HR Assistant & Payroll Clerk New

LotLinx, Inc.; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Flexible Time Off

Competitive compensation and benefits

Career development opportunities

Job summary

Lotlinx, Inc. is seeking an HR Assistant & Payroll Clerk to support the People Operations team in payroll processing for the US and Canada, and to handle HR administration tasks.

The role reports to the Senior Manager, People Operations, and offers on-site work in West Palm Beach, FL, with a path for hands-on growth in payroll and HR. Responsibilities cover payroll entry, new-hire and termination processing, benefit enrollments, I-9/E-Verify, and maintaining accurate employee records, while

Qualifications

• 1-3 years of experience in payroll, HR administration, accounting support, or a similar office role.
• High school diploma or equivalent.
• Experience with an HRIS or payroll system (Rippling, ADP, Paychex, or similar).
• Strong data-entry accuracy and comfort with Excel or Google Sheets (sorting, filtering, basic formulas).
• Proven discretion with confidential employee and pay information.
• Ability to work full-time on-site in West Palm Beach, FL.

Responsibilities

• Payroll Clerk (approximately 50%): collect, review, and enter timesheets, hours, and pay changes ahead of each US and Canadian payroll cutoff; enter new hires, terminations, and pay changes in the payroll system; prepare inputs for review; run pre-payroll audit reports; assist with year-end tasks and tax notices.
• HR Assistant (approximately 50%): prepare and send new-hire paperwork; complete I-9 verification and E-Verify; update employee records in Rippling; set up orientation and IT access; process offboarding; manage benefits enrollments and monthly invoices; pull headcount and turnover reports.

Skills

Payroll experience

HR administration

Data entry

Excel/Google Sheets

Confidential information handling

On-site work West Palm Beach, FL

Education

High school diploma

Associate degree in HR or related (preferred)

Tools

Rippling

ADP

Paychex

HRIS

Job description

Since our founding in 2012, Lotlinx has consistently pioneered advancements in the automotive landscape. We specialize in empowering automobile dealers and manufacturers by providing cutting-edge data and technology, delivering a distinct market advantage for every single vehicle transaction. Today, we stand as the foremost automotive AI and machine learning powered technology, excelling in digital marketing, risk management, and strategic inventory management.

Lotlinx provides employees with a dynamic work environment that is challenging, team-oriented, and full of passionate people. We offer great incentives to our employees, such as competitive compensation and benefits, flex time off, and career development opportunities.

Job Summary

The HR Assistant & Payroll Clerk supports the People Operations team with: preparing and checking payroll data for the US and Canada, and handling the administrative side of HR. That includes new-hire paperwork, employee records, benefits forms, and filing. You will work under the guidance of the Senior Manager, People Operations, and often be the first person employees contact with routine pay and HR questions. This role is a good fit for someone early in their payroll or HR career who wants hands-on experience in both.

Key responsibilities

Payroll Clerk (approximately 50%)

• Full-time, Monday to Friday, in our West Palm Beach, FL office or Chandler, AZ. Workloads are heavier around payroll dates, year-end (December-February), and open enrollment.
• Collect, review, and enter timesheets, hours, and pay changes ahead of each US and Canadian payroll cutoff.
• Enter new hires, terminations, and pay, deduction, and direct-deposit changes in the payroll system.
• Prepare commission, bonus, and expense reimbursement inputs for review.
• Run pre-payroll audit reports and flag discrepancies for the Senior Manager to resolve before approval.
• Help prepare off-cycle payroll inputs for final pay and severance.
• Track deductions such as 401(k), RRSP, benefits, garnishments, and parking.
• Assist with payroll-to-general-ledger reconciliations and gather support documents for Finance.
• File and track payroll tax notices, agency letters, and audit requests.
• Help with year-end tasks: W-2 and T4 data checks, Records of Employment (ROEs), and employee address updates.
• Answer routine pay stub, direct deposit, and tax form questions, and elevate complex questions.

HR Assistant (approximately 50%)

• Prepare and send new-hire paperwork, collect forms (I-9, W-4, TD1, direct deposit), and follow up on missing items.
• Complete I-9 verification and E-Verify cases within required timelines.
• Enter and update employee records in Rippling (HRIS) and keep personnel files complete and organized.
• Set up orientation schedules, equipment, and system access requests with IT and hiring managers.
• Process offboarding checklists, including access removal, equipment return, and exit paperwork.
• Submit benefits enrollments, life-event changes, and terminations to carriers, and help reconcile monthly invoices.
• Track leave and workers' compensation dates and paperwork for the Senior Manager.
• Process employment verification requests and distribute required annual notices and postings.
• Pull headcount, new-hire, and turnover reports.
• Support HR programs such as open enrollment, performance review cycles, recruiting, and employee events.

Qualifications

Required

• 1-3 years of experience in payroll, HR administration, accounting support, or a similar office role.
• High school diploma or equivalent.
• Experience with an HRIS or payroll system (Rippling, ADP, Paychex, or similar).
• Strong data-entry accuracy and comfort with Excel or Google Sheets (sorting, filtering, basic formulas).
• Proven discretion with confidential employee and pay information.
• Ability to work full-time on-site in West Palm Beach, FL.

Preferred

• Associate degree or coursework in HR, accounting, or business administration.
• Exposure to multi-state US payroll or Canadian payroll.
• Experience with I-9 and E-Verify.
• FPC (Fundamental Payroll Certification) or a PHR

What success looks like

• Payroll inputs are complete, accurate, and submitted before every cutoff.
• New hires have all paperwork, I-9s, and system records done before their first day.
• Employee records and personnel files pass audit without gaps.
• Routine employee questions get a response within one business day.

You Are

• Detail-obsessed: you double-check numbers and catch issues before they reach an employee's paycheque.
• Organized under deadline pressure, with several payroll calendars running at once.
• Clear, friendly communicator who can explain pay and benefits in plain language.
• Process-minded: you document what you do and look for ways to automate it.

Workloads are heavier around payroll dates, year-end (December-February), and open enrollment.

Medical, Dental, Vision, and Matching 401k

Flexible Time Off

Lotlinx is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Lotlinx is not currently able to offer sponsorship for employment visa status.

Lotlinx is headquartered in Peterborough, NH and has locations in Holmdel NJ, Manitoba, Ontario and British Columbia, Canada in addition to a large team spanning from the US to Canada.

Our success relies heavily on our customers but also our dedicated talent that continuously moves our platform forward. We value our employees, their abilities and seek to foster an open, cooperative, dynamic environment where the team and company alike can thrive.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Lotlinx’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.