to Human Resources is a plus.
• Experience working with HRIS or payroll systems is a plus.
• Experience working in a non profit HR a plus.

Work Schedule Demands:

• Temporary, Part-Time 16-29 hours per week
• Due to the nature of the work and level of responsibility, this individual maintains a flexible schedule that can be adjusted as needed.

Confidentiality of Information:

Has unrestricted access to CCAP Employee records. Will maintain the confidentiality of all materials in accordance with State and Federal laws and CCAP policies and procedures.

KEY RESPONSIBILITIES:

• Post job postings and recruit for open positions in ATS and other applicable programs.
• Schedule interviews and complete reference checks.
• Assist Hiring managers in all aspects of recruitment.
• Complete new hire onboarding and process all requirements with newly hired staff.
• Process background checks, clearances, and E-verify as needed.
• Complete onboarding and tracking for all internships, volunteers, and clinical placements.
• Assist with new employee orientation when needed.
• Track all employee required information based upon grant requirements. (PPD, CANTS, BCI, MMR, etc)
• Ensure processes comply with federal and state law.
• Assist in maintaining a human resource system that meets management information needs.
• Oversees the analysis, maintenance, and communication of records required by law or local governing bodies, or other departments in the organization.
• Data entry, filing, and other administrative duties.
• Maintain excel spreadsheet with recruitment/new hire data.
• Individual must be able to work without the benefit of direct supervision and to manage multiple priorities.
• Provide reports and follow up with information needed.
• Other duties as assigned.

PHYSICAL EFFORT / ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and to talk to hear. The employee frequently is required to use hands, fingers, handle or feel objects, tools or controls and reach with hands and arms. The employee is occasionally required to stand, bend, squat, and walk. The employee must occasionally lift and / or move up to 15 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The environment is a business office environment.

CCAP strives to cultivate and sustain a workforce devoted to providing compassionate and respectful care to all patients and clients. We are an Equal Opportunity Employer, committed to providing equal employment opportunities to all employees and applicants for employment without regard to any characteristic protected by federal, state, or local law.