HR Assistant - Sheriff's Office

Fort Bend; Richmond (TX); On-site; USD 42,000 - 45,000; Full time

Job summary

Fort Bend County Sheriff’s Office is seeking an HR Assistant to provide administrative support to the Human Resources division in Richmond, TX. The role involves greeting visitors, handling inquiries about vacancies, and guiding applicants through the process.

You will review applications, maintain records, assist with testing and posting duties, and help ensure compliance with state regulations. Requires strong communication and organizational skills.

Qualifications

• U.S. Citizen or U.S. Permanent Resident
• Two years of college or technical school (experience may substitute)
• Experience in HR or government processes preferred
• Strong computer, writing and organizational skills
• Familiar with MS Word, Excel and PowerPoint preferred

Responsibilities

• Provides administrative support to the Human Resources division.
• Serves as first point of contact for visitors and calls; guides inquiries on job vacancies and application status.
• Reviews and audits employment applications for accuracy and completeness.
• Maintains applicant records and databases; assists with interview scheduling.
• Administers tests for dispatcher applicants and other required screenings.

Skills

Strong communication

Typing skills

Organizational skills

Mathematical skills

Education

High School Diploma/GED

Two years of college or technical school

Bachelor’s Degree preferred

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Provides operational and administrative support to the Human Resources division within the Sheriff’s Office. Participates in planning of programs, policies or objectives for own work group and department.**Essential Duties and Responsibilities** * Serves as the first point of contact for visitors, applicants, and the public; answers telephone calls, responds to inquiries regarding job vacancies, the application process, and application status, and directs individuals to the appropriate employee or department. * Provides applicants with instructions for completing preliminary employment applications; reviews and audits completed applications for accuracy and completeness. * Reviews and evaluates employment applications, documents applicants processed, maintains applicant records and databases, and makes recommendations for interview board consideration. * Administers CritiCall testing for dispatcher applicants and Nelson-Denny testing as needed. * Assists with coordinating external job postings with the Human Resources Department and prepares and distributes internal job postings to appropriate divisions. * Prepares and maintains application packets, new hire packets, separation/termination packets, TCOLE-required documents, forms, and supporting attachments; ensures current forms are available and assists with tracking required documentation. * Prepares correspondence, forms, and other documentation required by TCOLE to maintain compliance with applicable state regulations, rules, and licensing requirements. * Maintains current TCOLE licensing and certification records and performs periodic verification of employee certification information with the appropriate departments. * Maintains and updates personnel files, internal databases, logs, and other Human Resources records; performs routine filing, document routing, and scanning of personnel records into OnBase. * Assists with tracking FMLA and Workers’ Compensation leave for department employees and completes required certification and supporting documentation. * Prepares monthly and other assigned reports and maintains accurate records necessary for departmental reporting requirements. * Receives and distributes subpoenas to the appropriate employee or department and maintains appropriate documentation as required. * Provides general administrative and Human Resources support, including responding to information requests, routing documents, maintaining records, and assisting with other personnel-related functions as assigned. * Participates in activities and performs duties related to emergency management during a local state of disaster, as directed by appropriate County management.**Minimum Requirements*** U.S. Citizen or U.S. Permanent Resident* High School Diploma/GED* Valid Texas Driver’s License* Two years of college or technical school (experience may substitute for the college/technical school requirement at a 2-1 substitution above the experience requirement.) Bachelor’s Degree preferred.* One-year job-related HR experience. Familiar with County procedures and policies preferred.* Strong computer skills and typing skills.* Superior Communication, writing and organizational skills. Strong mathematical skills. Familiar with MS Word, Excel and PowerPoint preferred.**\\*\\*\\*IMPORTANT – TESTING REQUIREMENT (PLEASE READ)****All applicants must schedule and complete the Nelson-Denny Reading Test prior to moving forward in the hiring process.** **Applicants MUST contact the Sheriff’s Office Human Resources to schedule the test before proceeding.** Do **Not** wait until later in the process.**\\*\\*How to Schedule Your Test\\*\\***Contact the **Sheriff’s Office** **Human Resources** directly **Monday-Friday between the hours of 8:00am-4:00pm****\\*Nelson Denny Test – Call to schedule: (Penni Fields) 281-238-1586 or (J.R. Galvan) 281-238-1587.**Nelson Denny Test: 35 MinutesLocation (Gus George Academy Building):Fort Bend County Sheriff’s OfficeHuman Resources1521 Eugene Heimann Circle, Suite 144Richmond, Texas 77469**SALARY RANGE:** $20.71 per hour**CLOSING DATE:** Upon filling position**All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.**